Material Coordinator Resume Examples and Templates

Material Coordinator

• Collaborated with project managers to determine schedule and volume requirements, ensuring efficient coordination of deliveries and maintenance of adequate supply levels.
• Managed receiving operations, overseeing the proper storage and organization of incoming materials.
• Adhered to all safety protocols and standards while operating equipment such as overhead cranes and forklifts.
• Provided training, motivation, and instruction to a team of 4 employees, guiding them in staging and preparing items for deliveries.
• Conducted daily cycle counts and performed full inventory audits every quarter to maintain accurate inventory records.
• Reviewed building plans and zoning permit applications to ensure compliance with requirements such as bulk, placement, and parking ratios.
• Collaborated with managers, sales teams, and engineering personnel to revise plans and achieve ambitious targets.
• Conducted research on legislation and laws pertaining to planning, utilizing knowledge to address concerns and improve department operations.
• Conducted site visits and reviews of records to investigate potential violations of planning regulations and ordinances, reporting findings to the appropriate authorities.
• Developed and maintained automated tracking systems, as well as hard copy files and records, to enhance office workflows and organization.
• Carried out duties in accordance with all applicable standards, policies, and regulatory guidelines to promote a safe working environment.
• Successfully managed tight deadlines and operated efficiently in a fast-paced atmosphere.

Material Coordinator

• Implemented the formalization of part numbers, prices, and discount structures in SAP, ensuring accuracy and consistency.
• Set up packages in SAP for promotions, large fleet cars, and corporate sales, enabling streamlined processes and accurate pricing.
• Corresponded with suppliers to procure services and parts for upcoming jobs, maintaining effective communication and timely procurement.
• Created service orders and assigned jobs in the workshop for repair and installation, ensuring smooth workflow and efficient resource allocation.
• Generated internal notes for project approvals and supplier payments, maintaining documentation and facilitating smooth financial processes.
• Created purchase orders with external suppliers and suborders with internal divisions, ensuring timely procurement of required materials.
• Coordinated and followed up with customers to secure purchase orders and payments, providing pro-formas and quotes as needed.
• Monitored work in progress, tracked purchase orders, and reviewed accounts receivables, ensuring financial accuracy and timely payments.
• Generated WIP reports biweekly and sales reports monthly, providing management with valuable insights for tracking targets and performance.
• Assisted in testing new modules and projects, ensuring their efficiency, effectiveness, and timely implementation for business growth and improved throughput.

Material Coordinator

• Reviewed and monitored the physical inventory of materials and spare parts, ensuring that all stock items were accurately recorded in the system and aligned with coding standards.
• Conducted receive and return activities, making necessary inventory adjustments to maintain accurate stock levels.
• Collaborated with maintenance technicians and vendors to identify critical and additional materials required for operations, establishing min-max levels for new items.
• Managed stock replenishment by reviewing stock availability, identifying direct charges, raising purchase requests, and coordinating with the client's purchasing team.
• Identified slow-moving items and proposed alternate options to the clients, while also identifying fast-moving items for early reordering.
• Supervised all warehouse-related rigging jobs, ensuring compliance with safe practices during material loading and offloading.
• Ensured proper storage and housekeeping of materials, including oils and chemicals, based on specific requirements and proposed space optimization methods.
• Provided various inventory-related reports to the client as needed, offering valuable insights into inventory levels, trends, and recommendations.

Material Coordinator

• Supervised a team of employees from the main contractor to sort and identify various materials, including pipes, piping fittings, electrical items, and mechanical inventory, based on grade and specifications.
• Verified the received and issued materials against relevant Isometric and P&ID drawings to ensure accuracy.
• Identified, labeled, and staged materials in accordance with job requisitions, drawing numbers, or line numbers associated with plant systems.
• Monitored stock to prevent unnecessary reordering by identifying materials already in inventory.
• Collaborated with vendors to acquire necessary materials for construction purposes.
• Coordinated logistics for material delivery, ensuring suitable timing and arrangements with vendors.
• Oversaw the relocation of excess inventory to the client's warehouse.
• Developed material trackers to monitor and record the usage and whereabouts of all items.
• Advised the client on any discrepancies identified and proposed solutions to address inventory-related issues.
• Handled responsibilities ranging from construction to the commissioning phase of the plant, ensuring smooth material management throughout the entire process.

Material Coordinator Plant Construction

• Received shipments of materials, equipment, and parts for plant construction and verified them in collaboration with customs personnel.
• Issued materials, parts, and components to various companies involved in equipment installation.
• Oversaw the allocation of storage space for large plant-type equipment, such as vessels, modules, generators, etc.
• Managed and maintained the operations of three warehouses, ensuring efficient storage and retrieval of items.
• Implemented preservation measures to protect inventory and materials used for civil construction.
• Recorded and updated inventory information, including storage locations and changes in location, for both regular inventory and plant-type equipment.

Material Coordinator

• Maintained accurate records of pallet counts and documented damages using Microsoft Excel and PowerPoint.
• Performed routine office tasks, including copying, answering telephones, file management, and data entry to ensure smooth operations and provide excellent customer service.
• Collaborated with project managers to assess schedules and materials requirements, ensuring operational needs were met.
• Directed the receiving and storage of incoming supplies, ensuring proper organization and efficient utilization of warehouse space.
• Operated equipment such as pallet jacks and forklifts safely and efficiently.
• Processed incoming and outgoing loads of raw materials, including small parts.
• Provided coaching, motivation, and supervision to a team of 20 or more warehouse professionals.
• Tested raw materials and reviewed data against specified specifications to ensure quality standards were met.
• Prepared accurate and detailed staff reports and recommendations, including special use permits and variances.

Drilling Material Coordinator

• Prepared unit requisitions for materials and services according to company procedures.
• Communicated with shore-based Supply Chain personnel to ensure understanding of requisitions, address technical queries, and expedite purchase orders as necessary.
• Secured the warehouse and restricted access to unauthorized personnel.
• Optimized stock levels onboard by regularly reviewing minimum and maximum quantities on reorder lists.
• Complied with local customs rules, regulations, and environmental laws related to the shipment of equipment, parts, and goods.
• Received and issued parts and equipment in the warehouse.
• Conducted cyclical inventory test counts as per company procedures.
• Logged and documented all shipments to and from the unit in accordance with company procedures.
• Maintained a clean and well-organized warehouse, ensuring equipment was stored safely.
• Prepared shipping lists, conducted receipt of goods checks, and processed rebilling in a timely manner.
• Maintained accurate records of received and outstanding requisitions and cargo manifests.
• Prepared and issued warehouse inventory reports as required.
• Maintained an accurate log of all company rental equipment onboard.
• Reported any discrepancies and shipping issues through the Procurement Incident Case (PIC) system.
• Maintained an accurate inventory of equipment stored.
• Regularly reviewed obsolete and surplus parts in the warehouse and informed Rig Management.
• Distributed equipment inspections, certificates, reports, etc., to relevant department heads.
• Provided updates to onboard Rig Management regarding the expediting of purchase orders, materials, and shipments.
• Ensured proper labeling and packaging of hazardous and non-hazardous waste prior to shipment.
• Actively participated in weekly rig and departmental safety meetings.
• Actively participated in the Safety Management Systems.