Administrative Support Specialist Resume Examples and Templates

What do Hiring Managers look for in an Administrative Support Specialist Resume

• Organizational Skills: Ability to manage multiple tasks, prioritize responsibilities, and maintain efficient workflows.
• Attention to Detail: Precision in handling administrative tasks such as data entry, filing, and document preparation with accuracy and thoroughness.
• Communication Skills: Clear and effective communication with team members, clients, and stakeholders via email, phone, and in-person interactions.
• Problem-Solving Ability: Aptitude to identify issues, troubleshoot problems, and propose effective solutions independently or collaboratively.
• Technical Proficiency: Competence in using office software and equipment such as word processing, spreadsheet, and presentation programs, as well as office equipment like printers and scanners.

How to Write an Administrative Support Specialist Resume?

To write a professional Administrative Support Specialist resume, follow these steps:

• Select the right Administrative Support Specialist resume template.
• Write a professional summary at the top explaining your Administrative Support Specialist’s experience and achievements.
• Follow the STAR method while writing your Administrative Support Specialist resume’s work experience. Show what you were responsible for and what you achieved as an Administrative Support Specialist.
• List your top Administrative Support Specialist skills in a separate skills section.

How to Write Your Administrative Support Specialist Resume Header?

Write the perfect Administrative Support Specialist resume header by:

• Adding your full name at the top of the header.
• Add a photo to your resume if you are applying for jobs outside of the US. For applying to jobs within the US, avoid adding photo to your resume header.
• Add your current Administrative Support Specialist or related administrative position to the header to show relevance.
• Add your current city, your phone number and a professional email address.
• Finally, add a link to your portfolio to the Administrative Support Specialist resume header. If there’s no portfolio link to add, consider adding a link to your LinkedIn profile instead.

Bad Administrative Support Specialist Resume Example - Header Section

Valentin 9 W. Wakehurst St. Mount Vernon, NY 10550 Marital Status: Married, email: cooldude2022@gmail.com

Good Administrative Support Specialist Resume Example - Header Section

Valentin Ross, Mount Vernon, NY, Phone number: +1-555-555-5555, Link: linkedin/in/johndoe

Make sure to add a professional looking email address while writing your resume header. Let’s assume your name is John Doe - here is a formula you can use to create email addresses:

• firstnamelastname@email.com - johndoe@email.com
• firstname.lastname@email.com - john.doe@email.com
• lastname.firstname@email.com - doe.john@email.com
• f.lastname@email.com - j.doe@email.com
• l.firstname@email.com - d.john@email.com
• firstnamelastname12@email.com - johndoe12@email.com

For a Administrative Support Specialist email, we recommend you either go with a custom domain name (john@johndoe.com) or select a very reputed email provider (Gmail or Outlook).

How to Write a Professional Administrative Support Specialist Resume Summary?

Use this template to write the best Administrative Support Specialist resume summary: Administrative Support Specialist with [number of years] experience of [top 2-3 skills]. Achieved [top achievement]. Expert at [X], [Y] and [Z].

How to Write a Administrative Support Specialist Resume Experience Section?

Here’s how you can write a job winning Administrative Support Specialist resume experience section:

• Write your Administrative Support Specialist work experience in a reverse chronological order.
• Use bullets instead of paragraphs to explain your Administrative Support Specialist work experience.
• While describing your work experience focus on highlighting what you did and the impact you made (you can use numbers to describe your success as a Administrative Support Specialist).
• Use action verbs in your bullet points.

Administrative Support Specialist Resume Example

Administrative Support Specialist Resume Example

Administrative Support Specialist Resume Example

Administrative Support Specialist Resume Example

Top Administrative Support Specialist Resume Skills for 2023

1. Microsoft Office Suite proficiency (Word, Excel, PowerPoint, Outlook)
2. Data entry accuracy and speed
3. File management and organization
4. Calendar management
5. Scheduling appointments and meetings
6. Travel coordination and booking
7. Meeting coordination (including virtual meetings)
8. Minute-taking and meeting notes preparation
9. Email management
10. Phone etiquette and handling
11. Receptionist duties
12. Typing speed and accuracy
13. Transcription
14. Document formatting and editing
15. Report preparation
16. Presentation preparation
17. Database management (e.g., data entry, query)
18. Records management
19. Proofreading and editing
20. Billing and invoicing
21. Expense tracking and reimbursement processing
22. Purchase order processing
23. Inventory management
24. Mail handling and distribution
25. Filing systems management (physical and electronic)
26. Document scanning and digitization
27. Correspondence drafting (letters, memos, emails)
28. Document version control
29. Task prioritization and time management
30. Project support (e.g., coordinating project timelines, tracking progress)
31. Research skills (online research, data gathering)
32. Data analysis (basic data manipulation, report generation)
33. Customer service (responding to inquiries, resolving issues)
34. Vendor management (liaising with vendors, processing orders)
35. Contract administration support
36. Event planning and coordination
37. Facility management support
38. Health and safety compliance support
39. Database administration (user management, data entry)
40. Software proficiency in industry-specific tools (e.g., CRM systems, accounting software)
41. Virtual meeting platform management (e.g., Zoom, Microsoft Teams)
42. Collaboration tools proficiency (e.g., Microsoft SharePoint, Google Workspace)
43. Document management systems proficiency (e.g., SharePoint, Dropbox)
44. Telecommunications systems proficiency (e.g., PBX systems)
45. Workflow automation tools proficiency
46. Technical troubleshooting (basic IT support)
47. Compliance support (e.g., HIPAA compliance, GDPR compliance)
48. Confidentiality management
49. Disaster recovery planning support
50. Continuous learning and professional development in administrative support skills

How Long Should my Administrative Support Specialist Resume be?

Your Administrative Support Specialist resume length should be less than one or two pages maximum. Unless you have more than 25 years of experience, any resume that’s more than two pages would appear to be too long and risk getting rejected.

On an average, for Administrative Support Specialist, we see most resumes have a length of 2. And, that’s why we advise you to keep the resume length appropriate to not get rejected.