Administrative Specialist Resume Examples and Templates

This page provides you with Administrative Specialist resume samples to use to create your own resume with our easy-to-use resume builder. Below you'll find our how-to section that will guide you through each section of a Administrative Specialist resume.

Administrative Specialist Resume Sample and Template
Administrative Specialist Resume Sample and Template
Administrative Specialist Resume Sample and Template
Administrative Specialist Resume Sample and Template

What Do Hiring Managers Look for in an Administrative Specialist Resume

  1. Proficient in providing administrative support to various departments or teams within an organization.
  2. Strong knowledge of office procedures, document management, and data entry.
  3. Skilled in scheduling appointments, coordinating meetings, and managing calendars.
  4. Ability to handle correspondence, phone calls, and inquiries with professionalism and efficiency.
  5. Proficiency in organizing and maintaining office supplies, files, and records.

How to Write an Administrative Specialist Resume?

To write a professional Administrative Specialist resume, follow these steps:

  • Select the right Administrative Specialist resume template.
  • Write a professional summary at the top explaining your Administrative Specialist’s experience and achievements.
  • Follow the STAR method while writing your Administrative Specialist resume’s work experience. Show what you were responsible for and what you achieved as an Administrative Specialist.
  • List your top Administrative Specialist skills in a separate skills section.

How to Write Your Administrative Specialist Resume Header?

Write the perfect Administrative Specialist resume header by:

  • Adding your full name at the top of the header.
  • Add a photo to your resume if you are applying for jobs outside of the US. For applying to jobs within the US, avoid adding photo to your resume header.
  • Add your current Administrative position to the header to show relevance.
  • Add your current city, your phone number and a professional email address.
  • Finally, add a link to your portfolio to the Administrative Specialist resume header. If there’s no portfolio link to add, consider adding a link to your LinkedIn profile instead.

Bad Administrative Specialist Resume Example - Header Section

Arturo Miller 308 E. Homewood Lane Westford, MA 01886 Marital Status: Married, email:

Good Administrative Specialist Resume Example - Header Section

Arturo Miller Miller, Westford, MA, Phone number: +1-555-555-5555, Link: linkedin/in/johndoe

Make sure to add a professional looking email address while writing your resume header. Let’s assume your name is John Doe - here is a formula you can use to create email addresses:

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For a Administrative Specialist email, we recommend you either go with a custom domain name ( or select a very reputed email provider (Gmail or Outlook).

How to Write a Professional Administrative Specialist Resume Summary?

Use this template to write the best Administrative Specialist resume summary: Administrative Specialist with [number of years] experience of [top 2-3 skills]. Achieved [top achievement]. Expert at [X], [Y] and [Z].

How to Write an Administrative Specialist Resume Experience Section?

Here’s how you can write a job winning Administrative Specialist resume experience section:

  • Write your Administrative Specialist work experience in a reverse chronological order.
  • Use bullets instead of paragraphs to explain your Administrative Specialist work experience.
  • While describing your work experience focus on highlighting what you did and the impact you made (you can use numbers to describe your success as a Administrative Specialist).
  • Use action verbs in your bullet points.

Senior Administrative Specialist Resume Example

Senior Administrative Specialist

  • Handling accounts and billing responsibilities.
  • Overseeing budget closing processes.
  • Estimating costs for Capital Projects.
  • Generating reports on operating costs and expenditures.

Customer Service Relations and Administrative Specialist Resume Example

Customer Service Relations and Administrative Specialist

  • Managed incoming calls on an eight-line switchboard for all five branch locations.
  • Responded to customer inquiries by providing information about their accounts, enhancing customer experience through feedback tracking and implementing necessary improvements.
  • Utilized IVR system to update mortgage and CD rates, procured supplies for all branch locations, and completed projects for mortgage, servicing, and marketing departments.

Administrative Specialist Resume Example

Administrative Specialist

  • Manage all administrative and operational tasks efficiently.
  • Coordinate with PMO department and division project managers.
  • Facilitate communication and coordination between internal and external stakeholders on various matters.
  • Attend executive meetings, take meeting minutes, and follow up on assigned tasks for different committees, departments, and entities.

Administrative Specialist Resume Example

Administrative Specialist

  • Organized, sorted and checked input data by other sources.
  • Applied Administrative skills and knowledge skills to resolve indecipherable or garbled messages.
  • Review documents for accuracy and compliance with regulations.
  • Return the documents to the source if data is missing.
  • Reporting the supervisor with daily updates, errors and reports.

Administrative Specialist Resume Example

Administrative Specialist

  • Support the Executive Director in community budgeting and resolving staffing issues.
  • Collaborate with a team of managers to ensure a positive experience for residents.
  • Assist residents and families in addressing any issues or concerns.
  • Assess community needs and order necessary items within budget constraints.
  • Handle payroll processing for all employees.
  • Recruit and hire nursing, kitchen, and maintenance staff.
  • Manage the processing of community invoices and payments.

Customer Service/ Administrative Specialist Resume Example

Customer Service/ Administrative Specialist

  • Demonstrated expertise in the company's supplement offerings and educated customers on their proper usage.
  • Handled daily tasks, including report generation and corrections.
  • Served as a bridge between customer service and technical support to resolve phone issues.
  • Addressed customer inquiries and concerns through email communication.
  • Assisted management with daily operations and provided training to new hires.

Administrative Specialist II Resume Example

Administrative Specialist II

  • Possess strong organizational and interpersonal skills.
  • Manage service schedule efficiently.
  • Track hourly employee time accurately.
  • Create documents using Excel, Word, and the Internet.
  • Handle rebate filing within strict deadlines.
  • Prepare, review, and proofread correspondence, invoices, brochures, reports, and relevant materials.
  • Record and transcribe minutes of meetings.
  • Handle incoming regular and electronic mail distribution and coordinate information flow internally and with other departments.
  • Maintain manual and automated information filing systems.
  • Order and keep records of workplace supplies.
  • Schedule and confirm appointments and meetings for Engineers.
  • Monitor import and export of inventory on the lot.

Administrative Specialist Resume Example

Administrative Specialist

  • Developing procurement plans for equipment, services, and supplies.
  • Ensuring adherence to the company's procurement policies and procedures.
  • Reviewing, analyzing, and approving products and services for purchase.
  • Managing inventory and maintaining accurate purchase and pricing records.
  • Updating supplier information, including qualifications, delivery times, and product ranges.
  • Establishing and maintaining positive supplier relationships and negotiating contracts.
  • Conducting research and evaluations of potential suppliers.

Top Administrative Specialist Resume Skills for 2023

  1. Office administration and management
  2. Calendar management and scheduling
  3. Data entry and recordkeeping
  4. Effective communication (verbal and written)
  5. Customer service and support
  6. Organizational skills and attention to detail
  7. Time management and prioritization
  8. Proficiency in office software (e.g., Microsoft Office)
  9. Email and phone etiquette
  10. Document preparation and formatting
  11. Meeting coordination and logistics
  12. Travel arrangements and booking
  13. Filing and document management
  14. Expense tracking and reimbursement processing
  15. Reception and front desk duties
  16. Handling incoming and outgoing mail
  17. Coordinating office supplies and inventory
  18. Basic bookkeeping and accounting tasks
  19. Handling confidential and sensitive information
  20. Multitasking and managing multiple tasks
  21. Problem-solving and critical thinking
  22. Record retention and archiving
  23. Interpersonal skills and teamwork
  24. Creating and maintaining spreadsheets
  25. Proofreading and editing documents
  26. Basic graphic design and presentation skills
  27. Event planning and coordination
  28. Database management and data organization
  29. Social media management (if applicable)
  30. Scheduling and conducting virtual meetings
  31. Setting up and maintaining virtual files and folders
  32. Knowledge of office equipment operation
  33. Coordinating office maintenance and repairs
  34. Project coordination and support
  35. Coordinating training and professional development sessions
  36. Assisting in HR-related tasks (e.g., onboarding paperwork)
  37. Following office policies and procedures
  38. Basic IT troubleshooting (e.g., printer issues, software glitches)
  39. Conducting research and compiling information
  40. Managing office budget and expenses
  41. Handling inquiries and routing calls
  42. Coordinating with other departments or teams
  43. Maintaining office cleanliness and organization
  44. Assisting with meeting presentations and materials
  45. Following up on action items and tasks
  46. Basic data analysis and reporting

How Long Should my Administrative Specialist Resume be?

Your Administrative Specialist resume length should be less than one or two pages maximum. Unless you have more than 25 years of experience, any resume that’s more than two pages would appear to be too long and risk getting rejected.

On an average, for Administrative Specialist, we see most resumes have a length of 2. And, that’s why we advise you to keep the resume length appropriate to not get rejected.

Administrative Specialist Resume Sample and Template
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