Administrative Office Assistant Resume Examples and Templates

What do Hiring Managers look for in an Administrative Office Assistant Resume

1. Organizational Skills: Strong organizational abilities to manage office tasks, schedules, and documents efficiently.
2. Communication Skills: Effective written and verbal communication to interact with colleagues, clients, and visitors.
3. Attention to Detail: A keen eye for detail to ensure accuracy in data entry, document preparation, and record-keeping.
4. Time Management: The ability to prioritize tasks and manage time effectively to meet deadlines.
5. Adaptability: Flexibility to handle a variety of tasks and adapt to changing office needs and environments.

How to Write an Administrative Office Assistant Resume?

To write a professional Administrative Office Assistant resume, follow these steps:

• Select the right Administrative Office Assistant resume template.
• Write a professional summary at the top explaining your Administrative Office Assistant’s experience and achievements.
• Follow the STAR method while writing your Administrative Office Assistant resume’s work experience. Show what you were responsible for and what you achieved as an Administrative Office Assistant.
• List your top Administrative Office Assistant skills in a separate skills section.

How to Write Your Administrative Office Assistant Resume Header?

Write the perfect Administrative Office Assistant resume header by:

• Adding your full name at the top of the header.
• Add a photo to your resume if you are applying for jobs outside of the US. For applying to jobs within the US, avoid adding photo to your resume header.
• Add your current Administrative Office Assistant job title to the header to show relevance.
• Add your current city, your phone number and a professional email address.
• Finally, add a link to your portfolio to the Administrative Office Assistant resume header. If there’s no portfolio link to add, consider adding a link to your LinkedIn profile instead.

Bad Administrative Office Assistant Resume Example - Header Section

Arturo Miller 9507 Morris Street Somerset, NJ 08873 Marital Status: Married, email: cooldude2022@gmail.com

Good Administrative Office Assistant Resume Example - Header Section

Arturo Miller Miller, Somerset, NJ, Phone number: +1-555-555-5555, Link: linkedin/in/johndoe

Make sure to add a professional looking email address while writing your resume header. Let’s assume your name is John Doe - here is a formula you can use to create email addresses:

• firstnamelastname@email.com - johndoe@email.com
• firstname.lastname@email.com - john.doe@email.com
• lastname.firstname@email.com - doe.john@email.com
• f.lastname@email.com - j.doe@email.com
• l.firstname@email.com - d.john@email.com
• firstnamelastname12@email.com - johndoe12@email.com

For a Administrative Office Assistant email, we recommend you either go with a custom domain name (john@johndoe.com) or select a very reputed email provider (Gmail or Outlook).

How to Write a Professional Administrative Office Assistant Resume Summary?

Use this template to write the best Administrative Office Assistant resume summary: Administrative Office Assistant with [number of years] experience of [top 2-3 skills]. Achieved [top achievement]. Expert at [X], [Y] and [Z].

How to Write a Administrative Office Assistant Resume Experience Section?

Here’s how you can write a job winning Administrative Office Assistant resume experience section:

• Write your Administrative Office Assistant work experience in a reverse chronological order.
• Use bullets instead of paragraphs to explain your Administrative Office Assistant work experience.
• While describing your work experience focus on highlighting what you did and the impact you made (you can use numbers to describe your success as a Administrative Office Assistant).
• Use action verbs in your bullet points.

Administrative Office Assistant Resume Example

Administrative Office Assistant Resume Example

Administrative Office Assistant Resume Example

Administrative Office Assistant Resume Example

Administrative Office Assistant Resume Example

Administrative Office Assistant Resume Example

Administrative Office Assistant Resume Example

Top Administrative Office Assistant Resume Skills for 2023

1. Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
2. Document Formatting and Editing
3. Data Entry
4. Calendar Management
5. Email Management
6. Office Equipment Operation (Printers, Scanners, Copiers)
7. File Management
8. Record Keeping
9. Office Software (e.g., Google Workspace, Microsoft Office 365)
10. Meeting Scheduling and Coordination
11. Phone and Voicemail Systems
12. Office Communication (Phone, Email, Fax)
13. Travel Arrangements
14. Reception and Front Desk Duties
15. Customer Service
16. Office Organization
17. Database Management
18. Inventory Management
19. Expense Tracking and Reporting
20. Mail Sorting and Distribution
21. Filing Systems
22. Proofreading and Editing Documents
23. Office Procedures and Policies
24. Time Management
25. Meeting Minutes and Note-Taking
26. Office Communication Tools (e.g., Slack, Microsoft Teams)
27. Office Safety Protocols
28. Office Supplies Management
29. Administrative Reporting
30. Multitasking
31. Problem Solving
32. Telephone Etiquette
33. Office Software Troubleshooting
34. Presentation Preparation
35. Billing and Invoicing
36. Data Backup and Recovery
37. Office Ergonomics
38. Confidentiality Practices
39. Research Skills
40. Basic Bookkeeping
41. Project Coordination
42. Database Entry and Retrieval
43. Records Retention
44. Office Security Awareness
45. Vendor Communication
46. Meeting Room Setup
47. Budget Tracking
48. Inventory Replenishment
49. Office Event Planning
50. Document Scanning and Archiving

How Long Should my Administrative Office Assistant Resume be?

Your Administrative Office Assistant resume length should be less than one or two pages maximum. Unless you have more than 25 years of experience, any resume that’s more than two pages would appear to be too long and risk getting rejected.

On an average, for Administrative Office Assistant, we see most resumes have a length of 2. And, that’s why we advise you to keep the resume length appropriate to not get rejected.