Personal Assistant CV Examples & Templates

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Personal/Executive Assistant CV Example and Template
Personal Assistant CV Example and Template
Personal/Executive Assistant CV Example and Template
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Personal Assistant

Work Experience

Personal Assistant

Alphabet

2018-03 - Present

  • Keep track of all upcoming meetings with friends, VIP guests, board meetings, and investment meetings and ensure they are accurately displayed and separately color-coded in the calendar to avoid overlaps.
  • Appropriately greet and act as the first point of contact to VIP guests, ambassadors, family members, business visitors, etc. and appropriately handle any requests they may have.
  • Maintain credit card payments with no delay and cross-check multiple local and overseas bank accounts and statements.
  • Professionally liaise with other executive assistants of other board members regarding board meetings, trips for board members, minutes of meeting (MOM), and resolutions to be signed and identify process improvements.
  • Keep track of expiries of passports and other important documents such as car registrations and visa renewals for family and friends.
  • Organize flights and in-flight catering for business and private trips with the Aviation Department.
  • Research potential holiday destinations for the family considering visa requirements, restaurants, activities for the children, and private aircraft landing facilities.
  • Ensure that investment drawdowns and distributions have been paid/received into the bank account, according to the due date and a full monthly report is given to the Vice-Chairman, President, and CEO.
  • Maintain an accurate and efficient filing system for different investment funds, due diligence, archived emails, personal documents, board materials, and bank accounts.
  • Ensure stationaries and newspapers and food and drinks are always available, as preferred by the Vice-Chairman, President, and CEO.
  • Have knowledge and interest for new restaurants and hotels all over the world to be used for any future business trips/family holidays.

Assistant to Managing Director

AT&T

2015-12 - 2018-02

  • Implemented new methods of organization within the office.
  • Provided a second opinion and handled challenging tasks for the MD.
  • Researched the best value for money options for the office.
  • Updated i-Level and FileZilla to manage stock and online presence.
  • Oversaw quality control of fine jewelry before posting packages.
  • Maintained complete confidentiality of personal and business-related matters.
  • Cross-checked that all board resolutions have been signed and filed and copies made for future references and reviews.
  • Managed the office petty cash and compiled a report of the purchases at the end of every month and identified cost-savings, wherever necessary.
  • Proofread important legal documents.
  • Took verbal dictations efficiently.
  • Drafted letters and internal communications as required.

Personal Secretary

Cigna

2011-12 - 2015-11

  • Undertook market research.
  • Liaised with clients, customers, and staff.
  • Managed switchboard and daily emails.
  • Managed diary for 40+ consultants.
  • Participated in public events/networking.
  • Wrote reports for trustees.
  • Noted minutes at meetings.
  • Facilitated Skype meetings (often in international time zones).
  • Was responsible for the comfort of our special guests.

Office Administrator

Costco

2008-12 - 2011-11

  • Liaised between all affected departments to ensure the fair effect.
  • Established communication and reporting practices.
  • Prepared and maintained weekly attendance and annual leave records of employees.
  • Was responsible for greeting and meeting customers.
  • Responded to telephone calls to answer customer inquiries and questions appropriately.
  • Made travel arrangements, accommodation, and entertainment for the Company visitors.
  • Established and coordinated meetings and conferences.
  • Managed and purchased office furniture and supplies.
  • Created purchase orders.
  • Was responsible for financial data input.
  • Created summary reports supplied to high-level employees.
  • Coded invoices, checked them for mathematical correctness, and ensured that the financial leaders are correct.
  • Directed business relationships and distributed Company literature to encourage customer interest and sales leads.
  • Responded to email inquiries from the general public.
  • Solved expenses and other general administrative duties.

Education

Master of Business Administration

Harvard University

2006 - 2008

  • Masters with a First Class -1st.

Bachelor of Administration in International Business

Princeton University

2003 - 2006

  • Graduated with a First Class -1st.
  • Participated in activities, teamwork, relationship building, simulation, project management, and many more academic and realistic work assignments.

Skills

  • Multi-tasking
  • Confidentiality
  • Professionalism
  • Customer service
  • Organisational skills
  • Microsoft Office skills
  • Effective communication

Key Strengths

Communication

  • Excellent communication and writing skills
  • Able to communicate well with individuals at all levels of the hierarchy
  • Good listener and therefore able to understand and dissect information well
  • Able to screen calls, handle conflicts and deal with negativity

Organization

  • Well organized, pays attention to detail, and can manage time and workspace
  • Able to balance duties to make sure key projects meet deadlines during conflicting priorities and under pressure
  • Multi-tasker
  • Efficient at tracking and following-up

Confidentiality

  • Demonstrates the ability to maintain confidentiality and handles office politics appropriately
  • Honesty and discretion

Teamwork

  • Establish a team environment to accomplish mutual goals
  • Establish and maintain working relationships with employees at all corporate levels and clients
  • Able to anticipate the manager's needs and identify fundamentals for supporting the employees
  • Supports the manager by informing him/her of any issues that he/she may not be aware of
  • Ability to adapt to multicultural environments, having lived in the UAE for over 15 years

Technology

  • Comfortable adapting to new equipment and systems

Qualities

  • Flexible
  • Attentive
  • Diplomatic
  • Professional
  • Dependable
  • Problem solver
  • Positive attitude
  • Highly organized
  • Highly presentable
  • Warm, approachable manner
Personal/Executive Assistant CV Example and Template
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