4 Executive Assistant Cover Letter Examples and Writing Tips

Writing your executive assistant cover letter will be easy when you know what structure to follow and have access to sample cover letters.

As an Executive Assistant, you have written letters on behalf of your boss- CEO, director, C level executives most of the time.

Isn’t reading a cover letter the best way to find out if you are the person to match the boss’s tone?

By making it easy for the recruiter or your future boss to decide if they should meet you, you increase your chance of being called in for an interview.

Is it not your job anyway?

So, do it since that first contact and write a cover letter to help them understand who they are about to meet.

It might still be overwhelming, so here are some samples to take inspiration from and write your cover letter.

Long Executive Assistant for Cover Letter Example

Dear Mathew,

My name is Jacqueline Doe and I’m glad for the opportunity to apply for the Executive Assistant job at 88Rising. Not only have I accumulated over four years of experience in administrative support, but I am also a huge fan of the artists under your management. When I saw that 88Rising was looking for an Executive Assistant, I jumped to apply because of the invaluable opportunity to work in an innovative environment, where I’m sure to develop as a professional.

At Waxpax Inc, I handled tasks as diverse as managing partner agendas to coordinating communication between the executive, partners, and employees. While at the company, I became the trusted right-hand woman to the executive and protect company interests by upholding confidentiality standards and making tough decisions when the executive was indisposed. The tasks assigned to me required quick reaction and turnaround time, innate problem-solving skills, and strong organizational skills.

Furthermore, while at Green Leaf Financial, I was an indispensable member of the team. I planned the company’s travel calendar, cutting back travel expenses by 14%. I also managed the appointment calendar, wrote confidential correspondence, filed expense reports, and organized company parties to boost morale. All of these were important duties that display my money-savvy know-how, attention to detail, and people skills.

After working in more traditional industries, I’m stoked to cut my teeth in the new media field. I’m sure that under my care, I would make operations run more smoothly while assisting the executive in ways that allow him to focus more in artistic direction, rather than mundane administrative responsibilities. If you would like to discuss the possibility of me joining 88Rising, please do not hesitate to contact me at 2334234332 or by email jacqueline.doe@gmail.com.

Thank you for your consideration and I look forward to meeting you soon.

Best Regards, Jacqueline Doe

Executive Assistant at Cover Letter Example (EA at a Bank)

Dear Mr. Andreson,

I’m pleased to submit my job application for the position of Executive Assistant at Ace Banking Solutions, as advertised in the Daily Times of 4th September. With my Associate’s Degree in Office Administration and over two years of hands-on experience in clerical secretarial capacities, I’m positive that my expertise and skills will be beneficial for Ace Banking Solutions.

According to the requirements stated in your job description, you need an enthusiastic team player with the exceptional capability of managing the routine clerical work of your office. Through my work at City Lake Foundation, I applied and improved my secretarial abilities that I initially developed during my education. I’m highly skilled in organizing meetings, distributing agendas, taking minutes of meetings and sending them to appropriate attendees on any given software or without them. Moreover, I’m able to administer a range of executive support tasks in a team environment. I possess advanced knowledge of Microsoft Office Suite, Outlook and MS Access.

By virtue of my education, skills, and experience, I’m sure that I’ll be a perfect addition to your team. I look forward to discussing my eligibility for this role with you. I’ll call you after 6 days to see if you have received my application and have any further questions before setting up an appointment for me. Meanwhile, I can be reached at 8787767665 or anna.brown@gmail.com.

Thank you for taking the time to consider my application.

Sincerely, Anna Brown

IT Executive Assistant Cover Letter Example

Dear Steve,

I’m applying for the Executive Assistant position at the Future Tech because I believe I have the experience, organizational skills, and strong stakeholder relationships needed to succeed in the role.

I have four years’ experience in the IT sector, where I have worked with some of the industry’s most influential leaders. In each role, I have helped executives streamline their communication, supported them in preparation and execution of reports, and played a major role in the organization of numerous meetings, presentations, and travel.

In my current role at Info World, I work with the CEO to:

• Book ~5 high-level meetings each week, often with stakeholders overseas living in challenging time zones
• Facilitate all domestic bookings for five members of the executive team and any visiting board members
• Organize and collate information for executive meetings
• Run monthly summary reports on meetings and strategy progress

I have been formally trained and undertaken self-learning for several useful scheduling and office management tools like ScheduleMe, Tasker, and TeachTraining. In several roles, I have helped executives and their teams successfully adopt and roll out these tools for wider organizational use.

I am meticulous about the organization and keep records of all processes and interactions to ensure I am always transparent and accountable. I am efficient, vigilant, and approachable, and am always striving for more innovative ways of doing my job and contributing to overall company efficiencies.

I appreciate the time taken to view my application. Please do not hesitate to contact me should you have any questions or need more information.

Sincerely, Zach Simons

Executive Assistant Cover Letter Example (Manufacturing Unit)

Dear Tracy,

I’m applying for the post of Executive Assistant published in Times Daily on 7th November. My previous secretarial experience working with the CEO of a tablet manufacturing unit should be very compatible with your duties as mentioned in the job description.

I have 2 years of experience organizing the day-to-day activities of our CEO and his 5 senior-level executives including their calls and traveling schedules. My main duties were:

• Keeping track of CEO’s schedule- this was heavy on travel arrangements, multiple visa applications, travel-stay and food, planning, communicating and organizing meetings on his visits, recording meetings and preparing meeting essentials and minutes of meetings
• Office correspondence- taking phone calls on the CEO’s behalf, passing on important messages and keeping a record of unimportant calls that came through, responding to him emails and organizing mails, preparing his presentations and proofreading all materials that he wrote before sending them
• Miscellaneous- Anything else that came up periodically or one time occurrences related to project or personal to the CEO. Disseminating his orders to various department heads and rescheduling his calendar based on upcoming new events or his personal plans

I made sure to book all meetings at least 48hrs in advance to give him space and time to change his plans and rebook meetings with partners and clients. I also briefed him on other important events in the office that he could not attend, I briefed the presentations to him when he had no time to look at them before his meetings.

All in all, I loved to help organize everything to perfection and see that no work that needed his attention was ever strayed helping the organization achieve its goals and stay focused on the vision of the company.

I would appreciate a chance to meet you personally and get to know your priorities provide you with all value I can add to help you pursue them.

I’ll follow-up on this mail after 3 days to see if you had a chance to go through my application and book an appointment for our meeting.

Sincerely, Maria Gracia