Dates on Resume: Templates, Format, Aligning, and More Tips

When a hiring manager looks at a resume, they scan where you work, how long you worked there, and what you did there, among other things.

If you are here, you want to understand listing dates on your resume better. After all, it is one of the critical things a hiring manager would scan for.

Format of dates on resume, the length of dates on resume, what dates to include on a resume, and where to list dates on a resume - we will be diving deep into these questions to help you add dates on resume in the best way possible.

Why List Date on a Resume?

Dates are important and should be added to the resume because:

• Dates on resume helps recruiters understand your total work experience.
• Dates on resume help recruiters understand how long you work for an organization.
• Dates on resume helps recruiters understand your relevant work experience in years or months.
• Dates on resume help recruiters understand when you graduated or took a certification.

Date Format on Resume?

To do your dates right, you should first look at different date formats that exist to list. There are a few different formats that you should use:

• Right aligned date formats - where your dates are on the right side of the resume.
• Left aligned date formats - where your dates are on the left side of the resume.
• Left aligned, below the job title/degree.

These date formats for resumes are then further divided into:

• Start year - End of year (e.g 2020-2021)
• Start Month, Year - End Month, Year (e.g June, 2020 - June, 2021)
• Start Day, Month, Year - End Day, Month, Year (e.g 1st June, 2020 - 1st June, 2021)
• Month, Year (e.g. June, 2020)

In the sections that follow, we will show how you can use these date formats on your resume throughout the different parts of your resume.

We will also provide you with templates for dates on resume that you will be able to add to certain sections of your resume with confidence.

Where to Add Dates on Resume?

You can add dates in the following sections of your resume:

• Your resume’s certification section.
• Your resume’s work experience section.
• Your resume’s education section.
• Your resume’s awards section.
• Your volunteer positions.
• Your state/nationa/international presentations.
• Your speaking engagements.

Let’s take a look at each of these with a bit more depth.

Add Date to Your Resume’s Work History

You can’t get this one wrong. You should put your start and end dates for each job title on your resume’s work history.

Almost every recruiter would want to understand how long you worked. Dates on work history allow them to see what you did/achieved during that time.

Dates on your resume also allow them to total the duration of your work under a specific job title.

Work Experience - Left Aligned Date Format for Resume Template

[Company name], [Start month, year - End month, year] [City, State] [Job title} [Job description]

Work Experience - Right Aligned Date Format for Resume Template

[Company name] [Start month, year - End month, year] [City, State] [Job title] [Job description]

Work Experience with Date Below Job title - Template for Dates on Resume

[Company name] [Start month, year - End month, year] [City, State] [Job title] [Job description]

Work Experience with No Month Date Format on Resume

[Company name], [Start year - End year] [City, State] [Job title] [Job description]

When you add dates on resume’s work experience section - if worked in a role for too long (>5 years) - adding years instead of months should be fine (e.g. 2020-2021). However, whenever possible, we recommend adding months.

Add Date to Your Resume’s Certification Section

When you put a date to your certifications - that makes it easy for a recruiter to see whether you are certified or not, how long you have been certified, and when your certification would expire.

Also, think about a contractor that has to be certified - a valid certification prioritizes someone applying for a contractor role over someone who doesn’t have a valid certification.

You can use these templates provided below to put dates on your resume’s certification.

Certification Template for Dates on Resume - Month, Year

[Name of the certification], [Certification number] - [Start Month, Year]

Certification Template for Dates on Resume - Month, Year With Validity

[Name of the certification], [Certification number]: [Start Month, Year]-[End Month, Year]

Certification Templates for Dates on Resume When Month is Not Important

[Name of the certification], [Certification number]: [Start Year]-[End Year] [Name of the certification], [Certification number]: [Start Year]

Certification With no Expiry Templates for Dates on Resume

[Name of the certification], [Certification number]: [Start Year] [Name of the certification], [Certification number]: [Start Month, Year]

Add Date to Your Resume’s Education Section

When you put dates on your resume’s education section, you help an employer by:

• Understanding when you graduated from college.
• Making it easier to explain a career gap due to education.
• When you are expected to graduate from college.
• Displaying you are an entry-level candidate with skills, but no experience.

That’s why we recommend that you add dates to your education history on your resume. There are a few templates that you can use to put dates on your resume’s education section below.

Recent Graduate Template to Put Dates on Resume

[Degree] [GPA] [Start Month, Year - End Month, Year]

Less Than 5 Years Exp - Template to Put Dates on Resume

[Degree] [Start Year - End Year]

Ongoing Education Template to Put Dates on Resume

[Degree] [GPA] [Start Month, Year - Expected Date of Completion]

Add Date to Awards You Received on Your Resume

Adding dates to awards is considered valuable to your resume.

While you may not think much about it, an employer will try to see if they can find what you were awarded for.

An employer searching for what award you received is the impact you would like to leave on an employer.

The date formats below will show you how to add dates to your awards on resume.

Awards Template to Put Date on Resume With No Month

[Award name] [Year]

Awards Template to Put Date on Resume with Month and Year

[Award name] [Month, Year]

One thing to consider while listing your award dates on your resume is whether an award is a yearly award or a monthly/quarterly award:

• Date considerations for yearly awards - listing the year alone should be sufficient.
• Date considerations for monthly or quarterly awards - consider listing the month and year together to give the full context.

  Adding Dates to Volunteer Positions on Resume

  Listing volunteer positions on resume can create confusion if they are listed without dates on resume.

  We spoke to a number of HR recruiters around it and the top sources of confusion were highlighted in form of these questions:

  • Is this person still a volunteer for this organization?
  • Is this person a {volunteer} title?

  Now, as you can see, both of these can be solved by simply adding a date to volunteer position(s).

  You can date formats similar to how you would put them in your work history section. We would recommend that you keep them consistent.

  Volunteer Position - Left Aligned Date Format for Resume Template

  [Company name], [Start month, year - End month, year] [City, State] [Volunteer Position] [Volunteer work description]

  Volunteer Position - Right Aligned Date Format for Resume Template

  [Company name] [Start month, year - End month, year] [City, State] [Volunteer Position] [Volunteer work description]

  Volunteer Position with Date Below Job title - Template for Dates on Resume

  [Company name] [Start month, year - End month, year] [City, State] [Volunteer Position] [Volunteer work description]

  Volunteer Position with No Month Date Format on Resume

  [Company name], [Start year - End year] [City, State] [Volunteer Position] [Volunteer work description]

  Add Dates to Presentations Given or Speaking Engagements on Resume

  Adding dates to presentations or speaking engagements has the same value as adding dates to your awards. It makes your resume look impressive, builds rapport, and generates curiosity.

  Resume Date Format for Presentations or Speaking Engagements

  [Presentation/Speaking Engagement] [Location] [Month, Year]

  Now that we have the right format to add dates and we know where to add dates - let’s take a look at a couple of frequently asked questions.

  Can I Add Wrong Date to My Resume?

  We will strongly advise against doing so. Even slight discrepancies in dates on resumes (especially employment dates on a resume) led to the rejection of qualified candidates in past.

  Getting rejected as a result of wrong dates is even more like if the employer is using a third-party background check company or an automated product. While you made a small mistake, all the employer would see is that the dates of employment are wrong without any further context.

  Never let a wrong date on your resume make you lose an opportunity.

  Can I Add My Training as the Start Date on my Resume?

  Yes, dates related to mandatory training that you go through count as the start date of a position and should be included in your resume.

  How to Handle Date Discrepancy on Resume?

  Once you submit your resume with date discrepancies, you still have a chance to rectify it. There are two ways to do this:

  1. You inform the employer if the discrepancy is not too big.
  2. Or, when the employer sends over a background check form - add the correct dates to it.

  Should You Add Employment Dates on Resume?

  Yes, you should add employment dates on your resume. Follow the format of either Start Month, Year – End Month, Year, or Start Year - End Year.

  Do You Need to Include Months on a Resume?

  Including months along with the year is recommended on your resume. Listing month in dates plays an even more important role when you worked for an employer for less than a year.

  For example, 2021-2021 would convey nothing, but Jan 2021-Nov 2021 would tell that you worked for a total of 11 months for a specific position/employer. Adding months in date also plays a significant role in:

  1. Explaining gaps in your work history.
  2. Help employers understand if you have graduated.
  3. When you last went through training.

  And much more…

  If you feel that anyone from the above is relevant, you should consider adding months to your resume.

  How to Right Align Dates on Resume?

  This depends on the platform you are using to write your resume. On Google docs and MS Word you can use “Tab” or if you are using a resume builder, you can select a template that comes with right aligned date formats.

  How to List Same Job With Different Dates on Resume?

  To list the same job with different dates on a resume, simply follow the date format:

  • [Job position] [Date 1]
  • [Job position] [Date 2]

  Should You Create a Resume Without Dates?

  We would recommend against a resume without dates. Not having dates on resume raises questions and makes it harder for employers to understand your total experience.