Notary on Resume

Should You List Notary on Resume

It is essential to list "notary" on your resume if you are a licensed notary public or commissioner of oaths, particularly when applying for positions that require such services, such as real estate transactions, legal documents, or immigration proceedings. However, the importance and relevance may vary depending on the region, industry, and specific job role. For instance, in the U.S., being a notary is more commonly found in resumes of legal professionals, while in some European countries, it might be more widespread across various industries.

Why to List Notary on Resume

• Demonstrates Proficiency: Listing your notary status shows potential employers that you have the required legal knowledge and responsibilities to authenticate and verify documents. This skill is crucial in fields like law, real estate, and immigration where the integrity of documents is paramount.
• Highlights Legal Aptitude: Being a notary requires an understanding of legal procedures, ensuring accuracy, and maintaining confidentiality—all valuable qualities for many professional roles.
• Expands Employability: The ability to notarize documents can make you a more attractive candidate when applying for jobs in industries where notaries are needed, such as government agencies or financial institutions.

Where to List Notary on Resume

• Professional Summary/Objective: If the notary status is integral to your career goals and job target, it can be mentioned in the professional summary or objective statement at the beginning of the resume.
• Skills Section: Include "Notary Public" or "Commissioner of Oaths" under the skills section, along with any specific software or notarization techniques you possess.
• Work Experience Section: If you have previous experience as a notary, list it in your work experience section and provide details about the roles and responsibilities that showcase your proficiency in notarizing documents.

Examples of How to List Notary on Resume

Example 1: Legal Professional

• Professional Summary

• Experienced attorney with a focus on real estate transactions, licensed notary public. Committed to providing clients with exceptional legal guidance and reliable notarization services.

• Skills Section

• Notary Public (State of XYZ)

• Electronic Notarization (eNotary)

• Document Preparation & Review

Example 2: General Applicant

• Work Experience
• Notary Public, ABC County Courthouse (City, State)
• Performed notarial acts for various documents, ensuring the authenticity and integrity of each document.
• Maintained accurate records, adhered to legal procedures, and upheld confidentiality during all notarization activities.

What to Avoid While Listing Notary on Resume

• Omitting License Information: Failing to include the specific state or jurisdiction where your notary license is valid may cause confusion for potential employers.
• Inaccurate Notary Services: Misrepresenting the types of documents you can notarize or your level of experience in notarization could lead to future issues with clients or employers.
• Lack of Specificity: Vague statements about notarization skills without providing concrete examples of past experiences may make it difficult for employers to gauge your proficiency and value as a notary.

How to List International Notary Services on Resume

Listing your experience in International Notary Services effectively can be a crucial aspect of your resume. Here are some best practices:

1. Highlight Relevance

Start by emphasizing the relevance of your notarial services to an international context. For instance, "Provided International Notary Services, validating and authenticating legal documents for clients in multiple countries, ensuring compliance with relevant local and international laws."

2. Mention Number of Countries

Specify the number of countries where you have provided notarial services. This can demonstrate your adaptability to diverse jurisdictions: "Notary Services provided across over a dozen countries, including but not limited to Japan, United Kingdom, and Canada."

3. Detail Document Types

Detail the types of documents you have notarized in an international context. This can help employers understand your versatility: "Notarized various legal documents such as powers of attorney, contracts, affidavits, and certificates of incorporation for clients internationally."

4. Emphasize Language Skills

Emphasize any language skills that have facilitated your international notary work. This can demonstrate your ability to communicate effectively in multicultural settings: "Fluent in Spanish and French, which has enabled smooth notarization processes with Spanish-speaking clients from Latin America and French-speaking clients from Africa."

5. Include Noteworthy Achievements

Highlight any notable achievements related to your international notary services: "Successfully navigated complex legalities in cross-border real estate transactions, ensuring seamless notarization of necessary documents for multiple clients within tight deadlines."

Example 1: International Notary Services on Notary Resume

In the Professional Experience section, you might list your experience as follows:

• Notary Public (20X5-Present) [Your Company]
  • Provided International Notary Services, validating and authenticating legal documents for clients in multiple countries, ensuring compliance with relevant local and international laws.
  • Notary Services provided across over a dozen countries, including but not limited to Japan, United Kingdom, and Canada.
  • Notarized various legal documents such as powers of attorney, contracts, affidavits, and certificates of incorporation for clients internationally.
  • Fluent in Spanish and French, which has enabled smooth notarization processes with Spanish-speaking clients from Latin America and French-speaking clients from Africa.
  • Successfully navigated complex legalities in cross-border real estate transactions, ensuring seamless notarization of necessary documents for multiple clients within tight deadlines.

Example 2: International Notary Services in Notary Context

In the Skills section, you might include:

• International Notary Services (Advanced)
  • Proven ability to provide notarial services across various jurisdictions, validating and authenticating legal documents for clients internationally.
  • Proficient in multiple languages (e.g., Spanish, French), facilitating effective communication with international clients.
  • Familiarity with the intricacies of international law and its application to notarial services.
  • Ability to navigate complex legalities in cross-border transactions, ensuring compliance with relevant laws and regulations.

How to List Notarization of Documents on Resume

Best Practices for Listing the Subcategory 'Notarization of Documents'

• Highlight Relevant Details: Start by specifying the type of notarization services you have provided, such as notarizing legal documents, identity verification, or real estate transactions. This gives employers an immediate understanding of your expertise.

  • Example: Notarized a variety of documents including powers of attorney, deeds, leases, and affidavits for both individuals and businesses in a fast-paced environment.

• Mention Volume: If applicable, include the volume of notarization services you have provided to show your ability to handle high volumes efficiently and accurately.

  • Example: Successfully notarized over 500 documents annually with a 99% accuracy rate in adhering to state-specific notary requirements.

• Describe Key Skills: Emphasize the key skills required for notarization, such as attention to detail, organizational abilities, and understanding of legal terminology and document authentication procedures.

  • Example: Demonstrated exceptional attention to detail in verifying documents and ensuring compliance with all applicable laws and regulations.

• Showcase Professionalism: Mention any professional affiliations (e.g., National Notary Association membership) and adherence to notarial best practices and ethical guidelines.

  • Example: Actively involved as a member of the National Notary Association, consistently adhering to their Code of Ethics and Best Practices.

• Provide Context: Briefly explain your work environment and any unique aspects of your notarization services that set you apart from other candidates.

  • Example: Worked in a high-pressure legal office where the ability to notarize documents quickly, accurately, and professionally was essential for meeting tight deadlines.

Example 1: Notarization of Documents on Notary Resume

Notarization of Documents

• Notarized a variety of legal and business documents including powers of attorney, deeds, leases, and affidavits for both individuals and businesses in a fast-paced legal environment.
• Successfully notarized over 500 documents annually with a 99% accuracy rate in adhering to state-specific notary requirements.
• Demonstrated exceptional attention to detail in verifying documents and ensuring compliance with all applicable laws and regulations.
• Actively involved as a member of the National Notary Association, consistently adhering to their Code of Ethics and Best Practices.

Example 2: Notarization of Documents in Notary Context

Notarization of Documents (Legal Office)

• Worked in a high-pressure legal office where the ability to notarize documents quickly, accurately, and professionally was essential for meeting tight deadlines.
• Notarized over 600 legal documents annually with a 98% accuracy rate, ensuring all documents were properly executed and authenticated according to state law.
• Developed and implemented procedures for verifying the identity of clients and maintaining proper documentation for each notarization to ensure adherence to notary best practices.
• Served as a mentor to less experienced notaries, providing guidance on notary law, document authentication, and professional ethics.

How to List Mobile Notary Services on Resume

Listing your experience in Mobile Notary Services on a resume should be done strategically to highlight your expertise and the unique aspects of your services. Here are some best practices to follow:

1. Highlight Relevant Skills

Start by listing your key skills relevant to mobile notarization, such as:

• Proficiency in state-specific notary laws and procedures
• Strong organizational skills for managing appointments and documents
• Excellent communication abilities for liaising with clients and witnesses
• Mobile-friendly operations for traveling to client locations
• Compliance with privacy and security regulations to protect sensitive information.

2. Emphasize Mobility and Flexibility

As a mobile notary, your ability to travel and accommodate various schedules is crucial. Mention your mobility and flexibility in:

• Your availability for appointments, including evenings and weekends
• Your willingness to work on-site at clients' locations
• Any specialized equipment or software you use for remote notarization.

3. Share Notable Achievements

Include any achievements that demonstrate your effectiveness as a mobile notary, such as:

• The number of clients served annually or since starting your business
• The positive feedback and reviews you have received from clients
• Any professional recognition or awards you've earned related to notarization.

4. Emphasize Legal Compliance

Since adhering to legal requirements is a significant part of being a notary, make sure to highlight your commitment to compliance by mentioning:

• Your status as a licensed and bonded notary public in the relevant state(s)
• Any additional training or certifications you have completed to stay current on laws and best practices.

Example 1: Mobile Notary Services on Notary Resume

• Mobile Notary Services
• Proficient in handling various types of documents, including real estate, power of attorney, and wills
• Available for appointments six days a week, with flexible hours to accommodate clients' needs
• Possess a notary seal and mobile equipment, allowing for on-site and remote notarization
• Maintain up-to-date knowledge of state notary laws and best practices through ongoing training
• Received positive feedback from clients, who appreciate my prompt service and attention to detail.

Example 2: Mobile Notary Services in Notary Context

• Mobile Notary Services ([Location])
• Notary Public licensed and bonded in [State]
• Specialize in serving clients at their preferred location, including homes, offices, and nursing facilities
• Utilize electronic notarization technology for remote sessions, ensuring a secure and efficient process
• Maintain meticulous records and follow strict privacy guidelines to protect sensitive information
• Achieved recognition as one of the top mobile notaries in [Location], thanks to my exceptional service and reliability.

How to List Estate Notarization on Resume

Best Practices for Including Estate Notarization as a Subcategory in Your Notary Resume

• Highlight Relevant Experience: Mention the number of years you have been involved in estate notarization and provide details about your role, such as verifying and witnessing legal documents related to property transfers or probate.

  Example: 3+ years of experience in estate notarization, specializing in verifying and witnessing legal documentation for property transfer and probate processes.

• Specify Skills: Emphasize the unique skills you possess that make you proficient in estate notarization, such as understanding real estate laws, ability to identify fraudulent documents, and maintaining meticulous records.

  Example: Skilled in identifying potential issues with legal documentation related to property transfer and probate processes. Adept at ensuring compliance with relevant state and federal regulations.

• Detail Notarial Acts: List the types of notarial acts you have performed in estate-related cases, such as acknowledgments, jurats, or oaths. This will showcase your proficiency and versatility in your area of expertise.

  Example: Performed various notarial acts, including acknowledgements, jurats, and oaths, for estate-related documents.

• Mention Certifications: If you have any certifications or licensing related to estate notarization, be sure to include them in your resume. This will validate your expertise and show that you are qualified to handle these tasks.

  Example: Notary Public certified by the State of XYZ; Completed continuing education courses focused on estate law.

• Describe Professional Memberships: List any professional organizations or associations you belong to, particularly those related to notaries or estate planning. This will demonstrate your commitment to staying updated and networking within your field.

  Example: Active member of the National Notary Association; Participate in local chapter meetings and webinars to stay current on industry best practices.

Example 1: Estate Notarization on Notary Resume

Sample Bullet Points:

• Over 7 years of experience as a Notary Public
• Specialize in estate notarization, handling property transfers and probate cases
• Skilled at verifying legal documents and maintaining accurate records
• Proficient in various notarial acts such as acknowledgements, jurats, and oaths
• Maintain membership with the National Notary Association to stay current on best practices

Expanded Example: In my capacity as a Notary Public with over 7 years of experience, I specialize in estate notarization. My responsibilities include verifying legal documents related to property transfers and probate cases. I am proficient in various notarial acts such as acknowledgements, jurats, and oaths, ensuring that all relevant documentation is executed correctly. Furthermore, I maintain accurate records and adhere to best practices by regularly participating in education courses offered by the National Notary Association.

Example 2: Estate Notarization in Notary Context

Sample Bullet Points:

• Certified Notary Public with a focus on estate notarization
• Offer services for acknowledgements, jurats, and oaths related to real estate transactions and probate proceedings
• Provide expert guidance to clients regarding legal requirements for estate documents
• Maintain up-to-date knowledge of state and federal regulations affecting estate matters
• Actively engage in local notary community through professional organizations and networking events

Expanded Example: As a Certified Notary Public, I offer services with a focus on estate notarization. My expertise lies in executing acknowledgements, jurats, and oaths for real estate transactions and probate proceedings. I pride myself on providing clients with expert guidance regarding the legal requirements for estate documents, ensuring that all relevant documentation is executed correctly and accurately. To maintain my knowledge of state and federal regulations affecting estate matters, I actively engage in local notary community through professional organizations such as the National Notary Association and regularly attend networking events.

How to List Certified Notary Services on Resume

Listing your experience in Certified Notary Services on a resume is crucial when applying for positions that require notarization skills. Here are some best practices:

1. Highlight Notary Skills and Qualifications

Start by listing your notary qualifications, such as the state where you are commissioned and the year of commission. This provides essential information about your eligibility to perform notarial acts in a specific jurisdiction.

• Example: * Notary Commissioned (State, Year)

2. Detail Notarization Experience

Include the number of years you have been practicing as a notary and the types of documents you have notarized. This helps employers understand your experience level and versatility in handling various document types.

• Example: * Over 5 years of experience notarizing various legal and business documents

3. Mention Notary Best Practices and Compliance

Emphasize your adherence to notary best practices and compliance with relevant laws, regulations, and ethical guidelines in your state. This demonstrates your professionalism and commitment to maintaining the integrity of the notarization process.

• Example: * Maintain strict compliance with all local, state, and federal notary regulations

4. Include Key Skills Related to Notary Services

Highlight relevant skills such as attention to detail, impartiality, and effective communication. These are crucial in providing high-quality notarization services and building trust with clients.

• Example: * Excellent attention to detail to ensure accurate completion of documents

5. Provide Contact Information for Verification

Include your contact information (email address or phone number) so potential employers can easily reach out to verify your commission status, experience, and references.

• Example: * [Your Email Address] or [Your Phone Number] for verification of notary commission and references

Example 1: Certified Notary Services on Notary Resume

In a resume for a position as an in-house notary, you might present your notary experience like this:

• Notary Commissioned (State, Year)
• Over 7 years of experience notarizing various legal and business documents
• Maintain strict compliance with all local, state, and federal notary regulations
• Excellent attention to detail to ensure accurate completion of documents
• [Your Email Address] or [Your Phone Number] for verification of notary commission and references

Example 2: Certified Notary Services in Notary Context

For a job application that requires a combination of notarization skills and other related responsibilities, you could present your notary experience like this:

• Notary Commissioned (State, Year) with over 5 years of experience notarizing various legal and business documents. Proficient in maintaining strict compliance with all local, state, and federal notary regulations. Proven ability to perform notarial acts with attention to detail to ensure accurate completion of documents. Available for verification of notary commission and references.
• [Other relevant skills or responsibilities]

By following these best practices, you can effectively showcase your experience in Certified Notary Services on your resume and increase your chances of landing a job that requires notarization skills.