Zinha Muabi

  • Calgary AB

Special Events Coordinator

Work History

Work History
2011 - 2015

Assistant Project Manager / Festival Coordinator

Portail de L'Immigrant Association - Franco Festival Calgary

Event planning, implementation and coordination:

  • Planning of events (activities, venues, etc.) and budget implementation

  • Development of crowd and risk management systems
  • Logistics (site and floor plans creation and development, set up and tear down, vendors, performers, crew production, ticket sales, etc.)
  • Responsible to obtain all required permits and follow bylaws

Event communications, marketing and public relations:

  • Creation of the Festival’s program, communication & promotional material and campaign

  • Creation and website content development
  • Meeting with sponsors for contract negotiation

  • Responsible for all communications and networking in support of the events, & assist with development of new project opportunities for the event to build community awareness

  • Liaison with media (press, TV, radio)
  • Writing and submission of press release

Volunteer/HR Coordination:

  • Facilitated the Steering Committee’s meeting to plan event scope and format, assisted establishing and monitored the budget, reviewed administrative procedures and discussed progress
  • Determined staff and volunteer needs; hired, trained, coordinated and supervised volunteers and support staff

Administration:

  • Prepared sponsors, vendors and suppliers contracts

  • Responsible of organizing committee meeting minutes and supporting documents.

  • Enter donor information, event invitation and participant lists on appropriate contact lists in the database

  • Coordinated production and distribution of print materials for donor/sponsor/ participant’s solicitations.

  • Reviewed and approved invoices, maintained financial records, prepared or reviewed final billing and post-event reports and thank you letters
2010 - 2014

Assistant Project Manager / Festival Coordinator

ACFA of Calgary  - Calgary Maple Festival des Sucres

Duties and tasks similar to those listed above:

  • Event planning, implementation and coordination

  • Event communications, marketing and public relations
  • Volunteer/HR Coordination
  • Administration
2011 - 2013

PR Liaison

Calgary 2012, The Cultural Capital Year
  • Generated media interest for Francophone artistic activities taking place during the Cultural Capital year on Calgary 2012 key events

  • Created an event schedule of the Francophone activities held in Calgary and its region during the Cultural Capital year
  • Developed and maintained a good relationship and communication with Francophone organizations, cultural associations and French language media as the Liaison Officer
  •  Generated and increased social media postings through Twitter, Facebook and Youtube in both official languages
  • Planning and coordination of workshops with artists and cultural organizations
2011 - 2012

Communications Consultant

ACFA of Calgary
  • Website development and content management

  • Creation and development of the monthly newsletter
  • Training and supervision of staff and interns about website content management, newsletter and social media management
  • Developed internal and external communication strategies
  • Developed and maintain good relationship with partners, donors and volunteers
2009 - 2011

Executive Assistant / Events Coordinator

ACFA of Calgary
  • Planning, coordination and supervision of internal and external events
  • Built good relationships with organizations, partners, professionals, sponsors and volunteers
  • Negotiated contracts, approved invoices
  • Promoted the different activities and coordinated promotional activities and internal operations of the organization
  • Followed up on inquiries received by telephone, mail, Facebook or in person
  • Update and growth of the database of volunteers, Anglophone and Francophone organizations and cultural associations as partners
  • Assisted the Executive Director on daily administrative tasks and accounting (QuickBooks), maintain budget
2006 - 2008

Executive Assistant / Event & Sales Coordinator

Antiques Auctions of Montreal
  • Relation with customers by telephone, email and in person
  • Planned and published the monthly calendar of arts and antique items for sale
  • Advertised for the up-coming auction
  • Administration support to the Director and maintain budget
2000 - 2005

Supervisor

Ad Hoc Research
  • Supervision of the call center
  • Ensured the quality and productivity of telephone interviews
  • Trained new employees and management required to optimize the performance
  • Selected and recruited eligible candidates for focus groups or individual interviews

Skills

Skills

MS Office softwares

Word, Excel, PowerPoint, Publisher, Outlook, OneNote, Visio, InfoPath, SharePoint

Web Content Management system (CMS)

Joomla!, Weebly, WordPress

Social networks

Twitter, Facebook, YouTube, Pinterest, FlickR, EventBrite, EventFul, Google+, Mailchimp

Accounting softwares

QuickBooks, Wave Accounting

Language

English, French

Education

Education
2003 - 2006

B.Sc. Communication & Marketing

Université du Québec à Montréal (UQÀM)
2000 - 2003

Certificate, Applied Communication

Université de Montréal
1998 - 2000

D.E.C.

Ahuntsic College

Paralegal Technology program

1993 - 1998

D.E.S.

Henri-Bourassa High School

Volunteer Experience

Website Co-Administrator                                                                                                                         2010 – 2013

AfrikAmerik.com                                                                                                                                                Calgary, AB

Administrator, Board of Directors                                                                                                         2011 – 2013

Centre de Développement Musical (CDM)                                                                                         Edmonton, AB

           

Administrator, Board of Directors                                                                                                         2011 – 2013

Gala Albertain de la Chanson                                                                                                                 Edmonton, AB

 

Administrator, Board of Directors                                                                                                         2010 – 2012 Club Inter of Calgary                                                                                                                                         Calgary, AB

 

TV Host and Researcher                                                                                                                                            2003

TV show Mosaic, on Canal Vox                                                                                                                  Montreal, QC

 

Co-host                                                                                                                                                                              1999

Radio-Centre-Ville 102.3 FM                                                                                                                       Montreal, QC

References

References

Available upon request