Hala Oulabi

  • Dubai UAE
Hala Oulabi

Office Manager


Organized, reliable and creative Executive Assistant. Operate at senior managerial levels. Diversified career path consulting. Proactive, highly skilled administrative professional hands-on experience in diverse office environments. Expert interpreter. Highly enthusiastic and resourceful support professional progressive experience with diverse organizations. Expert in planning, organizing, leading staffing and controlling. Management - Supervision - Administration Roll. Very Good Knowledge of M.S Windows and MS Office. Certificate in U.S Immigrant and Nonimmigrant Visa Classification Visa Ineligibility.


Proficiency in Problem Solving, Consultant Operations, Customer Needs assessment & Satisfaction, Multi-Task Management, Results-oriented, Internal Auditing Reports generation and analysis Training and development .

Quick learner, Computer proficient, Microsoft Office and File/records maintenance

Personal Information

DOB 09Oct1976


Resident visa in Dubai, UAE

UAE Driving license 

References are available upon request.

Work History

Work History
Nov 2014 - Present

Office Manager

Darmesk Architects

Office Manager at  Producing documents, briefing papers, reports and presentations. Experience of managing a team of up to 10 staff members. Organizing and maintaining diaries and making appointments. Staff Administration including holiday and sickness tracking. Assisting with the preparation of the monthly management accounts. Monitoring of staff time sheets time in lieu and holidays. Organizing meetings and ensuring senior managers are well prepared for them. Maintaining & developing the office filing systems both on paper and computer. To identify, plan and execute implementation of new business streams. Ensuring that any concerns or complaints are dealt with appropriately. Involved with recruitment; dealing with ad responses, sourcing potential candidates and arranging interview's.

Feb 1999 - Aug 2014

Visa Assistant

U.S Embassy

Visa Assistant at Damascus, Syria, Act as local staff lead on public outreach activities, including web chats and journalist interactions; assist Consular Officer in researching answers to questions and preparing responses Manage nonimmigrant visa system, utilizing thorough familiarity with all aspects of system to quickly retrieve information about applicants, laws, regulations, etc. Serve as lead interpreter in consular interviews, providing real- time verbal translation and insight on local conditions and environment Receive nonimmigrant visa applications; prescreen passports and applications prepare for Consular Officer's review Enter data into the Non Immigrant Visa System; process visas and enter them into passports Print Non Immigrant Visas and reports Communicate with Congressional representatives, American citizens and visa applicants regarding status of applications and general visa questions.

Feb 1997 - Dec 1998


Computec Center
Secretary at (1 year 11 months) Prepared and managed correspondence, reports and documents; coordinated the flow of information both internally and externally Organized and coordinated meetings, conferences, internal and external events, travel arrangements Implemented and maintained office systems; collated information and maintained databases Communicated verbally and in writing to answer inquiries and provide information
Feb 1995 - Jan 1997

Special Needs Teacher

European School

Special Needs Teacher for Autistic Children at School (1 year) Prepared lessons and resources; taught classes; marked and assessed work Developed and adapted conventional teaching methods to meet the individual needs of pupils Used specialist skills, such as teaching Braille to pupils with visual impairments or sign language and lip reading Collaborated with the classroom teacher to define appropriate activities for the pupils in relation to the curriculum Organized learning outside the classroom in activities such as community visits, school outings or sporting events

Kindergarten Class at European School Teacher Assistant for Page2 (1 year 1 month) Prepared lesson materials, bulletin board displays, exhibits, equipment, and demonstrations. Presented subject matter to students under the direction and guidance of teachers, using lectures, discussions, or supervised role-playing methods Tutored and assisted children individually or in small groups in order to help them master assignments and to reinforce learning concepts presented by teachers Observed students' performance, and record relevant data to assess progress Organized and labeled materials, and display students' work in a manner appropriate for their eye levels and perceptual skills. Organized and supervised games and other recreational activities to promote physical, mental, and social development. Skills & Expertise Access


1995 - 2001


Damascus Law University

University degree