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Work experience

Oct 2007Present

Executive Assistant/HR Assistant/Office Manager

Randstad

(contract positions through Randstad)

Randstad (Corporate Office)

Waste Management

A.D.A.M., Inc.

Reported to the CEO/President, CFO, Sr. Vice President of Sales and Director of Human Resources, along with all direct reports

  • Effectively scheduled candidates for interviews, processed new hire files, coordinated set up for new hires with IT, processed term files and gathered resumes for review
  • Arranged travel for all upper management and sales team
  • Organized the details of special events, corporate sales and training conferences, and board meetings
  • Generated monthly expense reports
  • Office Manager responsibilities (order supplies, property management liaison, vendor coordination, etc.)
  • Successfully managed, for multiple supervisors, heavy calendar coordination
  • Coordinated all logistics of office relocation
Jun 2003Aug 2007

Executive Assistant

BVT Equity Holdings, Inc.

Reported to the CEO/President and Vice President of Investments of BVT Equity Holdings, Vice President of BVT Development and President of BVT Management Services

  • Handled contract negotiations with various vendors
  • Provided, as needed, administrative support to Director of Asset Management and in-house paralegal
  • Implemented and maintained library of various periodicals (computer files and hard copy files)
  • Arranged travel arrangements for Asset Management Dept., CEO and any one else who needs them
  • Maintained and updated various reports as necessary
  • Processed expense reports for company officers
  • Maintained and updated contact information for company officers
  • Provided back-up support to receptionist
  • Coordinated necessary arrangements for in-office meetings
  • Arranged and updated departmental calendar and conference room calendar
  • Tracked PTO days/forms/comp time/overtime, etc. for department
  • Assisted in obtaining information for quarterly reports
  • Coordinated breakroom supplies with various vendors
  • Created and prepared holiday card list
  • Assisted in the coordination and preparation of the board meeting materials
Jun 1996Jun 2003

Executive Assistant/Office Manager

JAMESTOWN

Reported to the managing partner and in-house legal counsel with day-to-day operations

  • Responsible for office operations including, but not limited to travel arrangements (domestic and international), vendor management and new employee orientation
  • Maintained office equipment, service contracts and ordered all supplies for office focusing on lowering expenses
  • Managed contract negotiations with various vendors
  • Transcribed letters and reports from Dictaphone
  • Provided coordination for the corporate Times Square Millennium New Year’s Eve Celebration
  • Successfully coordinated the corporate July 4th marketing event including securing sponsorships and all related event planning activities
  • Provided administrative support to the acquisitions, tax, property management and accounting departments as needed
  • Processed expense reports
  • Acted as liaison between company and building management
19891996

Executive Assistant

JDN Realty

Reported to the Vice President of Corporation, along with three direct reports

  • Responsible for coordinating real estate transactions
  • Transcribed correspondence, documents and reports
  • Demonstrated ability to communicate (written and verbal) effectively with various parties, including lenders, attorneys, purchasers, tenants and contractors
  • Ensured parties adhered to time schedules

Education

Sep 1981May 1982

Skills

Meeting and Event Planning/Logistics
Office Management, Systems & Procedures
Typing - 70 wpm
Adobe Acrobat
Microsoft Outlock 2003
Microsoft Power Point 2003
Microsoft Excel 2003
Microsoft Word 2003

Recommendations

Networking

Community Involvement

  • CampKudzu (an overnight camp for children with Type 1 Diabetes) volunteer
  • Juvenile Diabetes Research Foundation events and mentoring volunteer
  • Created and organized a career development and support group
  • Co-created Crayons for a Cause with my children and another family for Diabetes and Autism Research
  • Former Committee Co-Chair for a major local non-profit community center

Accomplishments

Developed a new expense reporting form utilizing my Excel knowledge for easier use for the individual and the accounting department

Reviewed new lease terms which resulted in a $55,000 savings for the company during the first year of the lease

Created and organized a career development and support group

Professional Summary

First-rate Executive Assistant/Office Manager with over 15 years of experience in a corporate environment supporting all levels of management, including CEOs, Vice Presidents, HR Directors and all their direct reports.  Ability to work independently as well as to lead, direct and be a productive member of a team.  Likes a fast-paced environment, detail-oriented, and has the proven ability to maintain a high level of confidentiality.  Enjoys creative problem solving and process improvement.  Thrive in seeing that the individuals supported succeed.  Have always been considered to be the "go-to", "can-do", "will-do" individual in an office.