Stacey Wallach

Stacey Wallach

Work History

Work History
Oct 2007 - Present

Executive Assistant/HR Assistant/Office Manager

Randstad

(contract positions through Randstad)

Randstad (Corporate Office)

Waste Management

A.D.A.M., Inc.

Reported to the CEO/President, CFO, Sr. Vice President of Sales and Director of Human Resources, along with all direct reports

  • Effectively scheduled candidates for interviews, processed new hire files, coordinated set up for new hires with IT, processed term files and gathered resumes for review
  • Arranged travel for all upper management and sales team
  • Organized the details of special events, corporate sales and training conferences, and board meetings
  • Generated monthly expense reports
  • Office Manager responsibilities (order supplies, property management liaison, vendor coordination, etc.)
  • Successfully managed, for multiple supervisors, heavy calendar coordination
  • Coordinated all logistics of office relocation
Jun 2003 - Aug 2007

Executive Assistant

BVT Equity Holdings, Inc.

Reported to the CEO/President and Vice President of Investments of BVT Equity Holdings, Vice President of BVT Development and President of BVT Management Services

  • Handled contract negotiations with various vendors
  • Provided, as needed, administrative support to Director of Asset Management and in-house paralegal
  • Implemented and maintained library of various periodicals (computer files and hard copy files)
  • Arranged travel arrangements for Asset Management Dept., CEO and any one else who needs them
  • Maintained and updated various reports as necessary
  • Processed expense reports for company officers
  • Maintained and updated contact information for company officers
  • Provided back-up support to receptionist
  • Coordinated necessary arrangements for in-office meetings
  • Arranged and updated departmental calendar and conference room calendar
  • Tracked PTO days/forms/comp time/overtime, etc. for department
  • Assisted in obtaining information for quarterly reports
  • Coordinated breakroom supplies with various vendors
  • Created and prepared holiday card list
  • Assisted in the coordination and preparation of the board meeting materials
Jun 1996 - Jun 2003

Executive Assistant/Office Manager

JAMESTOWN

Reported to the managing partner and in-house legal counsel with day-to-day operations

  • Responsible for office operations including, but not limited to travel arrangements (domestic and international), vendor management and new employee orientation
  • Maintained office equipment, service contracts and ordered all supplies for office focusing on lowering expenses
  • Managed contract negotiations with various vendors
  • Transcribed letters and reports from Dictaphone
  • Provided coordination for the corporate Times Square Millennium New Year’s Eve Celebration
  • Successfully coordinated the corporate July 4th marketing event including securing sponsorships and all related event planning activities
  • Provided administrative support to the acquisitions, tax, property management and accounting departments as needed
  • Processed expense reports
  • Acted as liaison between company and building management
1989 - 1996

Executive Assistant

JDN Realty

Reported to the Vice President of Corporation, along with three direct reports

  • Responsible for coordinating real estate transactions
  • Transcribed correspondence, documents and reports
  • Demonstrated ability to communicate (written and verbal) effectively with various parties, including lenders, attorneys, purchasers, tenants and contractors
  • Ensured parties adhered to time schedules

Education

Education

Skills

Skills

Meeting and Event Planning/Logistics

Office Management, Systems & Procedures

Typing - 70 wpm

Adobe Acrobat

Microsoft Outlock 2003

Microsoft Power Point 2003

Microsoft Excel 2003

Microsoft Word 2003