Work History

Work History
Nov 2006 - Present

Owner/Executive Assistant

Virtual Power Assistant

Executive administrative support to C-Suite and other senior executives - assignments: Ernst & Young, LLP (12/06-03/07), Egon Zehnder International (03/07), Wm. Wrigley Jr. Company (04/07 – 08/07)

Aug 2007 - Present

Program Administrator/Executive Administrative Assistant

Spencer Foundation

Provide all administrative support for two fellowship programs, Senior Vice President/Vice Presidents with occasional support to other senior executives;  Extensive calendar management and complex travel arrangements (domestic/international); Presentation creation Internet research; Correspondence draftingFile/database creation/maintenance; Prepare/audit expense reports; Special projects and personal support, as needed.

Mar 2005 - Aug 2006

Executive Assistant to Managing Director and Executive Vice Presidents

Ogilvy Public Relations Worldwide
  • Created confidential correspondence/memos and drafted new business presentations
  • Provided all administrative support to several senior executives
  • Exclusively responsible for organizing all aspects of internal and external meetings
  • Coordinated several unique onsite office events - planning through execution
  • Implemented and maintained procedures, databases and tracking systems to ensure effective
  • Internal office communications; initiated office maintenance requests
  • Accounts Receivables: liaised with Finance Director to ensure accurate and timely client payments
  • Accounts Payables: initiated payments to over 100 vendors; procured all office supplies
  • Assisted with candidate recruiting/interviewing activities, including conducting initial contact
  • Proactively supported company vision, and maintained a cohesive office environment
Sep 2004 - Mar 2005

Business Development/Executive Assistant

Wellington Management Company, LLP
  • Exclusively responsible for all reception desk activities - i.e. answering/screening calls; receiving deliveries
  • Managed office operations, including supply ordering and maintenance requests of this start up location
  • Provided travel and expense report maintenance assistance to two principles and onsite analysts
  • Assisted with client meeting preparations and events; followed up with database entries
  • Created and maintained filing systems
Nov 2001 - Apr 2004

Executive Assistant to CEO/Founder and Vice Presidents

Gateway Financial Corporation
  • Provided all administrative and office management support to senior executives of this family owned firm
  • Secured all monies pertaining to mortgage loans - totaling several million dollars monthly
  • Authorized all loan fundings; processed customers' monthly mortgage payments
  • Assisted with lending warehouse settlements; transferred loan servicing rights to investors
  • Exclusively responsible for researching and resolving all customer service related issues
  • Provided pre-qualification information to brokers to determine loan eligibility and/or need
  • Created rate sheets and flyers as needed for corporate marketing events and trade shows

Education

Education

Skills

Skills

Mortgage Lending/Real Estate

Executive Assisting

program administration, project management, calendar/email management, travel arrangements, general administrative support, business presentations, customer service, database administration/creation, file management, marketing, meeting facilitation, MS Office: Access, Excel, Outlook, Powerpoint, Publisher, Word, Adobe Acrobat, internet research, office management, organizational skills, receiving, receptionist, recruiting, research, trade shows, purchasing/receiving

Summary

Proactive, resourceful, energetic and detail-oriented troubleshooter with strong written and verbal communication skills. Committed to professionalism and goal achievement; especially skilled at time management, meeting coordination and event planning activities.A reliable self-starter with exceptional cross-cultural and interpersonal abilities. Thoroughly enjoy working in executive-level administrative capacities and client driven environments.

Interest

My interests include achieving Microsoft Office Specialist and Certified Administrative Professional Certifications; K-12 education, reading, gardening, cooking, sewing, crocheting and interior and fashion design.

Certifications

Certifications
Jun 2011 - Jun 2016

Certified Administrative Professional

International Association of Administrative Professionals (IAAP)