Virginia Ramirez

Virginia Ramirez

Skills and Proficiencies

  • Microsoft Office 2007
  • Microsoft Excel 2007
  • Microsoft Power Point 2007
  • Prezi Presentations
  • Planning and Scheduling
  • Written Communication
  • Customer Service
  • Interdepartmental Coordination
  • Internet Research
  • Telephone Reception
  • Transcription
  • Purchasing
  • 60 wpm Typing Speed

Work History

Work History
Feb 2005 - Present

SERCOMCA, S.A. DE CV

Administrative Assistant

• Key in, check over, proofread and finalize letters, reports, statements, invoices, forms, presentations and further documents, from notes or Dictaphone, using computers

• Maintain and arrange reports from manual or electronic files, inventories, mailing lists and databases

• Process inward and outgoing mail, both manually and automatically

• Give general information to customers and the public

• Photocopy and gather documents for allocation, mailing and filing

• Send and take delivery of messages and documents by means of fax machine or electronic mail

• Perform secretarial tasks for instance preparing invoices and bank deposits

• Sort, process and authenticate applications, receipts, expenditures, forms and extra documents

• Administer all aspects of general office coordination

• Maintain office schedule to synchronize work flow and meetings

• Maintain privacy in all facets of client, employees and agency information

Aug 2002 - Oct 2004

Zona Franca Miramar

Office Assistant

• Answered telephones and redirected to appropriate staff member.

• Coordinated and managed office services, for instance records, budget preparation, personnel and record-keeping

• Created and amend documents, for example, invoices, reports, memos, letters and financial statements by means of word processing, spreadsheet, database and other presentation software

• Set up and organized gathering and conferences

• Opened and arranged incoming mail, including faxes and email

• Signed for and deal out UPS/FedEx or in the same way delivered packages

• Arranged responses to letters containing schedule inquiries

• Filed and recovered clerical documents, records and reports

• Harmonized and maintained records for workers, office space, telephones, parking, corporation debit card and office keys

1999 - 2002

Banco de Comercio

Recepcionist

• Answered telephones and redirected to appropriate staff member.

• Created and amenSet up and organized gathering and conferences

• Opened and arranged ind documents, for example, invoices, reports, memos, and letters

• Signed for and deal out UPS/FedEx or in the same way delivered packages

• Arranged responses to letters containing schedule inquiries

• Filed and recovered clerical documents, records and reports

• Harmonized and maintained records for workers, office space, telephones, parking, corporation debit card and office keys

Education

Education
1994 - 1998

High School

Colegio Spencer