Summary of Qualifications / Core Competencies / Software Skills

Summary of Qualifications:

  • 25 years' experience supporting C-level executives
  • Handle sensitive and confidential information
  • Excellent written and verbal communication skills
  • Work independently without supervision 
  • Work well under pressure and with strong personalities 
  • Strong organization and prioritization capabilities
  • Team player
  • Administrative manager and mentor

Core Competencies:

  • Accomplished Executive Assistant with a strong background managing day-to-day business and personal activities for C-level executives. 
  • Mission-driven and results oriented individual with more than eighteen years of experience in project management, administrative coordination, team leadership, and customer service. 
  • Proven background executing a broad range of events and projects (manage, plan and execute), all within required budget and timeframe. 
  • Determined methods and procedures of new assignments and supervised other administrative employees.

Software Skills:

  • Proficient with MAC and Windows Operating systems, Windows 2007/2010, XP, Vista, Office365.
  • MS Office suite, SalesForce.com, WebEx, Publisher, Lotus 1~2~3, Lotus CC:Mail, Lotus Organizer, PC~Xware, Corel Draw, AmiPro, Lotus Freelance Graphics, OuickBooks, Word Perfect, OrgPlus, Internet, WWW, HTML, Web Development, UNIX, Adobe PhotoShop, PageMill, Acrobat; FTP Software(s), HTML Editors, DreamWeaver, FrontPage, Visio.

Work History

Work History
Apr 2012 - Present

Sr. Executive Assistant to the CEO / CMO / EVP of WW Field Operations, Board of Directors, Human Resources Manager, US; Office Manager

Nlyte Software
  • Provide full, day-to-day administrative support for eight senior executives globally.
  • Successfully spearhead company-wide events and programs, including global sales recognition program (President's club), global sales kick-off program (SKO), and employee service awards.
  • Manage all US-based human resources functions (50 employees):
    • Select and administer US benefits programs.
    • Establish focal point performance improvement process.
    • Support recruitment, on-boarding, and exit efforts .
    • Ensure compliance with all corporate policies/procedures and state and federal laws.
    • Advise on employee relations issues.
  • Process written and verbal correspondence while exercising the appropriate discretion and confidentiality.
    • Plan, manage, and execute relocation for corporate HQ/executive offices.
    • Interfaced directly with architect, property manager and general contractor to establish occupancy, space plans and needs, tenant improvement/construction plan and timeline. 
    • Provided complete project and construction management, including new detailed construction drawings with hard wall plan, cubicle and furniture layout, and lighting signage programs.
    • Coordinate and manage furniture, IT equipment cable, electrical, and mechanical vendors, flooring, lighting, security, signage, and installation service within budget and timeline.
  • Provided secondary service line support to the Board of Directors - Board Liaison.
    • Interacted with the Board of Directors to schedule Board meetings, handle logistics, disseminate materials, coordinate travel, and respond to special requests.
    • Coordinated BOD, Audit, Compensation, Nominating & Corporate Governance committee meeting logistics. Compiled, assembled, and distributed meeting materials.
Jan 2011 - Apr 2012

Sr. Executive Assistant to the SVP & General Counsel, VP & Associate General Counsel - Litigation / Compliance, VP & Associate General Counsel - M&A / SEC Reporting; Board of Directors (Board Liaison)

Flextronics International
  • Provided full administrative support of day-to-day business and personal activities to the SVP & General Counsel, the VP & Associate General Counsel - Litigation / Compliance, as well as the VP & Associate General Counsel - M&A / SEC Reporting. 
  • Provided secondary service line support to the Board of Directors (Board Liaison) for a $30B multinational company.
  • Interacted with the Board of Directors to schedule Board meetings, handle logistics, disseminate materials, coordinate travel, and respond to special requests. 
  • Coordinated BOD, Audit, Compensation, Nominating & Corporate Governance committee meeting logistics. Compiled, assembled, and distributed meeting materials. 
  • Arranged complex global travel for all meeting attendees, including securing air reservations (both private and commercial), hotel accommodations, and point-to-point ground transportation. 
  • Developed travel folder specific to each meeting attendee, containing agenda, comprehensive travel itinerary and meeting schedule, and important company contact information. 
  • Drafted and distributed all written, oral, and electronic communications to committee members on behalf of the Chairman, President & CEO, and General Counsel.
Apr 2008 - Jan 2011

Sr. Executive Assistant to CEO / CFO / CMO / CIO / Partners; Office Manager

Contract Positions
  • Provided administrative support for daily business activities to the President & CEO and CFO at Serena Software.
  • Provided administrative support to the President & CEO at Travelzoo, Inc., the President & CEO at Narus, Inc., the Interim CIO at Bluecoat, the CMO of Games label at Electronic Arts, and four managing partners at Arma Partners.
  • Successfully spearheaded company-wide executive events and programs, including global sales recognition program (President's club), global sales kick-off program (SKO), and employee service awards.
  • Additional daily administrative tasks included calendar management, emails, phone calls, expense reports, travel arrangements, meeting logistics, conferences, and speaking engagements.
  • Develop and maintain relationships with high-profile industry leaders, board members, key executives, and dignitaries, both internal and external.
  • Coordinate complex global travel arrangements, including securing all point-to-point air reservations, hotel accommodations and ground transportation; generating comprehensive itinerary / meeting schedule and preparation documents, and management of daily schedule while traveling.
  • Plan, manage, and execute relocation of 2 corporate  HQ / executive offices:
    • Interfaced directly with architect, property manager and general contractor to establish occupancy, space plans and needs, tenant improvement/construction plan and timeline. 
    • Provided complete project and construction management, including new detailed construction drawings with hard wall plan, cubicle and furniture layout, and lighting signage programs.
    • Coordinate and manage furniture, IT equipment cable, electrical, and mechanical vendors, flooring, lighting, security, signage, and installation service within budget and timeline.
Nov 2006 - Mar 2008

Sr. Executive Assistant to the CIO / EVP of Technology & Engineering, SVP of Operations, VP of Information Technology; Office Manager

Ask.com / IAC Search & Media
  • Managed complex schedules for multiple executives simultaneously.
  • Established a systematic method to track time commitments and task completion.
  • Coordinated complex global travel arrangements.
  • Additional day-to-day administrative tasks included planning office accommodations for visiting business partners.
  • Managed research, procurement, distribution, and tracking of office and kitchen supplies for satellite office. 
  • Responsible for office equipment maintenance, including copiers, fax machines, and telephones.
  • Handled internal office/cubicle moves, small repairs and ergonomic adjustments for employees, building/office moves of company offices, including security issues, cubicle procurement, and moving logistics.
  • Responded in a timely fashion to facility-related requests and concerns from employees.
  • Coordinated company-related meetings for the satellite office and supported corporate events.
  • Developed internal/external relationships with high-profile industry leaders, board members, key executives, and dignitaries.
  • Partnered with senior executives and staff, including advising/training peers on calendar/time management. 
  • Developed and standardized administrative and facilities processes in satellite office. 
  • Worked well with employees at all levels inside and outside the company, as well as customers, vendors, and visitors.
  • Managed daily operations of satellite office, ensuring a comfortable and highly functional environment for all employees.
Nov 2005 - Nov 2006

Sr. Executive Assistant to the CIO

Mercury Interactive (Acquired by HP)
  • Managed business and personal activities, ensuring proper prioritization of meetings throughout the day. 
  • Proactively managed personal and business calendar to accommodate shifting priorities.
  • Interacted directly with senior executives and board members daily.
  • Appointed liaison to executive team, ensuring all IT-related issues/requests were immediately resolved.
  • Provided support as requested for 10 external board and committee positions. 
  • Managed incoming e-mail correspondence for the CIO, distributing action items to members of the senior staff, freeing up time for the CIO to handle higher priority issues.
  • Arranged and managed all logistics for department meetings, offsites, and department events worldwide. 
  • Coordinated complex global travel arrangements. Developed and maintained travel folders for each trip, containing itinerary, research on executives, companies, and events, ensuring the executive was prepared while traveling.
  • Handled sensitive and confidential information, including proprietary documents, legal matters, revenue figures, salary and bonus information, department terminations and promotions, budget discussions, SEC restatement documents, as well as acquisition information several months before announcements.
Sep 2004 - Nov 2005

Sr. Executive Assistant to the EVP of Worldwide Sales, EVP of Marketing

Opsware, Inc. (Acquired by HP)
  • Managed multiple highly complex calendars for executives and employee meetings, including 10 vice presidents, 80 account reps, SE's, and CE's.
  • Developed and maintained territory maps and contact information for entire sales team worldwide.
  • Successfully spearheaded company-wide executive events and programs, including global sales recognition program (President's club), global sales kick-off program (SKO), and quarterly new-hire training programs.
  • Developed and maintained high-level contacts with colleagues and executives both internally and externally.
  • Coordinated complex global travel arrangements.
  • Prepared and ensured timely submission of expense reports.
  • Developed and maintained weekly revenue spreadsheet, pulling quarterly revenue data from Salesforce.com.
  • Prepared all presentation materials on behalf of EVP of Worldwide Sales.
  • Managed corporate calendar and logistics for the corporate briefing center.
  • Generated lead databases through Internet or direct callings, exported databases to Salesforce.com for inside sales to contact, and provided analyses on lead-generation campaigns to help refine company strategy and positioning.
  • Developed and managed a daily news digest, outlining competitor information, market trend data, and key technology news.
  • Interacted with high-profile industry leaders, celebrities, and board members regularly.
Mar 2002 - Sep 2004

Sr. Executive Assistant to the President

Cogswell College
  • Management of corporate web site redesing.
  • Complete redesign and management of college web site, including weekly content updates.
  • Projects include; implementation of corporate email program and server company wide, network rewiring as well as Technology Committee Chair.
  • Manage all tradeshows & recruiting events.
  • Setup and organization of all events campus wide.
  • Processing of expense reports, check requisitions and purchase orders.
  • Maintenance of schedule, including organization of travel world wide.
  • Typed and composed business correspondences, presentations, memorandums and notices relating to highly confidential matters including donations.
  • Chair several committees within the institution, as well as development of marketing tools to support recruiting efforts.
  • Regular Interaction with Board of Trustee members, foundation Chancellor, faculty members as well as potential students and thier families.
  • Restructure and implementation of corporate communication program, including a web interface login for all faculty not located on campus.
Mar 2000 - Feb 2002

Sr. Executive Assistant to the President & CEO, EVP of Worldwide Sales, EVP of Marketing; Marketing Specialist

AOL-Time Warner: AOLByPhone (Formerly Quack.com)
  • Daily creation of content for Internal web site using HTML and DreamWeaver.
  • Responsible for design, content, and validity of information on corporate Intranet including documentation and web content management.
  • Handle coordination and execution of all-employee meetings both on and off site.
  • Coordinate project organization, implementation and management of activities between all functional areas.
  • Assess resource needs with functional managers and establish appropriate project team.
  • Develop project specific operating procedures within each functional area.
  • Surface and resolve issues, including but not limited to scheduling, prioritization of issues across project scope, resource limitations, etc.
Oct 1999 - Mar 2000

Executive Assistant to the EVP of Marketing, EVP of World Wide Sales, VP of Business Development; Marketing Specialist: Trade Show and Events Coordinator

Whisper Communications (Business Closed)
  • Direct/daily support to the EVP of Marketing, EVP of World Wide Sales, VP of Business Development; Marketing Specialist: Trade Show and Events Coordinator
  • Provided daily support to Marketing, and Sales Teams within the continental US and Canada.
  • Complete redesign of corporate external web site.
  • Completion and dissemination of launch and informational materials, including briefing binders, press kits, press/analyst mailings and news clips.
  • Creation, Maintenance and daily handling of corporate and personal calendars for the Executive VP of Finance & Administration, VP of Operations, and Director of NA Channel Sales.
  • Handled all e-mail correspondences for the Sr. Executive VP of Finance & Administration and the Executive VP of Operations.
  • Maintained Sr. V.P. Marketing personal calendar and files pertaining to her family, car maintenance, vacation arrangements as well as reimbursement for child care expenses.
Dec 1997 - Oct 1999

Executive Assistant to the EVP of Marketing, SVP of Sales, VP of Business Development; Marketing Specialist: Trade Show & Events Coordinator

Auspex Systems, Inc. (Business Closed)
  • Direct/daily support to the SVP of Marketing, SVP of WW Sales, VP of Business Development.
  • Provided daily support to World Wide Marketing and Sales Teams.
  • Drafting and maintenance of corporate presentations, internal forms, and departmental budgets.
  • Answered and routed calls for an unlimited incoming and 15-line outgoing phone system.
  • Processing of expense reports, check requisitions, and petty cash requests.
  • Maintenance of weekly, quarterly and annual departmental budgets.
  • Typed and composed business correspondences, presentations, memorandums and notices relating to highly confidential matters.
  • Scheduled appointments, interviews, corporate meetings and travel accommodations.
  • Organized and maintained office supplies and equipment as well as set up of new employees with essential needs.
  • Developed and Managed filing system for Corporate Due Diligence process, corporate stock program, vendor purchase orders, invoices and employee personnel files.
  • Setup and organization of departmental off sites and events.
  • Sent, received and distributed facsimiles as well as handled incoming and outgoing US Mail, FedEx, Airborne and UPS.
  • Created labels for large mailings.
  • Arranged and organized training courses and collection of fees for those courses as well as having course materials printed and distributed.
  • Creation, Maintenance and daily handling of corporate and personal calendars.
  • Handled all incoming and outgoing e-mail correspondences.
  • Worked with corporate trade show manager when concurrent shows were in progress.
  • Coordination, setup and organization of corporate world wide sales kickoff meetings.
  • Coordination of seminars, usergroups, company meetings, product launches, new hire training, product road shows as well as customer events.
  • Revamped and managed corporate briefing center as well as Corporate Sales training program.
Aug 1994 - Dec 1997

Administrative Assistant to the SVP & General Counsel, Director of Channel Sales

Netscape Communications (Acquired by AOL-TimeWarner)
  • Provided daily support to General Counsel then moved internally to support Channel Sales.
  • Setup and organization of departmental off sites and events.
  • Sent, received and distributed facsimiles as well as handled incoming and outgoing US Mail, FedEx, Airborne and UPS.
  • Processing of expense reports, check requisitions, and petty cash requests.
  • Maintenance of weekly, quarterly and annual departmental budgets.
  • Answered and routed calls for an unlimited incoming and 15-line outgoing phone system.
  • Typed and composed business correspondences, presentations, memorandums and notices relating to highly confidential matters.
  • Scheduled appointments, interviews, corporate meetings and travel accommodations.
  • Organized and maintained office supplies and equipment as well as set up of new employees with essential needs.

References

References

Todd Goldman, Vice President and General Manager: Enterprise Data Integration at Informatica

"Trey was the best EA I have ever had. She does a fabulous job of anticipating your needs before you are even aware you have them. I was able to trust Trey with responsibilities I had never been willing to give to other EAs. Trey is really the best there is." Todd managed Trey at Nlyte Software

Stephen Tsuchiyama, Senior Vice President, Sales & Services at LucidWorks, Inc.

"I had the pleasure of working with Trey while at Nlyte. In her EA role supporting the three US executives she exhibited three traits which will serve her well in her career - committed, organized and creative. She is an asset to any team and company." Stephen managed Trey at Nlyte Software

Alicia Nieva-Woodgate, Managing Director, ANW Networks

"What I love about working with Trey is that I can always count on things running smoothly. She runs an incredibly tight ship, and nothing falls through the cracks. Although we are not colleagues at the same company this time, I am so happy that Trey is part of the team. Her organizational skills, management, and efficiency are incredible. She's one of a kind." Worked at another company when working with Trey at Nlyte Software

Jon Hoak, SVP & General Counsel at Flextronics International

"I am pleased to provide an endorsement for Trey Scarpa as a talented Executive Assistant to the General Counsel or other senior executive. Trey shows a lot of initiative and is very well organized. She also has strong work ethic." Jon managed Trey at Flextronics International

Mehdi Maghsoodnia, CEO, BookRenter.com

"Trey only worked for me for a couple of weeks but she was very effective, organized and in charge. I think she is a great EA to have in any small or mid size company." Mehdi managed Trey directly at BookRenter.com

Delecia (Sampson) Krevet, Director, Human Resources, BookRenter.com

"I had the pleasure with work with Trey for about one month. I brought her in on a short term contract as a Executive Assistant to support six busy executives. Trey jumped into the role and quickly began to recommend changes and solutions that could make our executive office function more effective and efficiently. She's a consummate professional and a joy to work with." Delecia worked indirectly with Trey at BookRenter.com

Eric Johnson, Vice President, WW Sales Operations, Serena Software

"Trey is a very hard working, diligent person who has the ability to adjust and succeed in demanding environments. Trey always provided me the help I need quickly and accurately." Eric worked directly with Trey at Serena Software

Robert M. Staples, Director of Sales, Latin America & General Manager, Serena Software

"Working with Trey was a pleasure. She is attentive, very proactive, and very organized. I solidly recommend her for any position she may be apply for. She is missed!" Robert worked directly with Trey at Serena Software

Josh Adams, Vice President Sales at streamlinevents, Inc.

"Trey was a valued client during her employment at Serena Software. We worked together on Serena's Sales incentive event. Trey has passion and drive for making her events memorable and for making the most of the budget she has to work with. We value Trey's strategic partnership and vision." Consultant / contractor to Trey at Serena Software

Launce Haught, Chief Technical Officer, Inframesh

"Trey was a joy to work with, our interaction was during a High pressure move for her employer, our teams tend to move at extremely high speed and it is rare to find someone that can handle the rapid changes that occur. Trey managed to keep the client side of the situation under control and moving forward. I can only wish that all my client side assistance could be even one tenth as effective." Worked directly with Trey at Narus, Inc.

Steve Smith, Senior Managing Director, Arma Partners

"Trey stepped in to fill a temporary opening we had due to a maternity leave. She was very competent and kept things running smoothly. We were lucky to have her around. I will be happy to elaborate with anyone who is interested in hiring Trey." Steve managed Trey indirectly at Arma Partners

Kalyan Korimerla, Vice President, Arma Partners

"Trey is driven, creative, well-experienced, resourceful, hard working and well connected." Kalyan managed Trey indirectly at Arma Partners

Maggie Levy, Sr. Executive Assistant

"Trey is a highly successful Executive Assistant. She is professional, responsible and organized. Trey is highly thought of by her co-workers. She handles stressful situations calmly and with relative ease. She is a mature individual who is very discreet and would be an asset to any executive." Maggie worked with Trey at Mercury Interactive

Al Hogue, Opsware, Inc.

"Trey is a joy to work with, works hard and produces excellent results. Would recommend her to anyone." Al worked directly with Trey at Opsware, Inc.

Michelle Bocchicchio, Preston, Inc.

"Trey is an extremely driven, motivated co-worker who tends to win any challenge put forth." Michelle worked directly with Trey at Preston, Inc.

Douglas Preston, Preston, Inc.

"Trey has long been a very productive and reliable independent sales rep, one of the few we have found who is up to the task of delivering the results we demand. She is self-motivated, driven and sets high expectations for her work. One great associate!" Douglas managed Trey at Preston, Inc.

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