Tran Thi Thanh Hong

  • Ward 12, Tan Binh Dist., HCMC Vietnam
 Tran Thi Thanh Hong

Receptionist cum Administrative Officer

Summary

  • Meeting Minutes and Preparation
  • Data Entry - Records Management
  • Project/ Events Planning,  Coordination and Management
  • Analyzing data and Problem Solving
  • Front Desk Reception
  • Clerical Operations and Organization
  • Mentoring, instructing and assisting new team members


Meeting Minutes and PreparationData Entry - Records Management

Analyzing data and Problem Solving

Project/ Events Planning,  Coordination and Management
Mentoring, instructing and assisting new team members

Front-desk Reception

Clerical Operations and Organization


Employment History

Work History
Sep 2015 - 2015

Receptionist Cum Administrative Officer

SUMITOMO CORPORATION VIETNAM (SCVN) LLC - HCMC BRANCH 
  • Receptionist duties

- Switchboard operations: promptly answer all phone calls, handle with professional care to on-hold calls and properly transfer them to the concerned, update telephone lists and office layout for internal use, ensure the switchboard runs well with minimum breakdowns.

- Welcome reception: welcome guests/visitors, internal managers/staff, provide prompt service/guidance to inquiries, coordinate to serve drinks, maintain clean, tidy reception and meeting rooms.

  • Administrative work

- Participate in all office administrative functions from reporting, data entry, record keeping, meetings and schedules arrangements, TV - meeting booking and connecting, organization of events and exhibition...., ensure these are up to date, accurate and available upon request, provides information by answering queries and requests raised, internal or external.

- Courier services: receive/ dispatch docs and samples, keeping records of in -and -out mails

- Assist in monthly couriers, telephone bills and office supplies payment preparation

- Service contracts: prepare for contract renewals with different vendors/ suppliers before due date, submit for approval and signature after careful discussion and contract proofreading.

- Prepare docs for import/ export duties announced by courier companies

- Pantry supplies and control; other clerical and admin support as required.

Dec 2014 - Aug 2015

STUDENT SERVICE ADMINISTRATIVE OFFICER - Student Service Office Dept

SAIGON INSTITUTE OF TECHNOLOGY (SAIGONTECH)
  • Main duties

- Plan, organize and support events and promotional materials organized by SSO and Marketing Depts

- Manage and follow up with event organizers under the role of a supervisor.

- Proofread proposals, pre and post-event files/ reports prepared by SSO members

- Inspire, coach and supervise volunteered members’ organized events

- Create and keep track of Student Service Feedback Database and Volunteer Point Award

- Ensure students comfort and good preparation for work and life while pursuing their studies at SaigonTech

  • Administrative work

- Administrate SaigonTech Student Service Community Facebook page with updated events and informative posts.

- Coordinate with students, foreign interns and marketing personnel to publish SSO’s Newsletter at every semester end

- Assisted Head of SSO with administrative tasks and other assignments upon requests

- Prepare weekly & monthly events and cost comparison reports

- Manage petty cash for internal minor expenses 

  • Supportive work

- Support Admission, BA or Marketing Departments with various institutional advertising programs in implementing larger school’s promotions and achieving targeted student enrollment

- Support Scholarship - Awarded Students from Laos during their study time at SaigonTech

Education

Education
Oct 2012 - Apr 2014

Bachelor of Science (Honors) in Management

UNIVERSITY COLLEGE DUBLIN

Achieved 2nd Upper Class Honors Award (GPA: 3.62/4.2)

Oct 2011 - Aug 2012

Diploma in Commerce (Business Administration)

KAPLAN HIGHER EDUCATION ACADEMY

Awarded 1st Honor Scholarship of SGD $10,000 for Bachelor Degree

Hard skills

Skills

Time management and Organization

Team player

Computer literacy (MS Office

Attention to details & Accuracy

Result and People Oriented

Communication and Analytical

Reference

Objectives

- Obtaining a Research and Consultant Executive position in a people –oriented, dynamic and professional academic environment where team players are provided with rewarding opportunities to make strong contributions to the achievement of the corporate goals; to build strong relationships and provide excellent information, products and services for valued customers and corporate clients nationwide and worldwide.  

- Expanding competitive advantage with excellent knowledge and experience in the business-related fields

Summary of qualifications

Meeting Minutes and Preparation

Data Entry - Records Management

Project/ Events Planning,  Coordination and Management

Analyzing data and Problem Solving

Front Desk Reception

Clerical Operations and Organization

Mentoring, instructing and assisting new team members


Portfolio