Receptionist Cum Administrative Officer
SUMITOMO CORPORATION VIETNAM (SCVN) LLC - HCMC BRANCH
- Receptionist duties
- Switchboard operations: promptly answer all phone calls, handle with professional care to on-hold calls and properly transfer them to the concerned, update telephone lists and office layout for internal use, ensure the switchboard runs well with minimum breakdowns.
- Welcome reception: welcome guests/visitors, internal managers/staff, provide prompt service/guidance to inquiries, coordinate to serve drinks, maintain clean, tidy reception and meeting rooms.
- Administrative work
- Participate in all office administrative functions from reporting, data entry, record keeping, meetings and schedules arrangements, TV - meeting booking and connecting, organization of events and exhibition...., ensure these are up to date, accurate and available upon request, provides information by answering queries and requests raised, internal or external.
- Courier services: receive/ dispatch docs and samples, keeping records of in -and -out mails
- Assist in monthly couriers, telephone bills and office supplies payment preparation
- Service contracts: prepare for contract renewals with different vendors/ suppliers before due date, submit for approval and signature after careful discussion and contract proofreading.
- Prepare docs for import/ export duties announced by courier companies
- Pantry supplies and control; other clerical and admin support as required.