HR Assistant Operations Coordinator
Mar 2014 - Jul 2015
Harvard Protection Services
Provided excellent customer service to inquiring callers, guests and employees. Assisted HR Dept. with the processing of new hires documents (I-9's, W-2's, application). Coordinated and maintained record of new hire drug screening. Screened resumes and conducted interviews with potential employees. Assisted HR and Accounting departments with the processing of new contract jobs from start to finish. Processed and distributed payroll for NY employees. Drafted employment verification and reference letters for current and former employees. Maintained all employee licensing for company in 3 states while in compliance with state regulations. Maintained records of business licenses and contracts for branches in several states.
Dec 2012 - Mar 2014
Rafael Vinoly Architects
Provided excellent customer service to inquiring callers, guests and employees.
Assisted HR Dept. with travel itineraries, new hires and terminations.
Updated all contacts as changes occur.
Assisted Marketing Department and Office Manager with various administrative duties.
Client Services/Lead Receptionist
Jul 2009 - Feb 2012
Provided excellent customer service to inquiring callers, guests and employees. Scheduled meetings and prepared conference rooms. Ordered supplies for entire company. Handled petty cash, and created expense reports for purchases. Facilitated all shipping for time sensitive materials. Assisted HR dept. with entering new jobs and hours worked by entire staff. Supervised reception staff, trained new employees and temps.
May 2006 - Oct 2007
Association to Benefit Children
Supervised children with and without special needs between ages 5 and 6.
Facilitated activities and weekly outings.
Handled petty cash and purchased necessary supplies
Assisted with intake and discharge of after school and summer programs.