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Work experience

2014Present

Administrative Assistant

HEAF-Harlem Educational Activities Fund / IceStone / Neighbors Together

• Create and proofread reports in Word and Excel, record attendance log for HR, perform A/P data entry.

• Update sales calendar, enter data in Salesforce, prepare digital files, take photos for social media posts.

• Answer phone, distribute messages, greet guests, update data in ETO software for 300 guests per day.

20112012

Administrative Assistant

eeBoo

• Entered purchase orders into computer, created report of A/P invoices, sent invoices to customers.

• Processed A/R payments, scanned checks for deposit, ordered office supplies, performed clerical tasks.

• Made past-due calls to customers, recorded expense receipts, sent out packages, conducted errands.

20092011

Administrative Marketing Assistant

Dareen Hakim Collection Handbags / Alberto Makali / Man a Mano

• Communicated with retail stores to introduce handbag line, developed relationships with buyers.

• Introduced 24 retail customers to company which placed orders valued between $300-$3,000 each.

• Sent out marketing messages, updated Excel data for 2,000 contacts, kept in contact with buyers.

• Sent correct styles, quantities, colors of sample garments to trade show, took photos of garments.

• Entered data from 4, 000 contacts into Salesforce database, greeted visitors, made bank deposits.

20012004

Administrative Inventory Receiving Assistant

Geneva Watch Group

• Reconciled purchase orders to vendor invoices from Far East, verified delivery receipts, filed documents.

• Communicated with shippers to facilitate delivery of goods from overseas to final delivery in the U.S.

• Updated inventory counts in database, created end-of-month inventory reports, filed insurance claims.

19982000

Administrative Sales Order Assistant

Dormeuil

• Entered orders into computer on orders valued from $150 to $2K each, entered payments into A/R.

• Answered customer inquiries by phone and e-mail, suggested product substitutions.

• Sent out packages, confirmed proof of delivery receipts, ordered office supplies.

Education

2015Present

Bookkeeping Certificate (currently attending)

Baruch College
20132014

Business Skills Certificate

Grace Institute
20052009

Continuing Education Classes (70 units)

Fashion Institute of Technology
19831986

B. A. in Humanities

San Francisco State University

Summary

• Word, Excel, PowerPoint, Outlook, QuickBooks, Salesforce, Photoshop, Pinterest, French reading ability
• Versatile administrative assistant with excellent attention to detail and strong time management skills
• Works independently, solves problems, adjusts to new priorities, and contributes to success of the team

Interests

History, textiles, architecture, art history, travel, reading, photography, fashion, swimming