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Work experience

Dec 2006Apr 2009

Personal & Executive Assistant

Windsor International

To expand my support expertise, I had an exciting opportunity to support a top developer, exceeding several billions of dollars in net worth from commercial and residential real estate throughout the United States.My principal (in the shadow of his 81st year) is supporting me in providing my talents to another venue. 

  • Applied sound independent decisions, maintaining operational and confidential standards, while handling sensitive information with complete discretion in execution of all screened telephone calls, time management, letters, formal correspondence and e-Mails.
  • Assisted executive in day-to-day operations utilizing exceptional organizational and interpersonal skills while assuming the ability to prioritize and coordinate multiple tasks and projects.
  • Converted all hand-written history into computer case files and established procedures and guidelines.
  • Significant bottom line contributions while working under strict time-lines and continuous daily pressures.
  • Prepared and executed celebrations, meetings, family trips, conference calls, etc.
  • Interacted tactfully and diplomatically as liaison between executives, Trustees, attorneys, clients, home staff, family, physicians, etc., while prioritizing meeting content and schedules through exact and precise scheduling.
  • Provided daily, weekly, monthly and quarterly reports of earnings, billings, stocks, payroll, and personal expenditures, coordinated cash receipts and expenditures, daily cash flow, reconciliation of nine banking accounts, cash distributions, accounting files, year-end taxes, and hedge funds.
  • Facilitated histories of all medical records and processing of claims.
  • Co-partnered with designers, artists, contractors, etc. in tear-downs, remodeling and rebuilds.
  • Assembled meeting and travel arrangements for private aviation, homes, cars, hotels and/or property prospects.
  • Outstanding organizational skills while always exhibiting a totally professional demeanor in presentation, communication and leadership.
  • All other duties, including running personal errands, as assigned.

REASON FOR LEAVING:Downsized and no longer need for executive level assistant

Jul 2005Apr 2006

Senior Executive Assistant to COO/CFO

McAfee

Senior EA in facility responsible for confidentiality, teambuilding, investor relations, timeliness and deadlines of reports meetings and presentations, training and error-free support in this high energy orientated business.

  • Coordinated distribution of investor relations kits and fact sheets.
  • Back-up support to CEO and his assistant when visiting the Plano facility.
  • Detailed and highly organized while maintaining high energy making domestic and international travel arrangements.
  • Originated reports, presentations, memos, expense collaboration, and written correspondence for CFO and finance department, while maintaining ownership and accountability of all projects.
  • Outgoing personality while building friendships and networks that proactively made things happen.
REASON FOR LEAVING:Care for critically ill family member
Apr 2001May 2005

Senior Executive Assistant to CFO

i2 Technologies

Administered confidential administrative business control and operational processes including self-assessments, audits, investor relations, training, business partner satisfaction, and operational reviews for CFO. Provided all EA assignments both domestic and internationally. Direct liaison for CFO to Board of Directors, stockholders and external customers. Provided additional support to CFO and his direct reports to increase overall efficiency of organization.

  • Focal point of all investor relations communications; phone calls, e-Mails, correspondence, etc.
  • Ownership history of all Press Releases and distribution of IR kits to company investors.
  • Assisted in facilitation of Road Shows to sell our message and model to shareholders and potential investors.
  • Maintained audit accountability for PO’s, expense reports and all financial issues.
  • Represented organization on non-profit Boards for i2 Technologies.
  • Represented worldwide customer conventions and special events, i.e. i2 Worldwide PLANET for two years. 

REASON FOR LEAVING:Laid-off after CFO left company

Oct 1989Feb 2001

Quality Manager from Sr. Executive Assistant

IBM

Provided quality team leadership to support IBM’s business practices and procedures through administrative procedures. Establishing ‘quality’ by example in performance and presentation to staff, peers and customers.

  • Executed operating plan input and met budget expense objectives.
  • Maintained business controls to ensure compliance by passing all corporate/internal audits.
  • Trained motivation and leadership skills to administrative personnel.
  • Performed human resource responsibilities including resource and salary planning, workload distribution, personnel tracking, recognition, performance planning and counseling.
  • Performed requirements planning, process improvement, problem resolution, physical space requirements and much much more.
  • Managed education requirements involving negotiation/allocation of classes, enrollments and diversity staff training.
  • Promoted positive customer sat with internal customers and external business partners.
  • Coordinated/participated in meetings, conventions, special events, and volunteer endeavors. 

REASON FOR LEAVING:Retired

Education

Certifications

Formal Classrom Education

Certifications

IBM Internal & External Classroom Training
  • Professional Training included Project Management, Process and Business Management, IBM Quality Program, Communication, Negotiating, Interpersonal Skills, Business Concepts, Host and workstation tools, Operating Plans
  • Teaming, Sales, Public Relations and Customer Satisfaction processes
  • Actual on-the-job experience

Diploma

Des Moines Technical High School

What a Life!

A little about me ....

Skills

On the Job EXPERIENCE
QuickBooks, Quicken
Microsoft Word, Excel, Power Point, Paint
Most IBM Software Applications

REFERENCES

AFFILIATIONS

Who's Who International,

 Member

Professional Secretaries International, Member

Future Secretaries Association,

President

Highland Park United Methodist Church, Member

Greater Dallas Chamber of Commerce, Ambassador

Summary

Adaptable, resourceful, personal, detail oriented and confidential executive assistant with proven record of accomplishments; is seeking full-time opportunity while staying in the administrative arena.

I provide a much diversified business portfolio managing multiple projects simultaneously from the corporate arena to personal entrepreneurial endeavors – and, strong computer skills. I am a conscientious energized self-starter who can work independently while maintaining excellent interpersonal skills.I am a highly resourceful “confidential gatekeeper” and a motivated professional with a record of success in developing and implementing new ideas.

ACCOLADES

Oklahoma Chamber of Commerce -

      Director on Oklahoma

      Volunteer (TV) Telethoni2 Technologies - Team 

      Recognition Top Achiever

IBM- ‘Volunteer of the Year’IBM - 49 IBM Suggestion       

        AwardsIBM - Over 32 IBM Informal

       AwardsIBM –Two ‘IBM Means Service

      Awards’ as Employee of

      the Year

COMMUNITY

Dallas Mayor’s Gala - supporting

         disadvantaged children

Dallas Multiple Sclerosis -

         special events Chairperson

Margarita Society - supporting   

         underprivileged children

Scott Murray Charity Golf Trnmt 

 Chairperson

Soccer World Cup - Director of

          Protocol for Dallas venue

IFR Miss USA Rodeo Queen

Founder, Scholarship Prgm.

TX Stampede Rodeo - supporting

          Children’s Medical Center

Toys for Tots - Chairperson

Tulsa POPS - President

USMC Scholarship Foundation -

          Director of Special Events