Work History

Work History
Feb 2013 - Oct 2014

Administrative Executive

Inficon India Pvt. Ltd.

Sales and Service Administration

Sending quotations

Order processing

Invoicing

Payment follow-ups

AMC service contracts

Attending customer calls

Scheduling service engineers’ visit/s

Documentation / Record keeping

 Inventory Management

Identifying inventory requirements

Proposing required inventory

Maintaining adequate stock of inventory

Documentation / Record keeping

 Import & Export Management

Order placing for required inventory

Delivery follow up

Customs clearance of material through appointed CHA

Arranging delivery to the office

Checking the material (for any damage or short shipment)

Reporting damaged part or short shipment if any

Documentation / Record keeping

Export activities involved:

Getting warranty replacements

Refurbished items scheme

 Logistics Management

Booking couriers

Informing customers about the dispatch

Documenting the inward and outward (Inward & Outward register)

Assuring In-time delivery to customers

Acknowledgments receipts

Preparing report for all outgoing couriers

 

 Local Body Tax

Payment of LBT

Refund

Annual return

Attending to and resolving the queries raised by the LBT officers

  

General Office Administration

Vendor Management

Checking the vendor bills

Getting the bills corrected in case of any discrepancy

Getting approval for the bills from the Director

Forwarding bills (with approvals) to accounts

Arranging payment

Intimating vendors for the payments done

Coordinating with the vendors for problems / issues relating to their service/s

Handling AMC contracts with the vendors

  

Facilities Management

Handling the housekeeping staff

Maintaining fresh and hygienic environment in the office

Maintenance and proper utilization of office assets

Maintaining adequate stationery in the office

Realize new facility requirement and propose the same to the management

  

Other Administrative Activities

Attendance and leave record

Checking travel and local expense claims of employees, getting it approved from the Director

Travel booking for guests and service engineers

Hotel booking

Procurement of new assets

Prepare bank documents for outward remittance/s in USD. Attending and resolving the queries, if any, raised by the bank

Attending the visitors to the office

Maintaining documents and compliance to the Shop Act (Rules and Regulations)

Filing of all documents

Coordination with the Finance and Accounts Consultants (Company’s appointed Finance consultant)

  

MIS Preparation and Reporting

Preparation of the MIS report and submitting it to the management on monthly basis

MIS report involved:

  • Sales orders (foreign currency) log
  • Sales Orders (INR) log
  • Service Orders (INR) log
  • Invoicing log
  • Inventory log
  • Payment receipt log
  • Cheque listings log
  • Local body tax (Payable, Paid & Refund) log

Aug 2010 - Jan 2013

Sales Coordinator

Metrohm India Ltd.

Sales and Service Administration / Coordinations

Import and Export Management

Logistics Management

MIS Reporting

Jul 2009 - Jul 2010

Associate - Data Service Dept.

Rotary International

Processing Semi-Annual Reports of Rotary Clubs

Educational Qualifications

Education
Jun 2007 - Apr 2011

Bachelor in Commerce

University of Pune

Specialization in Banking and Finance

Jun 2005 - Apr 2007

Higher Secondary School Certificate

Ness Wadia College of Commerce

Maharashtra Board

Jun 2004 - Mar 2005

Secondary School Certificate

Don Bosco High School

Maharashtra Board

Computer Skills

Skills

MS Office

Word

Advanced Excel

Powerpoint

Outlook

Lync

IBM Lotus Notes

Have used and worked on IBM Lotus Notes email client