• E-City Phase -1,Bangalore KA
S.Magesh

S.Magesh

Sr.Admin Executive

Education

Education

Work History

Work History

Sr.Executive Admin & HR

Jul 2011 - Sep 2013
FIITJEE ltd,Chennai & Coimabtore 
  • Handled Front office Administration
  • Provided end to end back end operational support to the Different department & Support Functions in terms of maintaining data
  • Maintained all kinds of monthly reports of Admin day to day activities like Stationery, ID cards
  • Maintained all invoices obtained by vendors and negotiated to achieve best possible deal.
  • Organized all purchase order and Vendor Co-ordination
  • Designed filing systems and arranged the procedures for maintaining records – Maintained the office budget and secured the personnel files
  • In-charge of the Transportation and Housekeeping and Security.
  • Schedule and coordinate meetings, send email meeting conformation, meeting minutes, prepare and distribute meeting material, travel arrangements domestic and international (train, buses, flights, limo service, hotel arrangements, car rental)
  • Maintained daily tasks list – Arranged meetings and made appointment with individuals on a priority basis.
  • Supported manager in performing management functions such as staffing, training and expanding business plans.
  • Investigated and resolved customer’s issues and complaints regarding operational matters – Handled all queries and client feedback in a professional manner.
  • Communicated with the support team and implemented the organization’s operational guidelines, standards and policies.
  • HR assistance in HR record maintenance, recruitment process, payroll management, leave and Attendance Maintenance.
  • Manage weekly schedules, travel schedules, calendar, conference rooms, and events
  • Assisted applicants in completing paperwork and other Joining formalities.
  • Assisted employees in sorting their issues related to work environment, employment relations, HR regulations and policies, promotions, performance reviews and payrolls.
  • Advised on wage issues of employees including promotions and raises.
  • Designed training programs of new employees in accordance with their job profile.
  • Created workshops for employees to develop new skills and introduce new technologies
  • Conducted orientation and induction ceremonies with the employees and educated them about the expectations of the firm and about their duties
  • Provided feedback on the individual performances of employees.

Sr.Executive Admin& Export Documentation 

Oct 2008 - Jun 2010
RG Exports,Coimbatore
  • Coordinated travel arrangements domestic and international (trains, flights, hotel arrangements, and rental cars), prepare itineraries, submit expense reports, review monthly expense reports activity.
  • Provide daily administrative assistants to Vice President, Directors and there direct reports
  • Scheduled and coordinate meetings, take meeting minutes, prepare and distribute agenda, and meeting materials
  • Managed weekly schedules, travel schedules, phones, conference calls, scan emails, calendars, appointments, conference rooms, events and site visits
  • Maintained and updates the Org Chart, distribution lists and seating assignments
  • Placed facilities requests, ordering office supplies, ordering computers, laptops, ordering coffee and maintaining inventory
  • Posted  announcements, performance posters, receiving/distributing/responding to department mail
  • Resolved and conflicts involving clerical and administrative functions, handles confidential situations
  • Managed store inventory and all types of transactions including commission from sales. Resolve customer complaints and concern, escalate issue to appropriate department.

Sr.Executive Admin & Accounts

May 2014 - Sep 2015
Crescent Scientific Pvt Ltd,Bangalore
  • Established the administrative work procedures for tracking staff’s daily tasks
  • Performed administrative duties of maintaining reports and providing support information
  • Efficiently managed all important telephone calls – Collected and sorted mail, screened and initiated telephone calls
  • Assigned and regulated clerical/secretarial functions – Delegated work responsibilities among the office personnel
  • Created and manage vendor relationships by negotiating length and substance of contracts. Maintain contact with current vendors while researching prospective new vendors
  • Administered vendors and acted as one point contact
  • Coordinated with service team and monitored services provided by vendor.
  • Secured arrangements for national and international travel for faculty as needed to attend professional meetings and meet commitments. Ensure all associated expenses, payments and reimbursements are appropriately documented, assigned and reconciled.
  • Actively supported company sales team – Coordinated sales details, pre-sale material and after-sale deliveries. Handles contacts & customer database management.
  • Provided logistic analysis to support critical business decisions of the management team, such as cost savings and efficiencies for domestic freight shipments and moving materials.
  • Processing of customer orders received via telephone, fax, electronic data interchange (EDI), and mail to ensure accurate and timely delivery of orders. 
  • Documented and maintained reports related to discussions and feedback provided by customer and presented reports to appropriate department to enable further improvement in products/services.
  • HR assistance in HR record maintenance, recruitment process, payroll management, leave and Attendance Maintenance.
  • Monitored and managed operational activities – Directed the branch/store/bank operational risks, financial aspects and QA and audit processes.

Skills

Skills

General Management