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Work experience

20162017

HR Coordinator

Epicor Software Corporation , Bangalore
  • We are the first point of contact for most candidates, and the first face they'll see when they come on site
  • We work closely with our recruiters to ensure the process is seamless and pleasant for everyone.
  • Assisting in phone screening and interview process
  • Scheduling interviews in multiple countries and time zones, coordinating and communicating between hiring managers, recruiters, team members and the candidates
  • Schedule phone screens, onsite interviews, travel and reimbursement for every candidate
  • Working closely with Google calendars for sending invitations and blocking their time.
  • Working directly with candidates and hiring managers on ensuring a timely process and adherence to recruiting SLAs

Offer Letter Generation:

 

  • Creating Candidate profile and matching with appropriate Job requisition
  • Drafting offer letters in word
  • Sending offer packets to candidates through DocuSign.
  • Moving signed offer packets to Placement stage.
  • Preparing reports and dashboards in Salesforce tool

 

Background Investigation: 

  • Initiating Background Investigation through third party.
  • Sending invitation to the candidates
  • Checking the result and updating in the candidates profile
  • Resolving their queries in filling the data.

Interview Scheduling:

 

  • Scheduling phone screens, onsite interviews, travel and reimbursement for every candidate
  • Working directly with candidates and hiring managers on ensuring a timely process and adherence to recruiting SLAs
  • Scheduling interviews in multiple countries and time zones, coordinating and communicating between hiring managers, recruiters, team members and the candidates

HRMIS Reports

 

  • Maintaining Necessary employee records
  • Maintaining Personal records of all employees.
  • Maintaining Data base of all candidates.
  • Maintaining Employees master data base
  • Maintaining New joiners tracker
  • Maintaining Induction tracker
  • Maintaining exit employees report.
  • Preparing dashboards

 

Jul 2011Sep 2013

Sr.Executive Admin & HR

FIITJEE ltd,Chennai & Coimabtore 
  • Handled Front office Administration
  • Provided end to end back end operational support to the Different department & Support Functions in terms of maintaining data
  • Maintained all kinds of monthly reports of Admin day to day activities like Stationery, ID cards
  • Maintained all invoices obtained by vendors and negotiated to achieve best possible deal.
  • Organized all purchase order and Vendor Co-ordination
  • Designed filing systems and arranged the procedures for maintaining records – Maintained the office budget and secured the personnel files
  • In-charge of the Transportation and Housekeeping and Security.
  • Schedule and coordinate meetings, send email meeting conformation, meeting minutes, prepare and distribute meeting material, travel arrangements domestic and international (train, buses, flights, limo service, hotel arrangements, car rental)
  • Maintained daily tasks list – Arranged meetings and made appointment with individuals on a priority basis.
  • Supported manager in performing management functions such as staffing, training and expanding business plans.
  • Investigated and resolved customer’s issues and complaints regarding operational matters – Handled all queries and client feedback in a professional manner.
  • Communicated with the support team and implemented the organization’s operational guidelines, standards and policies.
  • HR assistance in HR record maintenance, recruitment process, payroll management, leave and Attendance Maintenance.
  • Manage weekly schedules, travel schedules, calendar, conference rooms, and events
  • Assisted applicants in completing paperwork and other Joining formalities.
  • Assisted employees in sorting their issues related to work environment, employment relations, HR regulations and policies, promotions, performance reviews and payrolls.
  • Advised on wage issues of employees including promotions and raises.
  • Designed training programs of new employees in accordance with their job profile.
  • Created workshops for employees to develop new skills and introduce new technologies
  • Conducted orientation and induction ceremonies with the employees and educated them about the expectations of the firm and about their duties
  • Provided feedback on the individual performances of employees.
  • Substantial experience of coordination and delivery of academic advising and student support services
  • Extensive knowledge of student guidance, mentoring, and development practices
  • Ability to organize and conduct student-oriented workshops and events
  • Ability to track and improve all students’ learning progress and continued attendance
  • Coordinating students, follow-up them. 
  • Taking responsibility of day to day activities. 
  • Enrollment Process
  • Coordinate for Student time table and other activiites
  • Maintains filing system and prepares material for archiving. Performs data entry and updating of student files
  • Produces reports and statistics involving the determination of variables, sorting queries and the selection of format.
Oct 2008Jun 2010

Sr.Executive Admin& Export Documentation 

RG Exports,Coimbatore
  • Coordinated travel arrangements domestic and international (trains, flights, hotel arrangements, and rental cars), prepare itineraries, submit expense reports, review monthly expense reports activity.
  • Provide daily administrative assistants to Vice President, Directors and there direct reports
  • Scheduled and coordinate meetings, take meeting minutes, prepare and distribute agenda, and meeting materials
  • Managed weekly schedules, travel schedules, phones, conference calls, scan emails, calendars, appointments, conference rooms, events and site visits
  • Maintained and updates the Org Chart, distribution lists and seating assignments
  • Placed facilities requests, ordering office supplies, ordering computers, laptops, ordering coffee and maintaining inventory
  • Posted  announcements, performance posters, receiving/distributing/responding to department mail
  • Resolved and conflicts involving clerical and administrative functions, handles confidential situations
  • Managed store inventory and all types of transactions including commission from sales. Resolve customer complaints and concern, escalate issue to appropriate department.
May 2014Sep 2015

Sr.Executive Admin & Accounts

Crescent Scientific Pvt Ltd,Bangalore
  • Established the administrative work procedures for tracking staff’s daily tasks
  • Performed administrative duties of maintaining reports and providing support information
  • Efficiently managed all important telephone calls – Collected and sorted mail, screened and initiated telephone calls
  • Assigned and regulated clerical/secretarial functions – Delegated work responsibilities among the office personnel
  • Created and manage vendor relationships by negotiating length and substance of contracts. Maintain contact with current vendors while researching prospective new vendors
  • Administered vendors and acted as one point contact
  • Coordinated with service team and monitored services provided by vendor.
  • Secured arrangements for national and international travel for faculty as needed to attend professional meetings and meet commitments. Ensure all associated expenses, payments and reimbursements are appropriately documented, assigned and reconciled.
  • Actively supported company sales team – Coordinated sales details, pre-sale material and after-sale deliveries. Handles contacts & customer database management.
  • Provided logistic analysis to support critical business decisions of the management team, such as cost savings and efficiencies for domestic freight shipments and moving materials.
  • Processing of customer orders received via telephone, fax, electronic data interchange (EDI), and mail to ensure accurate and timely delivery of orders. 
  • Documented and maintained reports related to discussions and feedback provided by customer and presented reports to appropriate department to enable further improvement in products/services.
  • HR assistance in HR record maintenance, recruitment process, payroll management, leave and Attendance Maintenance.
  • Monitored and managed operational activities – Directed the branch/store/bank operational risks, financial aspects and QA and audit processes.

Skills

HR:
  • Selection & Recruitment
  • Leave Administration
  • Employee Engagement & Employee Relation
  • Knowledge in payroll Process
  • Training & Development
  • Performance Appraisal
ADMINISTRATION
  • General Management
  • Vendor Management
  • Calendar Management
  • Travel Management
  • File Management
  • Team Management
  • House-Keeping Management
  • Infrastructure Management
SALES CO-ORDINATION:
  • Order Management
  • Client Management
  • Customer Database Management
  • Logistics Management
  • Inventory Management