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Shalonda Ross

Admin Professional Seeking an Executive Assistant Position


Administrative Management professional experienced in a fast paced environment. Strong organizational, technical and interpersonal skills. Trustworthy, ethical and discreet, committed to maintaining an efficient and positive work environment. Confident and poised while interacting with individuals at all levels. Detail oriented and resourceful, able to multi-task, prioritize, and manage time lines effectively.


Document Control

Computer Applications; Typing Skills
Attention to Detail & Organizing skills
Effective oral and written communication skills
Able to establish and maintain proactive and professional relationships with all levels of personnel.
Solid clerical, organizational, and typing skills.
Solid time management skills and the ability to keep stakeholders up to date
Intermediate database skills
Intermediate Excel skills (formulas, formatting, tables, etc)
Ability to work alone with minimal supervision after instruction

Work experience

Aug 2014Present

Administrative Coordinator 

Vantage Drilling
  • Compile and maintain controlled hard copy records and related files of drawings, vendor data and engineering documents in the main library and archive locations. File and organize all documentation (hard copy and electronic) according to company procedure.
  • To have a comprehensive working knowledge and use the company SFI coding system for all documentation.
  • Transmit documentation (hard copy and electronic) to rig locations (shore based office and rig installation), and track receipt of same.
  • Coordinate and work closely with project document control personnel to ensure that the document control processes and procedures are consistently and accurately applied across all projects.
  • Confer with project document control staff and engineering personnel to resolve discrepancies and compile required changes to documents. Post changes to electronic and physical records, releases documents, and notifies affected departments.
  • Ensures compliance with legal requirements and provides staff with effective, easy-to-use processes for maintaining and retrieving information vital to department and company objectives.
  • Act as a single point contact for all document control matters – queries, filing, retrieval etc.
  • Examine documents, such as manuals, drawings, change orders, and specifications to verify completeness and accuracy of data where possible or request specific technical expertise as required.
  • Monitor the distribution and reconciliation of documentation processes.
  • Prepare requests for reproduction of documents involving scanning, creation of CDs and file manipulation.
  • Provide support for QHSE Department to include offshore and shore-based Quality and Safety Audits
  • Responsible for developing and maintaining quality systems along with compliance targets including; Quality Control Manuals, Legal Registers
  • Preparing and analyzing information for the purpose of Management Review
  • Provide weekly and monthly reports to senior managers on performance


Jan 2007Aug 2014

Office Coordinator

Alief Independent School District
  • Coordinate/supervise all maintenance clerical activity pertaining to payroll, purchase orders, work orders, copier repairs, and utility records and dispatching.
  • Developed and implemented protocol procedures for emergency notification and response
  • Establish, implement, and supervise record keeping procedures; performed random filing audits.
  • Receive/greet visitors to the Maintenance Department including co-workers in absence of the dispatcher/receptionist.
  • Assist walk-in candidates, both internal and external, on how to access the Alief I.S.D. online job application website.
  • Screen telephone calls for Director and Maintenance Supervisor, personally respond to routine requests for information and direct other calls to the appropriate extension/ personnel.
  • Update/maintain Director and Maintenance Supervisor’s calendars.
  • Update/maintain Maintenance Department’s webpage on District’s website.
  • Schedule meetings for Director and Maintenance Supervisor.
  • Proof weekly payroll for Director’s approval.
  • Coordinate new hire processing; work closely w/ H.R.  to process new hire.
  • Schedule new hire pre-employment screenings.
  • Assist employees with Open Enrollment Benefits selection process.
  • Compose, type, edit letters, memos, reports and other documents using word processing software.
  • Prepare purchase orders for Maintenance Department office supplies and other materials using Alief I.S.D. Financial Software (IFAS).
  • Prepare vendor recommendation letters to award bids to vendors, as required.
  • Receive and renew periodical reference material subscribed to by the Foremen and Director.
  • Maintain required files and record keeping for compliance with City and State regulatory agencies.


Mar 2014Aug 2016

Bachelors of Business Administration

American intercontinental university

Current business student acquiring a solid foundation in business fundamentals, followed by an examination of the elements of management and leadership as they apply to modern organizations. The curriculum focused on management topics that included organizational change, the role of managers and cultural differences found in today's management environment.


Upon Request