Download PDF

Sarah Sommer

Achieving and Motivated Administrative Assistant

Work Experience

Aug 2015Present

Administrative Assistant II

Vanderbilt University - Center for Technology Transfer and Commercialization
  • Performs key intake functions for the office (ordering supplies, answering phones, greeting guests, and picking up mail from campus box.)
  • Acts as accounting and admin support. (Logs checks and incoming revenue, prepares courier shipments, and routes documents.)
  • Filing (Patent, Licensing Agreements, and Technology Documents.)
  • Staff Support - assistance in scheduling meetings, breaking down conference rooms, and ordering food for meetings or Lunch & Learns.
  • Performs data entry for NIH iEdison compliance reporting and utilization reporting. 
  • Invention Disclosure Intake - responsible for processing disclosures and monitoring the inventor portal and the CTTC disclosure mailbox. Created tools to identify, track, and collect all information to needed for complete disclosure and eventually patent filing. Handles confidential information.
  • Provides back up for the VUPatents, MTAShare, and CTTC Agreements Mailboxes.
  • Performs patent reference searches. 
  • Inteum Audits - regularly completes database audits using information from patents and disclosures to keep database up to date. Reassigns cases when needed.
  • Trained on MTAShare system and can processes requests as needed. Serves as backup to Agreements Coordinator. 
  • Assisting in the required NIH Utilization reporting and compliance - with on going training.
  • Implemented a check request tracking system while picking up new financial processing skills in database system Inteum.
  • Communications Coordinator Training
  • Promoted from Admin Assistant I to Admin Assistant II
Dec 2013Aug 2015

Data Coordinator II

Vanderbilt University Medical Center - Center for Patient and Professional Advocacy
  • Performed and coordinated complex data processing activities.
  • Supervised direct data acquisition, report preparation, and data file management.
  • Coded sensitive patient complaint data from hospitals and care clinics across the United States.
  • Edited and managed the online wiki of information and training data for the entire department.
  • Compiled risk data for physicians and providers.
Jul 2011Present

Editor In Chief and Head of Media & Marketing

Boomtron LLC
  • Set up promotional giveaways and review items.
  • Contact various large corporation media outlets for marketing purposes.
  • Manage employees and writers.
  • Copy editing articles from other writers.
Oct 2011Dec 2013

Marketing/Sales Assistant

National Recovery Technologies, LLC
  • Designed brochures and promotional giveaway items.
  • Assisted in creation of proposals for customers. 
  • Point of contact for conferences and specialized events.
  • Handled customer data and information via SalesForce.
  • Worked with home office in creation of any marketing materials

Assistant Manager

Mapco Mart
  • Handled money and daily deposits. 
  • Closed financial day. 
  • Managed employees. 
  • Performed key store operation functions (ordered all items for the floor, restocked everything daily,  accepted vendors, ran cash register, on call when needed.)


Ron Hibbard Toyota
  • Performed key staff support for the service and parts department. (Included answering phones, making appointments, and greeting customers.)
  • Filed sensitive customer documents. 
  • Checked in customer vehicles and dealership vehicles. 
  • Delivered parts, vehicles, and customers.

Editor In Chief

Volunteer State Community College

The Pioneer Magazine

Write and edit articles. Manage writers. Produce 32 page magazine for two semesters.

Jan 2007Jan 2008

Copy Editor

Volunteer State Community College

The Settler Newspaper - Edit articles on weekly basis.




Lipscomb University

Currently working towards a Bachelor's degree in Psychology in the Lipscomb Adult Degree program. Graduating in May 2018. 


Associates Degree

Volunteer State Community College

Communications and Journalism


Copy Editing

(10 Years Experience)

Adobe Creative Suite Products

PhotoShop, Indesign, Illustrator, etc

Graphic Design

(6 Years Experience)

Website Design

(4 Years Experience)

Foreign Languages

French, German

Filing and Data Entry

Type 90 Words Per Minute


  • Adobe Acrobat XI Pro
  • Project Management: The Basics for Success
  • Work Smarter, Not Harder: Time Management for Personal & Professional Productivity
  • PMP Certification (In Progress)