Basketball, Swimming, Reading and Surfing the Internet
Mar 2005 - Present
ºProviding secretarial assistance to the Executive Director / Chief Executive Officer
ºArranging in-house / external appointments and meetings with and for Director
ºProficient in independent correspondence
ºLiaisoning and coordination CEO / Trustees as per Executive Director’s instructions
ºArranging seminars and conferences
ºSubmission of monthly reports to the Chairman
ºPreparation of draft minutes of various meetings
ºPreparation and maintenance of database and records for Director / Principal
ºKeeping records of files of correspondence / important documents with statutory bodies like AICTE, WBUT, DTE, State Govt. etc. And other general correspondence files
ºScheduling appointments for meeting with teachers and parents of the school and college
ºOrganising meetings with Management of all three Institutions
ºCorrespondence with Government officials, universities, Higher education department, technical education dept. etc.
ºManage the smooth running of the office even in the absence of the Executive Director and following up on various issues in his absence.
ºHandling all travel / hotel booking arrangements.
ºOrganizing bookings for visitors / dignitaries if and when required
º1:1 role with the Executive Board member
ºHandling all secretarial functions like internal & external communication, dictation, transcription, self-correspondence, processing of inward & outward mail, maintaining simple, suitable and easily accessible filing systems.
ºScheduling appointments, making travel arrangements, preparing travel expense statements, and sorting out incoming and outgoing mails, arranging dispatch of outgoing mails.
ºHandling clients and visitors, drafting letters, sorting mails
ºMaking power-point presentations for seminars/talks
ºFollow-up with other departments regarding the work assigned to them.
ºHandling all his travel and hotel bookings/arrangements
ºMonitoring his phone calls.
ºAttending meetings and taking minutes of meeting.
ºAlso assist the Executive Director who is also a Sole Arbitrator in secretarial work such as minutes etc and also secretarial assistance to him in the capacity of Chief Traffic Warden, Kolkata Police..
Jul 2000 - Feb 2004
• Assisted the Asst.Vice President (Finance)
• Handling all secretarial functions like internal & external communication, dictation, transcription, self-correspondence, processing of inward & outward mail, maintaining simple, suitable and easily accessible filing systems.• Scheduling appointments, making travel arrangements, preparing travel expense statements, and sorting out incoming and outgoing mails, arranging dispatch of outgoing mails. • Handling clients and visitors, drafting letters, sorting mails• Making presentations for reviews and meetings.• Follow-up with other departments regarding the work assigned to them.• Handling all his travel arrangements, hotel and arrangements• Monitoring his phone calls.• Scheduling appointments.• Vetting of vouchers relating to perks, medicals, freight bills and miscellaneous expenses as well as data entry.• Maintaining registers and computerized information pertaining to leave and perks
Jul 1993 - Feb 1995
SECRETARY TO PRINCIPAL
LA MARTINIERE FOR BOYS
Scheduling meetings for the Principal Keeping a record of where and when the Principal should be and managing his appointments and person whom the meeting has been arranged with. Updating day to day happenings in the school Sending notices out for Staff Meetings and interaction sessions with teacher-students. Typing out examination schedules, time-tables and examination papers of all classes Interacting with the Council at Delhi on various in formations as and when required Keeping inventory of all office supplies / co-ordinate with the Book Dealer or text books etc. Keeping all records of all the students and teachers. Staff records as in evaluation, disciplinary letters, awards and complaints. Attendance Register - all staff had to sign the attendance register kept with the Principals secretariat. Spreadsheets recording year to year test scores, class-size records, grades, discipline, Monitoring his phone calls. Scheduling appointments. Attending meetings and taking minutes of meeting.
Sep 1985 - Dec 1992
Assigned to work as a Stenographer in the Engineering Department Typing out Orders / Quotations for Blast Furnace - Neyveli Lignite Corpn Ltd Shorthand Handling all stenographic support as in filing, sending Telex messages Hands-on practical knowledge of Word Star (Computer based) with in-house training provided. Based on stenographic performance, upgraded to the post of Secretary to Chief Project Egineer
Jan 1979 - Dec 1980
1980 Matriculation – Government of West Bengal, Education Department
LORETO DAY SCHOOL
Completed Modern School Final (Matriculation) with the following subjects:
English, History, Geography,Home Science,