Runa Joseph

  • Edmonton Alberta

Administration Assistant

Summary

Administrative Assistant with proven ability to establish and maintain an effective filing and archiving system for paper documents and electronic documents and files in accordance with company and archiving procedures. Possessing good knowledge of: electronic data management systems, supplier document controls, electronic filing systems. 

Diligent and safety-oriented document analyst with experience in the Projects, Engineering and Construction field and service sector.

Works efficiently in a fast paced environment, ability to multi-task and meet deadlines.

Proficient in software applications such as Microsoft Word, Excel, Power Point and Outlook.

Worked in PeopleSoft, Oracle

Work History

Work History
Mar 2012 - Present

Administration Assistant (Part time)

West Edmonton Christian Assembly 
  • Prepare Sunday Guest Lounge volunteer schedule on myweca online community website.
  • Facility booking for events taking place at church.
  • Prepare attendance sheet /childcare form/resource list form.
  • Purchase for Café.
  • Prepare Expense sheet
  • Create various event registration forms.
  • Receive & edit video announcement script send through various groups within the church using CCB.
  • Prepare sermon CD’s for sale. Download Sermon (.m4a) file to mp3 and save.
  • Upload converted Sunday Sermons in WECA App.
  • Update upcoming events in WECA Facebook & WECA App.
  • Upload sermon audio file from FileZilla & export to mp3, update church website for weekly podcast.
  • Update the Master data excel sheet schedule with relevant people for the Sunday Service.
  • Prepare & process of developing the Fall Flyer / Bethlehem Walk Flyer for 2012.
  • Upload video announcement in Vimeo and add in the app. Managing CD / DVD Supplies.
  • Create Purchase order.
Dec 2003 - Aug 2007

Human Resources Representative

Inter-Consort Mercantile & Investment LLC
  • Maintained Personnel files, Administering and recording sick leave / annual leave analysis, new hire process, stationery, and attendance for payroll.
  • Travel & tickets, meeting arrangements, answer customer queries, issue internal memos & circulars.
  • Liaised with PRO and maintained of relevant records, coordinating bookings, visa requirements, overseas flights, accommodation etc.
  • Undertaking reception and secretarial duties/PA support as required.
  • Received, opened, sorted, dated and distributed mail to correct staff person. Greeted and screened guests;
  • Performed word processing and typed forms and reports.
  • Assisted staff with routine HR related questions, served as the first point of contact for employees – Assisted company staff in solving HR issues.
  • Managed, organized and updated files, records, correspondence, charts and reports – Performed HR office services such as: filing documents, printing reports and documents, stocking of equipment and supplies.
  • Set up meetings and interview schedules as part of recruitment process – Received applicants and guided them, functioning as company representative.
  • Ordered and managed supplies, ordered office-staff lunches, handled phone calls and messages, incoming as well as outgoing.
  • Handled discrete information related to employee relations, changes in the organization, performances, appraisals, confidential information issues, and other sensitive HR-related matters.
  • Performed reservations and travel co-ordination for management and employees.
Dec 2001 - Nov 2003

Document Controller / Procurement Assistant

Khatib & Alami (Consolidated Engineering Co.,)
  • Provided general information, directory assistance, maintain log book, commercial correspondences.
  • Assisted administration and procurement support for Engineering requirements.
    • Electronic document management system data entry and generating reports
    • Electronic and hard copy distribution
    • Hard Copy Filing
    • Scanning
    • Photocopying
    • Hand deliver drawings &/or documents on release log as required by the distribution list and obtain signatures.
    • Ensure drawing sign-off sheet is up to date and controlled.
    • Troubleshoot documentation problems (i.e. Bring any problems to the attention of relevant personnel for clarification and resolution).
    • Organize and file technical documentation for projects.
  • Distribute, file documents, drawings, ITP’s for reviews and follow ups.
  • Generated purchase orders, tracking status of orders, expediting and reporting.
  • Assists engineering department with follow up to vendors and approvers, such as clarifications, revisions or expediting documents / drawings. Co-ordinate with machine shops.
  • Obtain quotes from overseas vendors for supplies and services.
  • Ensured price calculations and maintained database. Reviewed and edited documents.
  • Assisted in developing process and procedures, photocopying, scanning and distributing copies.
  • Facilitated direction of purchase requisitions. Assisted in procurement report generation and compiling data.
  • Performed entry level purchases on low dollar value items. Contacted suppliers to resolve missed deliveries, short shipments and pricing discrepancies.
  • Provided support to the Junior Buyer and Procurement Manager, assisting in the preparation of RFQ’s, RFP’s, and purchase orders. Updated the procurement database for additions/deletions of suppliers. Arranged logistics of the shipment, preparation of transport documentation, work with vendors for Invoicing issues and payments.

 

Education

Education
Sep 2001 - Dec 2001

Secretarial Course

Oasis Institute

Administrative Skills

Jun 1999 - May 2001

Bachelors Degree ( Arts)

BM College

English Literature

Jan 1996 - Dec 1997

IATA

International Air Travel Association

Airline Ticketing