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Work History

Mar 2015Present

Program Manager, Facilities and Office Services

HIMSS

Develop and maintain written general office and facilities policies and procedures. Manage inventorying and shipping materials to HIMSS conferences and meetings with appropriate staff members. Train staff on shipping procedures and advise of most cost‐ effective method of shipping. Manage HIMSS landlord relationships and oversees special projects. Resolve facilities‐ related issues including electrical, mechanical and janitorial with the building or by bringing in appropriate vendors. Review lease terms and ensure compliance with leases. Oversee contractors for maintenance and repair services for facilities, furniture and equipment; orders and approves purchases of furniture and equipment. Select vendors for decorating and ensure maintenance of the property. Review the progress of all plans, projects, and assignments related to general office functions to accomplish the annual HIMSS goals and objectives according to budget. Supervise and execute all functions related to mail distribution, shipping/receiving, supplies, messenger/courier, reception, conference room. Interface with vendors to order and maintain services such as coffee, water, vending machines, etc. Maintain postage meter systems. Contact services for repairs, service upgrades, or problem resolution. Monitor utilization and prepare usage report history by service type. Ensure all mailroom equipment is up‐ to‐ date and operating efficiently. Conduct cost‐ benefit analysis to determine the need for new equipment and make recommendations to purchase or lease. Evaluate and manage shipping services for all locations. Serve as the Emergency Evacuation Captain for the Chicago office. Participate in business continuity planning. Develop and maintain emergency evacuation policy and procedures for all locations. Coordinate with staff in other locations for emergency evacuation procedures. Maintain all life‐ safety systems and ensure all emergency signage is working properly. Initiate bidding processes and negotiation of office service vendor contracts. Manage on‐ site and off‐ site storage activity. Manage, coach and develop staff to provide excellent customer service.

May 2014Mar 2015

Facilities Coordinator

Fortune Brands

Perform daily walk-through of facility and premises to assure orderliness and proper condition. Address lighting, general appearance, and maintenance issues. Assist with office construction projects and build-outs. Liaise with contractors, vendors, etc. on tasks consistent with constructions plans. Coordinate the moves of personnel, workstations, and furnishings as needed. Liaise with HR and IT on timing and technology needs. Maintain furniture, appliances, doors, hardware, and wall surfaces as needed. Liaise with building management and outside vendors(as needed) on tasks requiring building maintenance. Responsible for creating and continually coordinating multi-floor emergency evacuation procedures and securing the office during emergencies. Review and code facility invoices and distribute to the appropriate individual for approval. Process and maintain facility records and vendor files. Manage on-site and off-site record storage. Serve as administrator of Record Retention database. Educate and train essential personnel on storage procedures. Ensure that the meeting rooms are orderly on a daily basis. Coordinate with the appropriate executive/administrative assistant to ensure spaces are cleaned after a meeting. Manage security access system, including processing code requests for new hires/replacements, deactivation of codes on terminated employees and any usage or term reports requested. Work with building management to order and terminate after-hours door/garage pass cards. Organize and stock supplies in the Mailroom, kitchen and supply closets in an orderly manner. Order and maintain needed supplies for out-going packages and mail. Sort and distribute in-coming mail and packages. Respond to various inquiries requests or complaints in a professional manner. Assist employees in resolving concerns. Special projects as assigned.

Mar 2011May 2014

Facilities Administrator

TCF Inventory Finance

Business continuity review, planning and development. Coordinate employee departmental moves and facilities projects with the appropriate staff General administrative and project support to the Corporate HR Department. Provide direction/information to vendors, facilities staff and service providers as required, ensuring excellent coordination/execution of work with minimal disruption. In charge of office/mailroom operations including but not limited to: receiving and distributing all incoming/outgoing mail, deliveries, packages, maintaining supply inventory, stocking and maintenance of kitchen areas, copying and binding of releases, NPI and customer materials. Manage the security access control database; monitor and solve security related issues. Ensure optimal functioning and maintenance of all office machines; upkeep of paper and toner. Responsible for record retention and shredding of confidential NPI documents. Maintain plan for fire evacuation and disaster response. Process invoices from vendors, coding with appropriate cost centers. Assist with I/T related issues such as creating wireless networks, installing and supporting software, security protocol and regulatory compliance. Facilitate the timely and quality maintenance/repair and improvements related to facilities; includes but not limited to HVAC, security, building, vending machines and janitorial services.

Jul 2005Feb 2011

Facilities Coordinator

Accuity

General liaison and facilities contact with building management for all requests and/or issues. PC/laptop setup, support and security implementation for employees, in office and remotely. Support IT Operations in product reproduction, uploading, fulfillment and packaging. Set up and maintain procedures for customer book/electronic return. Receive, sort and distribute all incoming/outgoing mail, deliveries and packages. Resolve problems associated with all building services including: janitorial, food & coffee services, parking, vending, badging, conference rooms, interior and exterior furnishings. Assemble and produce reprographic, marketing and bindery requests. Coordinate, maintain and provide tech support of office and facility equipment. Order and inventory all office and kitchen supplies. Review and coordinate office layouts, departmental moves and renovations.

Education

19911992

Chicago State University

Credentials

FMP (Facilities Management Professional) Expected Date: June 2016  IFMA- International Facility Management Association is a professional association to guide and develop facilities management professionals by providing services, products, resources and opportunities. IFMA certifies facility managers, conducts research, provides educational programs and produces World Workplace, a facility management-related conference and exposition. 

Certificates

American Management Association- Management Skills For New Managers, Professional Development, Business Management and Organization and Communications

Humanscale Consulting-  Train The Trainer Program in Office Ergonomics, Board Certified and Approved

References

Dornett Wright/ Chief Human Resources Officer, TCFIF

"...proactive and diligent..conceptualize a project from start to finish..."

Terri Savageau/ Human Resources, FBHS

"...trusted employee who interacts with all levels of the organization with a sense of urgency and professionalism that I have not experienced in his position before."