Office Manager/Administrative Assistant
Habitat for Humanity Greater Columbus
Welcome homeowners, clients, vendors, job applicants, and visitors.Answer telephones, route calls to appropriate extenstion and responds to inquires from staff and public.Review daily any telephone messages for CEO, and email such messages to him.Retrieve incoming faxes and forward to designated staff members.Open, date stamp and distribute all incoming mail daily.Pass out pre-screen applications for housing and take homeowners payments.Responsible for collecting all cash, checks, mortgage payments, and donations.Create Excel spreadsheet with all donations, checks, cash and mortgage payments, then email this report to the CEO, CFO, Marketing Director, and Accounting Manager.Reconcile ReStore income daily and submit to Accounting Manager.Write out bank deposit ticket, listing all current checks for that day, and then take deposits to bank.
Create agenda for weekly meeting,and then take notes of such meeting.Prepare Board Reports for Executive Committee, convert these board reports to pdf format, and then email to CEO.Train/Supervise volunteers that request to work in the administrative office.Responsible for administration of the VOIP telecommunication system; making sure all requests of assigned telephone numbers, greetings, hardware, etc. is correctly installed. Also responsible for working with the vendor supporting this service when necessary.Maintain all office equipment: copiers, fax machines, printers, postage machine, etc. Work with the supporting vendors, and responsible for proper handling of supplies needed for this equipment.Order office supplies for entire staff, responsible for making sure that all orders are coded to the appropriate department and within budget.Maintain Secured Storage Area currently holding all office related items; old files, records, pertinent financial information, materials for special events, etc., making sure area is organized, clean and secure as possible.Responsible for assigning front office keys, and building security system codes to staff.
Contact on a weekly basis Waste Management vendor to pick-up dumpsters.Supervise janitorial crew to maintain cleanliness in front reception area, hallway, and physical facility.