Regina Santana

  • New York NY

Administrative Assistant

Work History

Work History
2013 - Present

Administrative Assistant/assistant Office Manager

DTZ(Commercial Real Estate), New York, NY Administrative Assistant/Assistant Office Manager

Provide direct support to eight Brokers and Executives within commercial real estate firm; handle phone coverage, screening calls, filtering and taking detailed messages as needed. Maintain Brokers calendars; schedule appointments and meetings, coordinate travel arrangements, process detailed expense reports using Concur. Maintain the Executive Vice President's calendar; coordinates international and domestic travel, processes expense reports using Concur. Maintain correspondence and assist on special projects. Provide back-up personal support to EVP of firm; running errands, managing personal contacts, meeting reservations. Purchase office supplies and manage inventory control. Track and process invoices including assigning cost codes. Type and format documents-memos, letters, charts, leases, RFP's and monitor multiparty conference calls and meetings. Create marketing presentations and complete market research as needed, utilizing MapPoint and Photoshop to assist with marketing materials.  Perform additional administrative and organization support including copying, binding, scanning, faxing, filing and mailings.

2011 - 2013

Receptionist/administrative Assistant

NICE SHOES Post Production Company

New York, NY Receptionist/Administrative Assistant

Provided administrative support to staff members across a fast-paced visual media company. Answered heavy incoming phone calls and transferred them to appropriate person. Met/greeted all visitors and clients. Maintained an orderly office space and responsible for ordering office supplies.  Assisted with client inquiries including processing forms and requests. Responsible for managing client information in company's internal database(Bootstrap)

Education

Education
2012

B.A

Baruch College the City University of New York

Skills

Skills

References

References

Robert Keske  CIO