Rebecca Barclay


Computer literate, familiar with the following software packages: Microsoft Office (Word, Excel, Powerpoint)

Organisational skills, budget control, total understanding of critical time lines involved, supportive of others,             self-starter, team player, able to work on own initiative, ability to prioritise, strong interpersonal skills

Work History

Work History


Kinetic FZ LLC

  • Proactively manage all correspondence and communication
  • Prepare documents, letters, spreadsheets
  • Acting as first point of contact for all clients
  • Handling incoming calls and emails, arranging couriers
  • Coordinating travel arrangements globally
Jun 2012 - Dec 2013

Office Manager

Pharmasys Ltd

  • Draw contracts up on a daily basis and send to new clients, also organise training sessions for the pharmacy
  • Speak to clients on a daily basis regarding issues with system and pass to I.T. support team if needed
  • Regularly update the Facebook and Twitter account for the company
  • On a monthly basis do the accounts and add to Xero
  • Follow up with client’s contracts, direct debits, installation dates, training etc to make sure all running smoothly
  • Handle our phone lines installed in pharmacies by IMS, TML and BT. Also in charge of ceasing and getting components returned
  • Handle payments to our suppliers on a monthly basis, also maintaining petty cash records
  • The medication system was used for the London 2012 Olympics, handled any queries that came in and passed to relevant team member
  • Research of global PMR systems to see what our competition is, also research of additional services offered by pharmacies to see how we can expand globally
  • Research of global sporting events, registering as a supplier and filling in the tender documents required
  • Adjust specific documents for the Director as and when required
Dec 2011 - Jan 2012

Receptionist - Temp cover

Pascall + Watson Architects

  • Handle all incoming calls on the switchboard (alcatel) and emails
  • Update the out of office book for all offices of Pascall + Watson staff
  • Prepare the post using a franking machine daily
  • Handling couriers, bikes and taxi bookings and filing for various departments on a daily basis
  • Ensuring meeting rooms are tidy and stocked and arrange catering for meetings if required
Nov 2009 - Sep 2010

Event Co-ordinator

Flying Elephant

  • Ensure each job runs smoothly and all production is within the timeline
  • Meet with Design team to go through deadlines and their progress
  • Co-ordinating Admin staff to ensure quotes are made quickly and efficiently
  • Liaising with the purchasing officer to ensure teamare on track for outsourced items and we can deliver within the time frame
  • Dealing with clients on a regular basis regarding their events, deliverables and requests
  • Attend daily meetings for briefs & brainstorms for upcoming events
  • Organizing various children’sparties, corporate events, royal events and team building
Jul 2007 - Sep 2009

Production Co-ordinator


  • 2 weeks spent in Miami, U.S.A. handling various photo shoots for Yas Island (Abu Dhabi, U.A.E.) along with my Manager
  • Handling TVC’s, photo shoots, castings and promotions
  • Liaising with clients, photographers, wardrobe stylists, make-up artists and models on a daily basis
  • Managing a team of model bookers to ensure the job gets completed within the set time line
  • Attending photo shoots to make sure all things run smoothly with the models and the client
  • Selecting and sourcing models to the clients brief
  • Looking after the database to make sure we are up to date within all categories
Sep 2004 - Jun 2007


Grey Worldwide

  • Working with the Administration Manager providing support to four floors of staff
  • Helping write and edit copy for creative department
  • Arranging courier deliveries, booking flights, preparing visas and travel documents
  • Maintaining conference bookings, attendance and refreshments
  • Management responsibility for the office assistants ensuring they are completing their job requirements each day
  • Updating office data on a day to day basis and improving company standards
Sep 2003 - Sep 2004

Exhibition Co-ordinator

Kinetic FZ LLC

  • Part of the official event management team for Hotel, Office, Index, Big 5 and various other exhibitions
  • Design for all collateral and layouts for floor plans
  • Sub-Contractor and Agent liaison
  • Organising schedules for Managing Director
  • Coordinating supplies
  • Planning deliveries, general office and onsite assistance
  • Compiling Exhibitions, Exhibitor lists and contact databases
  • Also worked on other major exhibitions at DWTC for agents of Kinetic annually

(I worked 1 month every year from 2005 – 2010 as a freelancer using my holiday leave from my current job at the time)


2001 - 2003


Kingston University