Aloha Lescano

Aloha Lescano

Work History

Work History


Philippine Overseas Employment Departmental Secretary Established updates and maintained manual/automated filing systems for confidential/administrative files, simultaneously handled the entire office as well as monitored and coordinated the incoming and outgoing communications to the relevant persons for proper flow of work. Supported administrative functions in an accurate and timely manner, including maintenance of office/personnel accounts, communications, filing and general correspondence. Lend a helping hand to the labor employment office to respond foreign client's inquiries regarding recruitment of Filipino workers for better workflow. Assisted with the development and implementation of reporting procedures; oversaw maintenance of department records/disposal and retention of the same according to retention schedules and policies for administrative departments.

Sales Coordinator/receptionist

Aptec Distribution FZ LLC(Ingram Micro)
Sales Coordinator/Receptionist Provided sales support to the Product Manager and Sales team by providing quotations to the customers in a timely/efficient manner to attain the highest level of customer confidence resulting in increase revenue. Assisted the team members in targeting potential clients and expanding current accounts through effective cold calling. Identified, analyzed and resolved problems and issues by constantly interacting with the vendors and customers. Planned/conducted effective meetings with the Product Manager in order to manage the schedule and workload of the department ascertaining better work flow. Handled incoming calls; provided exceptional guest service for all guests in a friendly, professional manner to encourage repeat business. Prepared travel requests; made hotel booking for executives and staff and sustained professional, healthy relationship with guests/customers. Retained close relations with customers, vendor and associates, ensured prompt attendance to complaints, effected process modifications as per feedback and soliciting referrals through superior customer management. Prepared and presented weekly and monthly reports to the Mcafee Ireland for the inventory to ensure compliance to the approved plan.

Executive Secretary/administrative Officer

Magirus Middle East FZ LLC(Avnet Technology Solutions)
Executive Secretary/Administrative Officer Administered the whole scope of administrative aspect of the company pertaining to correspondence, purchasing of office supplies, travel and hotel booking along with arranging meeting and events in line with the organizational standards. Provided administrative support to the General Manager and Finance Manager on a daily basis. Prepared travel requests; confirmed travel and accommodation arrangements for conferences/business trips of the upper management. Met customer needs and seeking opportunities to extend/develop customer relationships. Ensured effective channels of communication with Government and other statutory authorities regarding visa applications and yearly renewal of the company licenses including Trade License, Dubai Chamber of Commerce, Dubai customs business code and office lease rental. Reconciled all petty cash accounts and accounts receivable/payable balances on a regular basis. Kept a track of banking transactions including depositing of cash and cheques, requesting for bank statements and interacted with the relationship manager to reconcile differences with bank records. Coordinated with customers for payments due; directed the preparation of customer statement of account, thus ensure the delivery on timely basis. Interacted with office management for repairs, maintenance and other office related issues as well as applied credit insurance for the customers via Euler Hermes on behalf of the Finance Manager. Provided support and guidance to the sales team pertaining to sending quotes, consistently following up and raising tickets for renewal through VMware portal.

Partner Event Coordinator/administrative Officer

Veeam Software FZ LLC
Partner Event Coordinator/Administrative Officer Provides administrative support to the General Manager on a daily basis. Assisting Marketing Manager in the events preparation and weekly sales team presentation. Effectively handling secretarial functions, responding to emails/fax, administering duties inclusive of telephone support and management of internal and external mail. Leading the process of securing visas for new staff and as well as renewing the same as and when required. Liasing effectively with Head of Finance department by submitting the expenses for the month together with the updated bank statement for smooth execution of work. Assisting the preparation of employment contracts, salary certificate and other various HR task whenever necessary in conjunction with the HR department. Accurately preparing the documentation for Indian, Schengen, Russian and Saudi visas as per staff requirement. Negotiating with suppliers for cost effective purchase of office and pantry supplies, simultaneously coordinating with the building engineer and various suppliers for any repair maintenance or any other requirements in the office. Keeping abreast of all office transactions; drafting reports for the General Manager; maintained up-to-date records and supervising internal disciplinary machinery.





De La Salle Lipa



Accounts Receivable

Office Management


Administration and Executive Secretarial Skills

Customer Service



Jun 2013 - Jul 2013


Course on Human Resource and Administration Skills