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Summary

Qais Ashna is professional with proven success in Financial Management. Qais has got vast experiences working in international environments and private sectors. Strong research ability and highly developed supervisory skills, proficient in working with a diverse cultural and security client base. Exemplary communication abilities verbal, written and new media. High attention to detail and efficient in fast pace, deadline oriented environments, sound knowledge on UN and International, solid skills with competency in software applications and ability to work as part of a team as well as independently.

Objective

To contribute to an enterprise in which my:

  • Strong interpersonal strengths are utilized for the benefit of projects and the bottom line
  • Extensive cross cultural experience and ability to connect with foreign cultures at all levels is exploited
  • Enjoyment of and ability to thrive in remote areas, or in a solitary appointment, contributes to the competitive edge
  • Capacity to assess and live with high risk is used to full advantage
  • Experience in team building contributes to the overall effort
  • Strong analytical, research, and written and spoken word skills contribute to the bottom line
  • Willingness to learn and try new things expands my own experience portfolio

Education

ACCA

American University of Afghanistan
Apr 2013Present

-FIA-FA1 (Recording Financial Transactions) -FIA-MA1 (Management Information) -FIA-FA2 (Maintaining Financial Records) -FIA-MA2(Maintaining Costs & Finance) -ACCA-F1 (Accounting in Business) -ACCA-F2 (Management Accounting) - ACCA-F3 (Financial Accounting) ACCA F6 Taxation & CMA (Certified Management Accounting) in progress...

Bacheloar in Business Administration

RANA
Mar 2012Apr 2016

Thesis completion in progress...

Skills

Risk Taking

Qais has a very high risk threshold. He relishes the opportunity to undertake activities which have few metrics or precedents and is comfortable working in areas not initially familiar to him. That has been beneficial to and very evident in the work he has undertaken with ISAF and with CTG. While at ISAF have traveled to most of the Afghanistan provinces to contribute in ISAF & Collation mission.

IT
competent in operating office package. competent in software & hardware. competent with Database.
Reporting
Excellent corresponding & communication. Strong in English command both in written and verbal. Very familiarised with UN working system and was directly responsible for over all tasks requested by UN Program Managers and responsive for all nitty gritty issues floating around while working as CTG representative for UN from 2009 - 2013.
Finance & Accounts
Excellent in Management & Financial Accounts. Competent in payroll management, budgeting, forecasting, standard costing, taxation, performance measurement, Inventory management and auditing in accordance with the IAS, US GAAP and IFRS.  
Project Management

Qais is competent in Scope, Time, Cost, Quality, Human Resource, Communication, Risk, Procurement and Integration Management. He's got the aforementioned skills to to define activities in respect with time, and cost estimation,  cost budgeting and cost control respectively. Moreover he's applying Quality Management as one of the most important process in the life cycle of a project to determine the project is on track.

Work History

Account Manager

CTG Global
March 2009July 2014

STAFF MOBILIZATION: Assist in the recruitment of qualified Afghan staff on behalf of UN/IOM, UNHABITAT, UNOPS & UN-WFP through launching vacancy announcements, collect and pre select CVs, short list, coordinate interviews, process offer letters and contracts as advised by UN Program Managers & Officers and in close coordination with the CTG Portfolio Manager.


STRATEGIC AIM/ KEY DELIVERABLE: timely recruitment of staff as advised by UN program Management.

INDICATOR: complete contracts and related documents within 2 weeks after release of an offer.


VERIFICATION: Regular review by the CTG Program Manager.
PERSONNEL PORTFOLIO MANAGEMENT: Organize and regularly update electronic personnel files, maintain staff records, and provide such up-to-date Documentation to CTG and UN programs staff as required.

STRATEGIC AIM/ KEY DELIVERABLE: Improved organization of contract documents.


INDICATOR: Update and complete (electronic) personnel files reflecting agreed labeling.


VERIFICATION: Review of filing cabinet and electronic filing system, Weekly updated contract overview received by CTG Portfolio Manager.

PAYROLL MANAGEMENT: Process routine personnel forms such as time sheets, leave requests, expense claim forms, and ensure the timely submission of complete documentation to CTG Portfolio and Finance Managers. Collect copies of all CTG invoices paid by UN’s Finance  Department.

STRATEGIC AIM/ KEY DELIVERABLE: enabling CTG’s Finance Team to process salary payments on time.

INDICATOR: Availability of complete payroll documents and updated payroll by 26th of each month.
VERIFICATION: Monthly review.
COMMUNICATION: Coordinate and act as a focal point for issues relate to human resources management. Coordinate the provision of all administrative, personnel and financial support required by UN and CTG, assist in developing a new CTG human resources management manual.

Finance Associate

CTG Global
Mar 2008Feb 2009

- Preparing payroll on the bases of received time sheet/ attendance sheet, leave request form and any
other supporting documents as relevant.
- Considering the annual and sick leave/ clauses while preparing the payroll in reference to the staff
contract clause should it be paid
- With consideration of any clauses of contract like unexpected office closure that causes their salaries
reduced while calculating on the bases of
their attendance sheet.
- Updating the relevant ledgers, journals, cash book and petty cash book as per guidance and instruction
with finance and/ accounts officer and
managers.
- Once the payroll gets approved by the client then invoices will be followed and issued for approval.
- Ensure administrative activities including records, procedures and filing system to be maintained in
accordance with CTG Global rules and regulations.
- Ensure timely provision of logistical supplies and services, and keeping proper records.

Field Security Assistant

UN-WFP
March 2017June 2018

Under the general supervision of the Security Officer, the Security Assistant will perform the following duties:

  1. Review countrywide security situation on a daily basis through local media and other sources and advise/brief the supervisor/Field Security Officer (FSO) on trends/situation that could affect WFP operations on a short/medium-terms basis.
  2.  Ensure full information received and/or provided when starting/finishing daily period of duty;
  3. Act as the direct focal point for security guards and supervisors in area assigned; support security guard supervisor in solving problems, report daily to supervisor/FSO on status;
  4. Support the supervisor/FSO in investigations, incident reports and security assessment countrywide or individually as requested;
  5.  Liaise with local security authorities; Conduct field trips to support sub-offices or staff in the field at short notice whenever requested by FSO/management;
  6. Be on call 24 hours a day seven days a week to support supervisor/FSO/staff if required;
  7.  Support supervisor/FSO in other security related matters as requested;
  8.  Liaise and coordinate with the local government security organizations and other appropriate national authorities on all matters relating to the security of WFP staff members and their eligible dependents and property; regularly updating the security focal point at Headquarters/Regional Security Adviser on security developments;
  9.  Maintain the Security Plan up-to-date, including updating lists of staff, and eligible family members; ensuring that fire safety arrangements are implemented; ensuring that plans for fire/building evacuation, relocation/evacuation to a safe haven are current and implemented;
  10.  Maintain Minimum Operational Security Standards (MOSS) for equipment; assist in developing and implementing MOSS and ensuring that all WFP offices are compliant;
  11.  Assess the security situation at the duty station, including assessing threats related to the WFP staff safety, and prepare security reports; report all cases where staff members and/or their eligible family members have been victims of conventional crimes; coordinate 24 hour response to all security related incidents involving WFP staff and eligible dependents;
  12.  Conduct security evaluations and providing advice on security measures for the residences of WFP staff and WFP offices;
  13.  Organize training courses on security issues/awareness and preparedness for staff members and their eligible family members as appropriate;
  14.  Brief newly arrived WFP staff members;
  15.  Ensure that the appropriate level of confidentiality is maintained with regard to security matters;
  16.  Evaluate, develop, recommend procedures. Participates in discussions on new/revised procedures and practices; interprets and assesses the impact of changes and makes recommendations on follow up actions;
  17.  Perform other related duties as required. Results Expected: Well organized, reports and/or records, put together independently with only general guidance. Well organized work with accurate information and databases; efficiently supervised team of support staff or work unit. Critical Success Factors: Sound judgment; ability to extract, interpret, analyze and format data and to resolve operational problems. Ability to work with minimum of supervision; to supervise and train support staff; and to work effectively with people of different national and cultural backgrounds. Ability to work with accuracy under time constraints and pressure; to deal patiently and tactfully with staff members and others and to have a high sense of confidentiality, initiative and good judgment.                       

Security Convoy Leader

CTG-WFP
Jun 2015March 2017

WFP is looking to recruit for the role of Convoy liaison to manage the escort and convoy movement of all WFP commercial movements. The incumbent will be working under overall supervision of Head of Logistics and director.

supervision of Deputy Head of Logistics.

The Convoy Liaison Officer will be based in Kabul WFP Warehouse and will have to travel to provinces. He will be responsible for all convoy movements to field. He will also be responsible for coordination with WFP Logistics, WFP Warehouse, WFP Fleet In-charge, CTG Operations, and MOl. The Convoy Liaison Officer will also establish strong links with Afghan local authorities (ANP/APPF) as well as with WFP provincial offices.

The Convoy Liaison Officer should have the skills to coordinate and manage the convoy departure time with MOl security escorts and make sure all the trucks are loaded and ready for departure. The person will make sure that drivers/convoy leaders are briefed about the forthcoming mission. The person shall follow the mission from start to finish, inform WFP immediately and address issues proactively.     

References