STAFF MOBILIZATION: Assist in the recruitment of qualified Afghan staff on behalf of UN/IOM, UNHABITAT, UNOPS & UN-WFP through launching vacancy announcements, collect and pre select CVs, short list, coordinate interviews, process offer letters and contracts as advised by UN Program Managers & Officers and in close coordination with the CTG Portfolio Manager.
STRATEGIC AIM/ KEY DELIVERABLE: timely recruitment of staff as advised by UN program Management.
INDICATOR: complete contracts and related documents within 2 weeks after release of an offer.
VERIFICATION: Regular review by the CTG Program Manager.
PERSONNEL PORTFOLIO MANAGEMENT: Organize and regularly update electronic personnel files, maintain staff records, and provide such up-to-date Documentation to CTG and UN programs staff as required.
STRATEGIC AIM/ KEY DELIVERABLE: Improved organization of contract documents.
INDICATOR: Update and complete (electronic) personnel files reflecting agreed labeling.
VERIFICATION: Review of filing cabinet and electronic filing system, Weekly updated contract overview received by CTG Portfolio Manager.
PAYROLL MANAGEMENT: Process routine personnel forms such as time sheets, leave requests, expense claim forms, and ensure the timely submission of complete documentation to CTG Portfolio and Finance Managers. Collect copies of all CTG invoices paid by UN’s Finance Department.
STRATEGIC AIM/ KEY DELIVERABLE: enabling CTG’s Finance Team to process salary payments on time.
INDICATOR: Availability of complete payroll documents and updated payroll by 26th of each month.
VERIFICATION: Monthly review.
COMMUNICATION: Coordinate and act as a focal point for issues relate to human resources management. Coordinate the provision of all administrative, personnel and financial support required by UN and CTG, assist in developing a new CTG human resources management manual.