Writing in thriller genre, reading in romantic genre and listening to jazz, D&B and 80's music. I also enjoy comedy and love watching movies.
Looking for an entry-level management position where I can both expand my knowledge and contribute my vast experience to make it a truly successful venture.
I love taking a lead role in the execution of administrative projects and contributing my expertise and knowledge to companies and staff in order to increase productivity. I'm actively seeking a rewarding Office Management or Executive Assistant position in a positive working environment. I have over 14 years of professional experience working in the Entertainment, Real Estate, Finance/Securities and Digital Media Production industries working in several capacities including with C-Level Management. I am confident I can provide excellent administrative support and look forward to working with a great group of people.
- Microsoft Office - Word, Excel, Outlook, PowerPoint
- Windows Vista, Windows 7, XP
- MAC proficient
- Adobe Acrobat - Professional
- Sales and Account Management
- Event Planning
- Booth Operations
- Moderator for Panel Discussions
- Host / Production Assistant
- Bi-lingual in Spanish (read, write, speak)
- Soundtrack, ProTools & other multi-media editing and production software
- Music Production
- Marketing and Promotions
- 8k+ 10-key
- Quickbooks, Accounting, Payroll
- Desktop Publishing
- Document Scanning/Indexing
- Salesforce Automation
- Social Media Networking - Facebook, Myspace
- Skype, Blogs, Article Writing
- Underwriting (Insurance and Mortgage)
Mar 2008 - Present
Assist R.E. Brokers with Open Houses, MLS Listings, Appraisal Research and loan packaging. I also assist additional clients with PowerPoint Presentations, Website Content Development, Public Speaking, Dictation, Data Entry, Ghostwriting, Copywriting, and other administrative functions. I also specialize in office organization, Mass Mail Merges, Event Planning, Book Reviews, Personal Assistant and Notarial Services.
Sep 2010 - Sep 2011
Managed Broker/Dealer's all incoming advisor and employee hires with background checks, licensing registration and HR set-up as well as employee terminations. I worked with FINRA/WebCRD on a daily basis and Granite database systems. I also managed the department's electronic document filing, maintained spreadsheets and provided incoming calls customer service in a high volume environment. I also trained new hires and supported other departments as needed.
Jan 2010 - Jun 2010
Organized and marketed nationwide college fairs/expos and outreach programs. I marketed to schools nationwide via telephone, email and mailings, inbound calls and potential open scholarship candidates and families. I also managed seminar scheduling, subjects and worked closely with design and other event planners and PR.
May 2008 - Nov 2008
Administrative Assistant/Office Manager
National Securities Corporation
I managed executives and individual licensing for 100+ nationwide advisors of boutique wealth management and securities firm. I also secured business (State-Level) corporate licensing for annuity/securities firm in 3 months. I verified accuracy of submissions on client account packages for final submission, cold-called and set appointments and managed several databases.
Sep 2007 - Feb 2008
Genesis Group, Inc./Exo Entertainment
I assisted CEO with film finance agreements, investor contracts, film production set-up and presentations as well as with residential loan sales paperwork. I created theme-styled promotions, wrote/designed business profile packages including strategic advertising campaigns. I was liaison between company, P.R., investors and attorneys for high-profile clientele.
Aug 2003 - Jul 2007
Executive Secretary/Appraisal Asst II
Fremont Investment and Loan
As Executive Secretary, I managed heavy domestic, private jet and international travel, off-site meeting management, conference and reporting coordination, FDIC and Board Member presentations for 5 C-Level executives including EVP, CAO, Sr. VP Sales and Sr. VPs of Strategic Planning. I also oversaw Purchasing Department and Regional Sales Reporting. Other duties included appraisal reviews, information analysis and research and improvised procedures for company-wide electronic file delivery and management, coordinated FTP transfers. I assisted VP, Secondary Marketing with coordination of securities trades and pool bidding, worked with Wall Street Investment firms, off-site conference and event planning. In addition, I recruited, trained and supervised administrative personnel and support staff as well as oversaw main office building facility.
Aug 1994 - Oct 2002
Sr. Sales Assistant to Director & Trainer
As Sr. Sales Assistant to Director of Large Group Sales, I was primary contact between insurer and A-Broker firms and client’s HR department. I assisted in Sales, Underwriting, sales presentations and proposals as well as assisted in benefit enrollment meetings. I maintained $60 million dollar book of business, 90% renewal retention rate and provided excellent customer service. As Trainer, I configured series of technical instructions guidebook and workflow procedures for training new hires and current employees for statewide offices increasing productivity by 50%.
Feb 2005 - Sep 2007
Rancho Santiago Canyon College
Residential Real Estate Courses: Principles, Property Management and CA Real Estate Law