Vanessa Romo

Vanessa Romo

Interest

Writing in thriller genre, reading in romantic genre and listening to jazz, D&B and 80's music. I also enjoy comedy and love watching movies.

Objective

Looking for an entry-level management position where I can both expand my knowledge and contribute my vast experience to make it a truly successful venture. 

Summary

I love taking a lead role in the execution of administrative projects and contributing my expertise and knowledge to companies and staff in order to increase productivity. I'm actively seeking a rewarding Office Management or Executive Assistant position in a positive working environment. I have over 14 years of professional experience working in the Entertainment, Real Estate, Finance/Securities and Digital Media Production industries working in several capacities including with C-Level Management. I am confident I can provide excellent administrative support and look forward to working with a great group of people.

Skills & Strengths

  • Microsoft Office - Word, Excel, Outlook, PowerPoint
  • Windows Vista, Windows 7, XP
  • MAC proficient
  • Adobe Acrobat - Professional
  • Sales and Account Management
  • Event Planning
  • Booth Operations
  • Moderator for Panel Discussions
  • Host / Production Assistant
  • Bi-lingual in Spanish (read, write, speak)
  • Soundtrack, ProTools & other multi-media editing and production software
  • Music Production
  • Marketing and Promotions
  • Copywriting
  • Scriptwriting
  • 62wpm
  • 8k+ 10-key
  • Quickbooks, Accounting, Payroll
  • Desktop Publishing
  • Document Scanning/Indexing
  • Salesforce Automation
  • Social Media Networking - Facebook, Myspace
  • Skype, Blogs, Article Writing
  • Underwriting (Insurance and Mortgage)

Work History

Work History
Mar 2008 - Present

Virtual Assistant

5StarVA.com

Assist R.E. Brokers with Open Houses, MLS Listings, Appraisal Research and loan packaging. I also assist additional clients with PowerPoint Presentations, Website Content Development, Public Speaking, Dictation, Data Entry, Ghostwriting, Copywriting, and other administrative functions. I also specialize in office organization, Mass Mail Merges, Event Planning, Book Reviews, Personal Assistant and Notarial Services.

Sep 2010 - Sep 2011

Licensing Coordinator

NPC

Managed Broker/Dealer's all incoming advisor and employee hires with background checks, licensing registration and HR set-up as well as employee terminations. I worked with FINRA/WebCRD on a daily basis and Granite database systems. I also managed the department's electronic document filing, maintained spreadsheets and provided incoming calls customer service in a high volume environment. I also trained new hires and supported other departments as needed.

Jan 2010 - Jun 2010

Marketing Coordinator

National College Resource Foundation

Organized and marketed nationwide college fairs/expos and outreach programs. I marketed to schools nationwide via telephone, email and mailings, inbound calls and potential open scholarship candidates and families. I also managed seminar scheduling, subjects and worked closely with design and other event planners and PR.

May 2008 - Nov 2008

Administrative Assistant/Office Manager

National Securities Corporation

I managed executives and individual licensing for 100+ nationwide advisors of boutique wealth management and securities firm. I also secured business (State-Level) corporate licensing for annuity/securities firm in 3 months. I verified accuracy of submissions on client account packages for final submission, cold-called and set appointments and managed several databases.

Sep 2007 - Feb 2008

Executive Assistant

Genesis Group, Inc./Exo Entertainment

I assisted CEO with film finance agreements, investor contracts, film production set-up and presentations as well as with residential loan sales paperwork. I created theme-styled promotions, wrote/designed business profile packages including strategic advertising campaigns. I was liaison between company, P.R., investors and attorneys for high-profile clientele.

Aug 2003 - Jul 2007

Executive Secretary/Appraisal Asst II

Fremont Investment and Loan

As Executive Secretary, I managed heavy domestic, private jet and international travel, off-site meeting management, conference and reporting coordination, FDIC and Board Member presentations for 5 C-Level executives including EVP, CAO, Sr. VP Sales and Sr. VPs of Strategic Planning. I also oversaw Purchasing Department and Regional Sales Reporting. Other duties included appraisal reviews, information analysis and research and improvised procedures for company-wide electronic file delivery and management, coordinated FTP transfers. I assisted VP, Secondary Marketing with coordination of securities trades and pool bidding, worked with Wall Street Investment firms, off-site conference and event planning. In addition, I recruited, trained and supervised administrative personnel and support staff as well as oversaw main office building facility.

Aug 1994 - Oct 2002

Sr. Sales Assistant to Director & Trainer

Blue Cross of California - Large Group Sales

As Sr. Sales Assistant to Director of Large Group Sales, I was primary contact between insurer and A-Broker firms and client’s HR department. I assisted in Sales, Underwriting, sales presentations and proposals as well as assisted in benefit enrollment meetings. I maintained $60 million dollar book of business, 90% renewal retention rate and provided excellent customer service. As Trainer, I configured series of technical instructions guidebook and workflow procedures for training new hires and current employees for statewide offices increasing productivity by 50%.

Education

Education
Feb 2005 - Sep 2007

Rancho Santiago Canyon College

Residential Real Estate Courses:  Principles, Property Management and CA Real Estate Law

Sep 1999 - Sep 2001

2 Yr. Digital Music Production & Multi-Media

Santa Ana College
Sep 1999 - Sep 2001

A.A. Liberal Arts

Santa Ana College

Skills

Skills

Moderator for Discussion Panels

Booth Manager

Booth operations and volunteer work for local radio station and college expo.

Event Planner

Event Planner from small to large scale, coast to coast.

Certifications

Certifications
May 2003 - Dec 2013

California Notary Public

NNA - National Notary Association
Oct 1999 - Jan 1999

Board Member

Musician's Alliance