Karen Spann

Work History

Work History
Mar 2007 - Present

Specialist

UPS

Sept 2010 - CurrentExcise Tax Specialist Responsible for generating and analyzing vehicle and fuel reports to ensure is in compliance with state and federal fuel tax requirements. Summarizes fuel data and provides clarification and recommendations for gathering detailed information. Maintain tax files to monitor retention and removal timelines. Report to the Fleet Licensing/Excise Tax Supervisor. Meets with the Fleet Licensing/Excise Tax Supervisor to identify and understand audit documentation requirements. Generates vehicle activity reports to retrieve detailed mileage and timecard information. Works with the Automotive Reporting group to identify criteria for generating specific vehicle activity queries. Reviews compiled audit documentation with the Fleet Licensing/Excise Tax Supervisor to ensure accurate information. Receive district International Fuel Tax Agreement (IFTA) summaries to verify fuel calculations. Compare corporate fuel summary reports with individual district IFTA summaries to identify discrepancies in fuel utilization activity. Contact district representatives to resolve discrepancies and clarify fuel activity adjustments. Summarize fuel activity information to prepare and file tax returns. Review record retention guidelines to verify retention and removal requirements and ensure compliance. Scan the retained records list to identify files eligible for the removal process. Work with fuel compliance management to confirm files are ready for the removal process. Manage the tax library to renew industry publication subscriptions and ensure reference materials are current. Apply general accounting theory, principles, and practices as determined by regulatory authorities. Accesses appropriate databases, writes information queries, and produces customized reports. Interprets and clarifies data, as necessary, using Excel, Word and Access. Combine and integrates information in order to make sound conclusions, recommendations, or decisions.

June 2007 – Sept 2010Administrative Assistant General office duties. Assist in all Vendor Management Department duties. Maintain and help organize filing of daily work, vendor and employee electronic payment information and vendor W-9 forms. Assist with Vendor Management letter updates and wording. Perform audit reports of co-workers daily and weekly work. Correct and verify coworker keyed information for accuracy and errors. Help Department Controller and Supervisor with daily duties and vendor management special projects. Help manage communication between, Supervisor, Coworkers and UPS vendors. Current GO-TO person for ongoing special projects updates for TSP Switzerland and NETPAY/MATCHTPAY. Verify and enter vendor information into UPS Oracle system for payments accurately and rapidly. Request vendor information through fax, email and mail from UPSers, UPS vendors and vendor contacts. Retrieve daily assignments from UPS Help Desk. Assist UPS Vendors and coworkers with vendor information problem solving. Currently participating in the FSC’s workplace committee to improve working environment for coworkers and myself. Also helps Work Place committee organize meeting and projects. Use Word, Excel, PowerPoint, Access, Oracle Supplier Maintenance and Payment system, Web Sir, Entra Standard, Entra Professional, UPS Help Desk, Adobe, Outlook, UPS internal email, Internet, and UPS Activities websites, for daily assignments. Maintain a polished telephone etiquette with UPSers, UPS customer and UPS vendors

March 2006 – June 2007

Temporary Administrative Assistant General office duties. Perform daily and weekly audit reports of co-workers daily and weekly work. Correct and verify coworker keyed information. Assist Team Lead and Manager with daily duties. Retrieve daily assignments from UPS Help Desk. Assist UPS Vendor and coworkers with vendor information problems. Use Word, Excel, Oracle Supplier Maintenance

Education

Education
Jun 2008 - Present

Bachelor of Business Admin

Georgia State University