Phyllis Clayton

Phyllis Clayton

Summary

Highly accomplished Executive Manager with experience in strategic planning, technology development, and operations management. Results oriented, decisive leader with proven success in strategic planning and problem solving.Tendency to thrive in fast paced environments while remaining pragmatic and focused.

Work History

Work History
Nov 2005 - Present

Asset Manager

GA Department of Labor

·Ensure newly acquired physical assets are identified and processed accurately and timely.

·Establish and publish physical asset guidelines, processes, and procedures for adherence by all GDOL employees.

·Provide training to GDOL employees to ensure adherence to established asset processes and procedures.

·Develop and publish procedures to ensure compliance of all federal, state, and GDOL regulations relating to records 

        management, property management, fleet management, and security destruction.

·Conduct cyclic and annual inventory counts.

·Reduced warehouse closing for quarterly inventory from 3 days to 1 day.

·Coordinate activities with Finance to ensure assets are appropriately and accurately depreciated.

·Manage the physical asset audit and inventory/reconciliation process.

·Manage a warehousing budget of $489,000+.

·Manage and maintain an accurate 40,000,000+ inventory of GDOL personal property.

·Achieved a $0 variance for fiscal year 2009 property reconciliation.

·Manage and maintain a consistent 100% accurate 165,000+ inventory of GDOL supply products.

·Manage and maintain an accurate accounting of GDOL vehicle fleet (114).

·Developed a website for Asset Management section.

·Developed survey cards for the 4 areas within Asset Management.

·Developed Standard Operating Procedures for the various task within Asset Management section.

·Attend conferences, seminars, and training classes to maintain knowledge of current trends and developments.

·Responsible for the use for 2 GDOL Purchasing Cards.

·Manage the disposal program for GDOL surplus personal property.

·Schedule and conduct classes, seminars, conferences and other informative gatherings.

·Manage an Asset Management staff of eight.

Dec 2001 - Nov 2005

Operations Manager

GA Department of Administrative Services

·Administrative support for three distribution centers with sales of 4+million yearly.

·Managed the disposal program for surplus personal property for the entire state of Georgia.

·Managed state’s Bulk Paper business with 2.5 million in sales annually.

·Established budgets for 8 program areas totaling 7+ million dollars.

·Administrative oversight of DOAS Purchasing Card use for 4 program areas.

·Scheduled and conducted classes, seminars, conferences and other informative gatherings.

·Developed and published procedures to ensure compliance of all federal and state regulations.

·Member of Expanded Management Team, Focus Group, and Strategic Ownership Team.

·Managed an administrative staff of nine.

Apr 2001 - Dec 2001

Interim Assistant Director

GA Department of Administrative Services

·Responsible for Surplus & Supply section of DOAS.

·Direct report for three distribution center mangers.

·Managed the disposal program for surplus personal property for the entire state of Georgia.

·Managed state’s Bulk Paper business with 2.5 million in sales annually.

·Established budgets for 8 program areas totaling 7+ million dollars.

·Responsible for DOAS Purchasing Card use for 4 program areas.

·Scheduled and conducted classes, seminars, conferences and other informative gatherings.

·Developed and published procedures to ensure compliance of all federal and state regulations.

·Member of Expanded Management Team, Focus Group, and Strategic Ownership Team.

·Managed an administrative staff of eight.

Apr 2000 - Apr 2001

Distribution Center Mgr II, Supply

GA Department of Administrative Services
Jun 1998 - Jul 1999

Distribution Center Mgr II, Surplus

GA Department of Administrative Services
Nov 1997 - Jun 1998

Office Manager

GA Department of Administrative Services
Jul 1996 - Nov 1997

Eligibility Specialist

GA Department of Administrative Services
Jan 1995 - Jul 1996

Secretary/Typist

GA Department of Administrative Services

Education

Education

USMC Administrative School

East Carolina University

GA State University
Aug 2008 - Sep 2009

Executive MBA

Kennesaw State University

2 semisters remaining

Jan 2004 - Dec 2008

BSBA

Shorter University

Skills

Skills

Microsoft Office Suite

Certifications

Certifications

• Certified Professional Property Specialist (CPPS)

National Property Manangement Association
2014

• Certified Professional Property Manager (CPPM)

National Property Manangement Association
2013

• Certified Professional Property Administrator (CPPA)

National Property Manangement Association