Nicole Hutton - Executive Office Coordinator, Population Action International

Work experience

Sep 2010 - Present

Executive Office Coordinator

Population Action International

∙ Oversee Population Action International’s 18 member Board of Directors and 4 Board Committees: arrange speakers, draft board book for each semi-annual meeting, facilitate conference calls, set agendas, select and confirm logistics, research potential new members, disseminate materials, and record minutes for semi-annual meetings

∙ Lead Senior Management and Finance Team: Set agendas, schedule, and facilitate meetings, record minutes and oversee follow-up and implementation of decisions

∙ Implement the Organizational Effectiveness Project as it relates to strategic or annual planning, monitoring and evaluation

∙ Administer the Climate Initiative’s Small-grants Program: offer networking opportunities, obtain project updates, complete international conference registration, and provide technical assistance for 5 civil society organizations in Ethiopia, Kenya, Malawi, and Nepal. Manage all finances related to the $100,000 awarded to small-grantees; develop goals for sub-grants in the next Climate Initiative grant proposal

∙ Track expenditure of the $150,000 Climate Initiative Film project

∙ Manage entire $150,000 non-salary budget for the Executive Office

∙ Hire, supervise and evaluate one Executive Office intern to facilitate the 2012 and 2013 work plan

Aug 2010 - Present

Writing Lab Consultant

American University

∙ Develop written language skills and offer writing strategies to non-native English speakers and students with learning disabilities enrolled in undergraduate and graduate study through 1 hour individual appointments; have coached approximately 300 students ∙Co-Teach two, two-hour workshops each year regarding expectations for graduate level writing, including dissertation strategy, formatting, literature reviews, citation styles, and source evaluation

Jun 2010 - Aug 2010

Faculty Advisor

Envision EMI

∙ Facilitated leadership classes for three, two-week sessions of high-school and one session of elementary school groups; sessions contained between 15 and 25 scholars and each focused on the fields of medicine, architecture, and crime scene investigation, provided academic guidance for each program of study, and chaperoned site visits as a member of a faculty team

∙ Monitored residence halls during the course of conferences for high-school scholars

Aug 2006 - May 2008

Writing Center Consultant

Rollins College

∙ Utilized English as a Second Language (ESL) certification to develop the writing skills and academic competence of undergraduate and graduate students through one on one appointments and classroom presentations in College Writing courses

∙ Met with College Writing instructors each semester and conveyed top challenges and viable assignment approaches to the Writing Center staff

Education

Aug 2008 - May 2010

M.A. International Relations

American University

Jan 2009 - Dec 2009

M.A. Natural Resources and Sustainable Development

Universidad para la Paz

Aug 2005 - Aug 2008

B.A. Political Science and Environmental Studies

Rollins College

Skills

Mediation

20 hour certificate from American University Conflict Resolution Center.

Renewable Energy Instalation

Completed a series of workshops at American University illuminating applications of renewable energy (wind turbines, photovoltaics, and bio-fuel) to urban planning. I continue to work with the implementation potential of renewable energy technology through collaboration with in country partners of the Climate Initiative at PAI.

Fundraising

Certificate in Sustainable Development Fundraising received upon completion of a workshop including grant writing and contract analysis for projects associated with international development and resource conservation from the University for Peace. I currently apply my fundraising training in preparing fundraising reports, project updates, and strategic plans in close collaboration with the Finance and Development departments for the Board of Directors at PAI through my role in the Executive office.

Spanish Language

I have studied Spanish Language from elementary through graduate school. Further, I completed study abroad programs in Chile and Costa Rica for over a year. I continue to use these skills in writing consultations with non-native speakers at American University.

Masters Level 3 CRLA Certification

Awarded by the College Reading and Learning Association for training and experience in writing consultation

Geographical Information Systems

GIS certification from the University of South Florida at the intermediate level indicates completion of work with ArcGIS, ArcCatalog, ArcMap, and ArcToolbox to query databases, perform spatial analysis, and process data concerned with site suitability and damage assessment – including GPS. I continue to use GIS as a tool to support the Climate Initiative Sub-grantees by providing country level maps, some of which are in 3D, of natural hazards and population trends for advocacy manuals that they produce in country.

Microsoft Office Suite

I have worked with Excel, PowerPoint, and Word throughout my higher education. I applied these applications to analyzing international environmental security assessment frameworks and fieldwork in disaster risk assessments in Costa Rica with instruction from FESS and the regional Red Cross. As a Writing Lab counselor, I update and present a PowerPoint for graduate level seminars regarding writing strategies each semester. I continue to use Excel as a component of financial management as Executive Office Coordinator to budget for the Executive Office department and Climate Initiative Film and Sub-grants activities. Additionally, I type, send, and mail merge documents for the President & CEO of PAI and assist in student editing or Word documents at the Writing Lab.

Summary

Nicole S. Hutton maintains two fast-paced positions: one as an office coordinator at a nonprofit dedicated to addressing reproductive health discrepancies internationally and the other as a counselor at a university writing lab. These positions allow her to interact with many different individuals, open doors to resources and educational support, and inspire an interest in visionary solutions to existing problems. Nicole can plan an event, supervise a variety of programs and manage administrative tasks all while meeting deadlines and staying under budget. What’s more, she can write in any medium – from tweets to research summaries – with flair. She makes administrative tasks operate smoothly in the background and provides insightful communication strategies for interdepartmental pieces of work.

With her experience in office management and interaction with grant implementers, Nicole seeks challenging future opportunities to expand from budget management into fundraising and involvement in program management. She strives to have an impact on emerging leaders through advisory roles and hopes to continue broadening her understanding of the dialogue of development between international scholars and in country implementation partners. Through interaction with academia and NGO’s, Nicole continues to look for ways to bridge the gap between research and policy implementation.

Leadership Experience

Florida Aquarium Tampa, FloridaMay 2009 - August 2009

Education Training Development Intern

∙ Conducted daily tours of three to six guests for dive programs, interpreted exhibits for groups of 10-50 guests, and developed four training manuals for volunteers to use when interacting with guests at activity centers encompassing animal and habitat facts from exhibit interpretation topics, touch tanks, and gallery walks

∙ Organized logistics for 2 birthday parties and 1 summer camp

∙ Monitored animal treatment at 1 outreach event at an elementary age summer camp

∙ Maintained habitats and provided nutrition for reptile, ray, bird, and small shark for 10-15 outreach species weekly

Planet PartnershipTampa, FloridaMarch 2009 - May 2009

Program Development Intern

∙ Researched, prepared slideshows, wrote narrative summaries for and disseminated 2 environmentally conscious video seminars to local enterprises concerning impacts of mismanaged water resources and waste on the Florida Aquifer in relation to global warming

Samples of Work

References

Shari Pattillo

Shari Pattillo is my current Writing Lab Supervisor at American University, and is able to speak about my group presentation and interpersonal approach to conveying writing strategies for graduate and undergraduate students.