Nesa Amarlooi

Nesa Amarlooi

  • Washington DC
Work History
Work History
Nov 2012 - Present
Executive Assistant
Business Roundtable
  • Provide support for Vice President of the Education and Workforce Committee and Corporate Governance Committees
  • Plan and schedule meetings and conference calls, develop and provide Vice Presidents with background materials in advance of all appointments
  • Where necessary, attend meetings, register attendance, take minutes and coordinate meals, audio/visual needs and other meeting requirements including the compilation, reproduction and assembling and distribution of materials and presentations
  • Arrange corporate travel and meetings by developing itineraries and agendas; scheduling flights; booking other transportation; arranging lodging and meeting accommodations
  • Prepare and monitor Vice President schedules for upcoming deadlines and provide necessary details and handle certain tasks when they are unavailable
  • Review correspondence requiring the signature of the Vice Presidents for general format, style, content, grammar and possible sensitivity
  • Conduct research as needed
  • Maintain records through CRM
  • Create contracts for all vendors used by Education and Workforce and Corporate Governance Committees
  • Process monthly invoices for all vendors on each Committee
  • Arrange monthly Coordinating Committee calls
  • Track yearly budgets
  • Draft letters to members of Congress, the Administration, and other leadership
  • Create and analyze data reports
  • Maintain the digital filing and archiving system of the organization
  • Prepare monthly financial statements including American Express and reimbursement forms
  • Assist in the planning of each CEO Quarterly Meeting
Apr 2012 - Aug 2012
Temporary Contract - Assistant Director, Corporate Finance
Association for Advanced Life Underwriting
  • Coordinated all aspects of Issues Alliance program, including solicitation, marketing, tracking, communication and advocacy based relationship building activities
  • Researched information and developed sales strategies on new Issues Alliance contributors
  • Ensured that current and prospective contributor information was maintained through organization and decision making charts, business concentration, solicitation process and historic giving charts
  • Helped monitor all AALU issues to ensure appropriate communication to donors
  • Met weekly with other Issues Alliance team members to provide information, solicit input and track contributor priorities for each relevant issue
  • Assembled presentation materials, including benefits, marketing materials, year in review summaries, etc.
  • Helped coordinate and plan Issues Alliance fly-ins
  • Logged all efforts in SalesForce
  • Performed any addition tasks as needed
Dec 2011 - Apr 2012
Temporary Contract - Assistant Government Affairs Manager
Association for Advanced Life Underwriting
  • Provided general support to the Chief Financial Officer and Vice President of Operations
  • Maintained calendar for Senior Vice President of Legislative affairs, by scheduling all calls and meetings and making travel arrangements
  • Prepared for ad hoc calls and meetings appropriate
  • Assisted with logistics of board meetings and board member travel, including selection of venues, catering and other meeting requirements
  • Assisted with various administrative duties including budget tracking, accounting procedures, expense reports and time sheets
  • Took minutes of monthly conference calls and meetings
  • Created and maintained files adding current and retiring outdated material
  • Coded and processed incoming bills and invoices; compiled American Express for all staff and the Executive Committee
  • Managed and ordered all supply requests for the office
  • Maintained communications with vendors and periodically assess and improve contracts
  • Executed other responsibilities and special projects as needed

Oct 2009 - Jul 2011
Assistant to Executive Director
National Association of Postmasters of the United States
  • Handled all day-to-day administrative functions of office
  • Served as first point of contact responsible for answering main phone lines
  • Assisted in the development of new NAPUS website, kept content up-to-date and assisted with the development of blog, e-mail and Internet marketing projects
  • Used SalesForce to keep database up-to-date
  • Processed credit card and check payments for annual membership dues and annual conference and convention registrations
  • Created monthly letters, membership cards and information packets to be sent to all new and prospective members
  • Created official itinerary and schedules for National Leadership Conference and National Convention
  • Followed up on all outstanding payments owed to the association
  • Created yearly phone directory of all NAPUS chapters and national officers
  • Distributed monthly funds to all 50 states and Puerto Rico
  • Attended and assisted with various duties during each annual Leadership Conference and National Convention
  • Created general correspondence, reports, agendas, spreadsheets and other documents as needed
Education
Education
2005 - 2009
B.A. Psychology, English
George Mason University
Skills
Skills
Language: French
Language: Farsi
Web Development and coding
HTML
Microsoft Word, Exel, Powerpoint, Outlook, Adobe Photoshop
Computer Literacy