Leena Parwani

Leena Parwani

Summary

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Graduate with Bachelor of commerce, with over 6 years of experience (in Dubai) of providing professional support to Sr. Management and Human resource administration on variety of Positions such as Recruitment Coordinator, HR/ Payroll Executive PA to CFO subsequently Executive Assistant to CEO and Vice Chairman of Al Futtaim Group. I have proved my multitasking capability, I love fast paced work environment and carry proactive approach towards my job. Coming over from challenges and achieving the task gives me great satisfaction. Known as good rapport maker, I am confident professional personality with good sense of humor. My work history shows my continues progress and prove I “can do attitude”.

Work History

Work History
Nov 2010 - Present

Executive Assistant to CEO

Oman Insurance Company
Jul 2009 - Nov 2010

Executive Asst to CEO and VIce Chairman

Al Futtaim Private Co (Group)
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  • Ensuring the smooth run of extremely busy Executive Office
  • 'Own' the first level of support and filter calls, correspondence and administration so the CEO is able to function most efficiently and make sure CEO’s business affairs and initiative are running smoothly.
  • Manage Complex and ever-changing travel arrangements (processing visas, hotel bookings, overseas transportation, etc...)for Vice Chairman and CEO

·Manage complex diary with forward planning: demonstrated ability to juggle multiple high level tasks and priorities

  • Coordinate arrangements for variety of meetings – National/ International, internally/ Externally and liaising with external parties and principal partners such as Toyota Japan, Honda Japan, IKEA/ Marks & Spencer UK, Toys R Us, US as required. Assembling appropriate material,prepare agenda as required, to ensure the smooth running of these meetings
  • Coordinate arrangements for Corporate events such as Town Hall meetings, Conference, Board meetings, Lunch, dinner (Hosted byVice Chairman & CEO )
  • Follow Customer Centric guideline : Attend customers (internal and external) complains and make sure they are well attended, I strongly believe “ this is key to a successful organization”
  • Ad hoc assignments such as Collect information, web browsing etc, arrangement for personal and VIP guest and other general administration work.
Jan 2006 - May 2008

Executive Asst to CFO and Payroll Executive

Al Futtaim Private Co (Group)

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·Mange CFO’s travel and diary, meeting/ Conference/ Eventarrangement , Meeting Minutes redirect correspondence, Maintain high level of confidentiality, tactfully deal withall senior executive

·Full range of admin assistance to AIM( Al Futtaim Idea in Motion) Committee, with effective involvement in the AIM projects

·In charge of all payroll input for all the SSF companies (nearly 3000 employees), with compliance of AFG policies, responsible for smooth payroll run, attending all the payroll inquiries and directing to my subordinates (heading the team of 4 accountants)

·Initially was also responsible for ICM accounting for all DFC companies (9 companies)

·Maintain Dashboard to measure the performance of the SSF staff / Dashboard meeting minutes

Sep 2004 - Jan 2006

Recruitment Coordinator

Trading Enterprises -Honda (AL Futtaim Group)

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·Coordinating for the recruitment process: Dealing with Consultant/ agencies, collectingand screening of on basis of job description and position requirements, arrange assessment centre, release add in Local and Overseas News paper, overseas recruitment trip arrangement

·Maintain talent pool by keeping resume database, prepare monthly recruitment activity report

·Looking after joining process: Job Offer letter, relevant document collection from the candidate, Visa process, travel arrangement, Induction, payment to consultant upon employees joining

·Provide input for Temp staff salary mange petty cash.

Education

Education
Jun 1995 - May 1998

B'Commerce

MDS University

Skills

Skills

Lotus Notes

SAP

SAP HR and Finance Module

MS Office

Familiar with MS office tools: Word, Excel, Power point, Outlook Very good at Word and Excel