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Summary

Energetic and reliable admin Manager skilled at working with a divers group of people and has attended many development courses and  has letters of appreciation .Strong organization , communication , and relationship -building skills. Eager to bring strong administrative skills to a growing company in need of top-level support.

Work Experience 

e2010Present

Office Manager , Administration Manager

King Abdul Aziz Medical City
  • Main coordinator for USA ARMY .
  • Main coordinator for vanel USA company .
  • Manage schedules and deadlines.
  • Using a range of office software, including email, spreadsheets and databases.
  • Managing filing systems.
  • Developing and implementing new administrative systems, such as record management.
  • Recording department expenditure and managing the budget.
  • Organizing the department layout and maintaining supplies of stationery and equipment.
  • Maintaining the condition of the office and arranging for necessary repairs.
  • Organizing and chairing meetings with staff - in lower paid roles this may include typing the agenda and taking minutes, but senior managers usually have an administrative assistant to do this.
  • Overseeing the recruitment of new staff, sometimes including training and induction
  • Supporting regional HR Director with end -to -end recruitment process.
  • Ensuring adequate staff levels to cover for absences and peaks in workload, often by using temping agencies.
  • Carrying out staff appraisals, managing performance and disciplining staff.
  • Delegating work to staff and managing their workload and output.
  • Promoting staff development and training.
  • Implementing and promoting equality and diversity policy.
  • Writing reports for senior management and delivering presentations.
  • Responding to customer inquiries and complaints;
  • Reviewing and updating health and safety policies and ensuring they are observed.
  • Arranging regular testing for electrical equipment and safety devices.
  • Attending conferences and training.
  • Depending on the organisation, duties of the role may extend to the management of social media.
  • Meeting suppliers and tenders
  • Process visa applications visit visa, work visa, block visa, dependent visa Letter of Invitations business visit & work visit etc.
  • Arrange local transport, accommodation, visa etc as and when required.
  • Keep track and follow Saudi labor law throughout HR process.
  • Ensure all legal documentation are in place for proper operation of subcontractor . 

Dec 2009Apr 2010

Executive secretary

Saudi industrail Development Fund
  • Provide administrative and clerical support to departments or individuals.
  • Schedule meetings and arrange conference rooms.
  • Alert manager about cancelation or new meetings.
  • Manage travel and schedule.
  • Handle information requests.
  • Prepare correspondence and stuff mail into envelopes.
  • Arrange for outgoing mail and packages to be picked up.
  • Prepare statistical reports.
  • Manage spreadsheets.
  • Greet and receive visitor.
  • Prepare confidential and sensitive documents.
  • Coordinates office management activities.
  • Determine matters of top priority and handle accordingly.
  • Prepare agenda for meetings.
  • Takes and transcribes dictation.
  • Helps prepare office budget.
  • Plans events and volunteer activities.
  • Maintain office procedures.
  • Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records.
  • Operate office equipment, such as photocopy machine and scanner.
  • Coordinate committees and task forces.
  • Relay directives, instructions and assignment to executives.
  • Receive and relay telephone messages.
Feb 2009Sep 2009

Recruitment Coordinator

Excellent Solutions
  • Schedule interviews, handle travel arrangements and reference checks and personnel changes.
  • Maintain applicant database.
  • Provides overall administrative support to the employment/recruitment area, including maintaining, processing documentation and records.
  • Compile and prepares job information for advertising of open positions, online and in print

Skills

  • Speak and write both Arabic and English fluently 
  • Good Administrator skills 
  • Reliability
  • Adaptability
  • Good interpersonal skills
  • Organisational skills
  • Communication skills
  • Problem solving skills
  • Good know  of the labor Law
  • Government Relation Expert 

Education

20112015

Bachelor degree in Business Administration on 2015

King Faisal University
20072009

Diploma Executive Secretary on 2009

Institute of public Administration