Farook International Stationery LLC
Assist HR Manager, Assist General Manager, Assist in visa application/cancellation/renewal processes, Monitoring the daily attendance and absences, Creating an Itinerary for scheduled Meetings, Distribute current issues of documents, Retrieve controlled copies of obsolete files, Company Equipment Tracking(Laptops, mobile phones, and any other equipment as provided by the company), Provide administrative support to the management i.e handling schedules, appointments, travel itineraries etc. Deals with all Administrative & HR Department needs & employment issues for the company that include: d aily tracking of absent & present report, Updates over time, making LPO, payment requests, new salary account opening & cancellation, dealing with employee leaves i.e., emergency, sick, medical, yearly vacations etc., Managing all administrative activities that will facilitate an overall smooth running of the office. RESPONSIBILITIES Assist with preparation of presentations, quotes and all other documents for internal and external purposes. Handle and update employee database. Coordinate for flight and hotel bookings. Payment Follow-up. Preparation of reports. Preparation of payments for suppliers. Drafting of Business Letter, Follow up and correspond effectively with the client. Preparing LPOs, Quotations, Invoices, etc. and following up with the same. Updating and maintaining the leave and absence records of the employees. Organize and ensures office is tidy at all times. Coordinating with Housekeeping, Maintenance Department etc. Planning and scheduling meetings and appointments. Perform general clerical duties to include but not limited to: photocopying, mailing, and filing. Prepare Daily/weekly/monthly report. Responsible of office consumables. E.g. stationeries/pantry and cleaning items. Receives CVs of applicants and duly forward to HR manager. Assists managers in hiring procedures, screening of candidates and coordinates interviews. Managing air tickets of employees. Coordination with the bank for opening of salary accounts.