Monde Lynne Mutendango Tembo

  • Lusaka Lusaka

Project Team Assistant -APPSA Project 



1988 - 1994


Work History

Work History
Feb 2015 - Present

Project Team Assistant

Agriculture Productivity Program for Southern Africa (APPSA )Project -FUNDED BY THE WORLD BANK

 Project Team Assistant- Reviewing in conjunction with other Project Secretariat staff, reports arising from all Projects supported activities and compilation of periodic reports. Assisting the Project Coordinator and the Monitoring and Evaluation Specialist with all Project communication issues, including the preparation and dissemination of the Project Publications Newsletter, and maintenance of the Project Website Assisting the Monitoring and Evaluation Specialist to solicit inputs from implementation agencies into Project Work Plans and Budgets and Project Quarterly and Annual Reports; 2 Organizing, preparing and keeping records of proceedings of, and participating in Programme meetings, which include Project Steering Committee Meetings

Jul 2009 - Feb 2015


UNITED NATIONS DEVELOPMENT ENVIRONMENT FACILITY-SMALL GRANTS PROGRAMME: Programme Assistant- MAIN DUTIES Develop, maintain and update database for projects and programmes for monitoring and evaluation(creating vendor information in ATLAS, purchaseorders and Receipts) Ensure that there is high level adherence to protocol procedures and strategic compliance to deadlines Processing payments for goods/services and ensure that there is conformity of terms of reference with work plans and objectives for the programme Assisting National Coordinator in the design of project specific material such as work plans, concept notes pertaining to management Ensure that there is financial forecasting, budget tracking of expenditure to ensure financial management controls and integrity of the Programme within UNDPCO Ensure that there is smooth management of information flow by drafting correspondences, communications on programme activities and maintain the electronic database and inventory lists for all office equipment Maintain and keep register, control, evaluate and monitor status of the projects at formulation, implementation and operation stages. 3 Assist Program Manager in pre-screening and evaluation of project concepts and proposals Assist the supervisor in preparation of presentations, information notes and supporting material for meetings, missions and courtesy calls. Organize SGP advocacy events, workshops, National Steering Committee meetings Provide support on all administrative matters including travel plans, travel authorizations, monitoring of travel budgets and logistical support to all Programme meetings Attend meetings and execute daily administrative functions such as drafting minutes and speeches for official events, photocopying, faxing, scanning and filling documentation/financial transactions both electronically and manually Maintain the imp rest and petty cash for the Programme Preparing and maintaining grant disbursement table/calendar Act as a Liaison for the different stakeholders and maintain good working level contacts with NGOs, governmental institutions, donors and other stakeholders, and participate at events SGP information. Drafting progress reports and other reporting materials, semi annual reports
Dec 2008 - Jun 2009

Employee Relations Officer

Employee Relations Officer (Human Resource Department): MAIN DUTIES Compliance of HR recording and reporting systems with the NMC policy Provision of advice and information on any changes on rules and regulations Coordinate recruitment processes, development and posting announcements, Maintaining, updating staff personal accounts and leave records and Participate in employee recruitment. Organize interviews panels, schedules of interviews, coordinate employee orientation and follow up on renewal and expiry of employee working contracts and maintain employee daily attendance sheets. Act as central point of contact on human resource matters, counsel and advice employees on matters related to employment, career development, transfer separation, recruitment, employee benefits and/or retirement benefits. Ensure proper organizational structures are formulated and assist in the implementation of equal opportunity policies and procedure. Coordinate performance management systems and train new staff in H.R policies and processes human resource records and perform Job audits. Compile minutes of departmental meetings and provide support in advertisements for Job openings. Prepare the human resource weekly/monthly reports to be presented to management
Jun 2007 - Nov 2008

Assistant Accountant


Assistant Accountant: 4 MAIN DUTIES Preparing monthly financial reports and provided support with obligation of funds and making payment vouchers for suppliers and transporters in accordance to National Milling Corporation company policy and regulations using both manual and electronic systems. Keeping the cash book, bank cheque book as well as conducting Sales and Stock reconciliations Analyzing financial information and reporting variances, Maintaining and updating cheque registers and reconciling monthly financial reports and confirming all cheques paid out with respective banks Providing support for organizations day to day management and logistical operations. filling of all documentation and making sure payments are recorded Monthly reconciliation of payments, accruing/apportioning of costs systematically and Ensuring timely Submission of monthly TAX returns to ZRA

Apr 2006 - Jan 2007

Administrative Assistant

Administrative Assistant: MAIN DUTIES Assisted in preparation of Programme budget planning and kept up to date records of Accounts-Tracking of External Payment Authorizations (EPA's), updated income & expenditure register. Assisted the Programme coordinator in preparing Terms of Reference and coordinated all procurement processes Financial management such as reconciliation of cheque payments every month, cashing of office cheque, keeping the cash book, bank accounts and preparing and entering vouchers Maintained purchases book, project inventory list and ordered stationery. Kept up to date records of all programme meetings(Minutes), workshops and corresponded with member representatives for upcoming meetings. Maintained up to date lists of records and database of participants for various training programmes and making necessary travel arrangements and logistics Assisted in drafting contracts for resource persons and Assisted the NPC in preparing the work plan and budgets for the programme Maintained an in-office calendar for Programme Advisory Committee(PAC) meetings and kept track of schedules/appointments 5
Aug 2005 - Mar 2006

Research Assistant

National Collaborator
Research Assistant)/Administrative Assistant(ILO) Study on Impact of HIV/AIDS in the Informal Economy: MAIN DUTIES Handled Administrative and basic financial duties pertaining to the project. Collect data and other information on development of questionnaires for research Program reporting, monitoring and updating partnership frameworks Maintain up to date records and details of all project budget expenses. Facilitated, arranged technical and Administrative meetings and conducted rapid assessment workshops Assisted in arranging travel for project officials and, conducting workshops for 14-office research assistants and Participated in research training on HIV/AIDS. Administered a specified number of questionnaires according to a sample profile in designated areas and provide narrative information in relation to experiences & field findings and compile reports/peer review papers Trained identified respondents as Peer Educators for designated areas. Developed monitoring reports on the progress of training and interventions in compliance with specific terms of reference and guidelines provided by ILO
Feb 2005 - Apr 2005

Relief Registry Officer

RELIEF REGISTRY OFFICER(: General office management, assisted with the dispatch and clearing of the ILO POUCH(Official package) from various destinations. Establishing proper filing system and retrieve documentation as and when required. Keep an up to date record of various documentation and files. Provided administrative support routine duties to meet all requirements of, the registry department.
Jun 2004 - Jul 2004

Registry Clerk

ILO Technology-(WCIMT) Australia
REGISTRY CLERK INTERNSHIP:-Worked with the administration/Registry department as an intern and Responsible for recording and maintaining filing all documentation.