Printing tool Download PDF

Mohd Ibnor Firdaus

Administration / Document Control Manager


Dear Mr / Mdm.

My Name is Mohd Ibnor Firdaus, I would like to apply for the Administration / Document Controller Manager  position as advertised from your company recently and have attached my resume for your review.

My current employer, Pure Projects Management, is a one of established company in Australia which is experience in Project Management and Tenancy Coordination in Australia, Malaysia, Thailand, Singapore, Macau, China, Vietnam, & Philippines.

My role is includes Office Administration, Document Control, Procurement and General Finance for country (Malaysia). I manage all the Procurement Financial transactions including the process of procurement, paying suppliers, managing petty cash and preparing the total monthly expenses report for director. My administration tasks include managing employees' entitlements, etc.

I am also experienced in document management system that previously was handling a mega project in Malaysia (KVMRT) and the largest conveyor system (BMHS) in the middle east.

In all positions I have held throughout my career, I have demonstrated strong communication and organisational skills and integrity.

I look forward to an opportunity to discuss my suitability for the position further at an interview.


Thank you for your consideration.

Mohd Ibnor Firdaus.

Work experience

Jun 2015Present

Administration / Document Controller Manager

Pure Projects Management


Project Name –

  • My Town Shopping Centre - Kuala Lumpur
  • IPC Shopping Centre - Selangor
  • British American Tobacco Office -Selangor 
  • ATBP Hotel - Penang
  • Standard Chartered - Penang
  • Aqua Phuket - Thailand
  • Freeport A'Famosa Outlet Village - Melaka
  • Head Office - Kuala Lumpur

Project Cost –

  • No Specific Details

Reporting -

  • Reporting to Regional Director (HQ)

Job Scope –

Main Role

  • Administrator
  • Document Controller - Document Management Developer

Supporting Role

  • Procurement
  • Finance
  • IT


  • To setup the company Administration, Document Control, Procurement and General Finance (Payment to Vendor) process to implement in HQ and all Project
  • To do a Formatting the contract, procedure, etc in various format based on the company standard in various software  (Microsoft Office, Adobe, Visio)

Document Control

  • To develop the document management procedure in Pure Projects system named Pure.App based on the project requirement
  • To maintain the subordinates and project team to ensure the progress smoothly 

Administration - HQ

  • To arrange new staff entitlement (Laptop, Ipad, Stationary, Company Shirt etc.) before their start work
  • To receive a Leave application from staff and update in the HR Leave Summary
  • Updating the asset register (Laptop, Ipad, Software etc.) for any item purchase by the company
  • To receive, check and verified the staff expenses before submit to director for approval
  • To search a candidate from the job portal or recruiter if requested

Administration – Project

  • To do a formatting the Fit-Out Manual following the company standard and Client requirement (in Adobe Indesign) for tenant and Internal reference
  • Preparing the Letter, Transmittal, and Memorandum for any submission to a respective company
  • To update the Tenant Fit-Out Period and forecast to Tenant Coordinator
  • To prepare the Weekly, Monthly Report for submission to client
  • To assist assistant if required

Procurement - HQ

  • To request a quotation from the vendor for any item requested
  • Issuing a PO once the Quotation approved
  • Ensuring all the material ordered is is as  per specification
  • To prepare the monthly report for procurement report

General Finance

  • To prepare a Payment Request ‘PR’ after receive the invoices from the vendor for approval
  • To prepare the monthly expenses summary including salary and staff expenses summary to submit to HQ for record

Project Coordination

  • To coordinate with all Tenant Coordinator to provide the report for Project Director
  • Follow up with Fire Fighting & Gas Contractor about the tenant status 
  • To arrange all tenant worker for CIDB and safety induction before they allowed to enter the site
Jan 2014Apr 2015

Document Controller / Secretary (Senior Staff)

Qatar Primary Material Company


Project Name –

  • Bulk Material Handling System Project
  • 33 KV Substation Project

Project Cost –

  • QR 1 Billion (BMHS)
  • QR 200Million (33KV)

Reporting -

  • Reporting to Project Manager

Job Scope –

Senior Document Controller


  • To prepare the Document Control procedure to implementation
  • To liaise with IT Department to create and configure a Document Internal Shared Folder for this project to view all the submission / response from Consultant, Contractor,  etc
  • To ensure all the document as up to date as possible for team references
  • To monitor the Consultant and Contractor to follow the DC Procedure
  • To prepare Document Control Monthly Report for Project Manager
  • To arrange the Consultant and Contractor employee to attend the Gatepass (Port Gatepass, MIC Gatepass) Induction before involve this project.

Consultant & Contractor :

  • Aurecon Engineering 
  • FLsmidth Sixconstruct
Jun 2013Jan 2014

Main Document Controller

Daewoo Engineering & Construction


Project Name –

  • Public Mutual Berhad Tower Project

Project Cost –

  • RM 399 Million

Reporting –

  • Project Manager
  • QAQC Manager

Job Scope –

  • Lead Document Controller
  • Personal Assistant


Main Document Controller

  • To prepare the Document Controller Procedure approved by QAQC Manager and Project Manager for implementation for this project
  • To monitor every department Document Controller to follow the procedure
  • Manage the Assistant Document Controller  to ensure the process smoothly (for incoming and outgoing)
  • To prepare the QAQC Monthly Report (Status of submission ‘Approved, Approved with comment or reject) for Monthly Report
  • To conduct the internal Audit for all department before Official Audit from Korea

Personal Assistant

  • To manage the Project Manager Schedule (remind for meeting, prepare the hardcopy, make the arrangement for meeting)
  • To attend the Coordination Meeting with Client, Project Management Consultant ‘PMC’ to record any word from every department
  • To update all department the status of progress based on the meeting recorded 
  • Prepare the report ‘Status of Coordination Meeting’to Project Manager for review before the next meeting
  • To prepare the Internal minutes of Meeting

Client & Consultant :

  • Public Bank Berhad
  • Public Mutual Berhad
  • Lend Lease Project (M) SdnBhd                                           
Sep 2011Jun 2013

Document Controller

MMC – Gamuda KVMRT (PDP)


Project Name –

  • KVMRT Project

Project Cost –

  • RM36 Billion ++

Reporting –

  • Senior QA Manager

Job Scope –

  • Headquarters:

Drawing Controller for Southern Packages

  • BTHO Site:

Lead Document Controller for Southern Packages

(Package 5 – 8, Depot 2 & MSPR



  • To check, verify, receive and register all the incoming drawing submission from Consultant (Aecom, SMHB and Mott Macdonald).
  • To receive all type of drawing (Advance Check Print, Preliminary,Tender, Construction, Authority Submission and Shop Drawing)
  • To Upload the checked drawings into the Document Control System to send a notification for person in charge for their response.
  • Preparing the Monthly Report for Quality Assurance Department for their Review.
  • Responsible to check the final drawing before submit to contractor (V6 - Ahmad Zaki Resources Berhad & V7 - MTD Construction) and all the drawing to Authority


  • Lead Document Controller with 10 assistants
  • To handle the contractor from Package V5 to V8, S5 to S8, Depot 2 and MSPR
  • To monitor the submission from contractor to follow our PDP Standard
  • To receive the comment from Project Management Department and Consultant (SMHB)
  • We as a Center to get the reference number before Officially issue the Document, Letter, Transmittal etc to other parties
  • To check, receive, verify, and circulate the document internally for the incoming and outgoing correspondence
  • To upload into the Document Control System to send the notification for person in charge for their comment
  • To arrange the Dispatch and Driver to send the document to attention person on time

Contractor & Consultant :

  • IJM Construction Sdn Bhd (Package S5 &V5)
  • Ahmad ZakiSdn Bhd (Package S6 & V6)
  • MTD Construction (Package V7)
  • Apex Communication Sdn Bhd (Package S7 & S8)
  • UEM Construction (Package V8)
  • TSR Bina (Depot 2)
  • SMHB Sdn Bhd (Consultant for Package 5 to 8 and Depot 2)
Mar 2011Aug 2011

Data Entry Officer



Project Name –

  • TNB Substation Load Reading Project (Semenanjung Area)

Project Cost –

  • RM10 Million a Year

Reporting –

  • Senior Electrical Engineer

Job Scope –

Data Entry Officer


  • Manage load reading team work performance in delivering load reading services to the customer to ensure efficiency in services provided
  • Plan and update load reading work for all the customer locations based on Purchase Order
  • To monitor workers at site (safety check and permit to work)
  • Analyse and collecting data from feeder pillar before submitting


  • Tenaga Nasional Berhad
Sep 2008Jan 2010

Finance Clerk

MMC Oil And Gas Engineering


Project Name –

  • Engineering Design Services to the Oil & Gas  

Reporting –

  • Finance Executive


  • Checking and Processing Staff Expenses Claims
  • Calculate the total of Manpower hours to make a Tax Payment to The Customs
  • Update the Claims and uploaded into the System
  • Liaise other department about the Claim matters

Client :

  • Serawak Shell Berhad
  • Petronas Carigali
  • Nippon Oil
  • Murphy Oil
  • Exxon Mobil

Project Involve 1


Mass Rapid Transit Project

Project Involve 2

Daewoo Engineering & Construction

Public Mutual Berhad Tower Project

Project Involve 3

Qatar Primary Material Company

Bulk Material Handling Project


Pure Projects Management

My Town Shopping Centre Project


Pure Projects Management

Freeport A'Famosa Outlet Village Project

Project involve 6

Pure Projects Management

IPC Shopping Centre

project involve 7

Pure Projects Management

Angsana Teluk Bahang Penang


Jan 2004Dec 2005

Sijil Pelajaran Malaysia

Sekolah Menengah Taman Selayang


Mr. Dayal Prabhakaran

Retail Design Manager -  

Lend Lease - Kuala Lumpur

Contact Number : (+60) 012 328 6305

Mr. Syerifaizal bin Haji Mustapha

Qaqc Manager  -

Gamuda Berhad -  Selangor

Contact Number : (+60) 013 323 3773

Mr. Irwan bin Selamat

Project Management Section Head  - 

Qatar Primary Materials Company -  Doha Qatar

Contact Number : (+974) 3374 8078 

Ms. Dayang Ku Suzeyaziante Binti Ampuan Ag Damit

QA Manager -  

MMC Berhad  Kuala Lumpur

Contact Number : (+60) 019 385 9824