Administration / Document Controller Manager
Pure Projects Management
Description:
Project Name –
- My Town Shopping Centre - Kuala Lumpur
- IPC Shopping Centre - Selangor
- British American Tobacco Office -Selangor
- ATBP Hotel - Penang
- Standard Chartered - Penang
- Aqua Phuket - Thailand
- Freeport A'Famosa Outlet Village - Melaka
- Head Office - Kuala Lumpur
Project Cost –
- No Specific Details
Reporting -
- Reporting to Regional Director (HQ)
Job Scope –
Main Role
- Administrator
- Document Controller - Document Management Developer
Supporting Role
- Procurement
- Finance
- IT
Overall
- To setup the company Administration, Document Control, Procurement and General Finance (Payment to Vendor) process to implement in HQ and all Project
- To do a Formatting the contract, procedure, etc in various format based on the company standard in various software (Microsoft Office, Adobe, Visio)
Document Control
- To develop the document management procedure in Pure Projects system named Pure.App based on the project requirement
- To maintain the subordinates and project team to ensure the progress smoothly
Administration - HQ
- To arrange a new staff entitlement (Laptop, Ipad, Stationary, Company Shirt etc.) before their start work
- To receive a Leave application from staff and update in the HR Leave Summary
- Updating the asset register (Laptop, Ipad, Software etc.) for any item purchase by the company
- To receive, check and verified the staff expenses before submit to director for approval
- To search a candidate from the job portal or recruiter if requested
Administration – Project
- To do a formatting the Fit-Out Manual following the company standard and Client requirement (in Adobe Indesign) for tenant and Internal reference
- Preparing the Letter, Transmittal, and Memorandum for any submission to a respective company
- To update the Tenant Fit-Out Period and forecast to Tenant Coordinator
- To prepare the Weekly, Monthly Report for submission to client
- To assist assistant if required
Procurement - HQ
- To request a quotation from the vendor for any item requested
- Issuing a PO once the Quotation approved
- Ensuring all the material ordered is is as per specification
- To prepare the monthly report for procurement report
General Finance
- To prepare a Payment Request ‘PR’ after receive the invoices from the vendor for approval
- To prepare the monthly expenses summary including salary and staff expenses summary to submit to HQ for record
Project Coordination
- To coordinate with all Tenant Coordinator to provide the report for Project Director
- Follow up with Fire Fighting & Gas Contractor about the tenant status
- To arrange all tenant worker for CIDB and safety induction before they allowed to enter the site