Milex Refuerzo

>Provide high level of support  to Administrative Head 

>Act as a Admin Head (when unavailable) by communicating directly to the President thru mail.

>Types or produce reports or correspondence utilizing word processing spreadsheets and other business software.

>Preparing outstanding orders and directly report to the  President.

>Assisting IT Engineer with basic troubleshooting and hardware and software.

>Receive, review and compare documents(Bank Telex/Applications) for completenes and accuracy.

>>Photocopy documents, collate, assemble and distribute materials..

>Perform complex data entry tasks for which there is a moderate variation of formats and procedures and with general instructions for coding and entering data, check and correct entry for input errors. 

> Maintain and monitor office equipment.

> Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries

> Maintains security by following procedures; monitoring logbook; issuing visitor badges

> Answer, screen and forward any incoming phone calls while providing basic information when needed

>Receive and sort daily mail/deliveries/couriers.

>Liaison between management,sales teams, personnel, clients and vendors  to ensure proper communications and reporting practices.

>Performs clerical tasks such as collating, faxing, photocopying and filing.

>Receiving and responding to mails (sales, service) and immediately forward to concern department.

>Coordinate and carry out communication plans such as  service calls, payment collection & deposits.

>Preparing quotations and order processing documents

>Preparing and handling supplier/client invoice, ensure matching to purchase orders and delivery notes.

>Receive and verify invoices and purchase orders for services.

>Process timecards and accounts payable/receivable, follow up payments, prepare invoices, purchase orders and payment vouchers.

>Maintaining monthly petty cash payment and petty cash flows.

>Resolve accounts discrepancies by investigating documentation.

>Supplier/Order shipment follow up

>Receiving and sending shipments from supplier and to client

>Maintain strict confidentiality with sensitive information, financial documents, client records and persona matters.

> Receiving calls/ inquiries

>Administrative tasks such as documentation or filing

>Handling petty cash and its flow

>Preparing invoice and payment vouchers

>Preparing purchase order for suppliers

>Handle daily sales report and bank transactions

>Distribution and processing of supplier/client invoices and statement of accounts for authorization in preparation for payment.

> Serves visitors by greeting, welcoming, and directing them appropriately

> Maintains security and telecommunications system.

>To assist in dealing with customer complaints in an effective and courteous manner, providing or seeking solutions as quickly as possible.

> Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs

>  To ensure that all reservations and cancellations are processed efficiently.

>  Handled payments through cash, cheks and credit cards