Executive Administrative Assistant
·Participated in an integral part of two Program Officer’s Portfolio Management Teams with a combined budget of $7.5 million.This included assisting them with special projects in developing their portfolios.
·Directed and responded to grantee inquiries and requests for information on administrative matters relative to proposals, grant recommendation preparation, on-going monitoring and grant reporting.
·Helped manage their International Institute Education disbursement funds to grantees for their educational exchanges and learning.
·Developed and maintained databases, spreadsheets, and other information management tools to facilitate program officer’s work and responsibilities.
·Maintained and updated electronic calendar in order for them to make informed decisions related to meetings, travel and special functions.
·Managed reconciliation of expense accounts associated with travel.
·Handled place and screened calls, arrange conference calls.
·Arranged travel and logistics.
·Trained temporary staff and interns when necessary.
·Assisted other staff members and consultants in unit when necessary.