A highly organized and detail oriented professional with over eight years of providing effective and comprehensive support to mid-level and senior executives, including a Senior Program Officer and a company president. Dedicated and focused, able to prioritize and complete multiple tasks and follow through to achieve goals. An independent and self motivated professional with excellent research and writing skills, with an ability to grow positive relationships with clients and colleagues at all organizational levels.
Make a Wish Foundation, Suffolk County Chapter
Comsewogue Community Education Program, Spanish Instructor
Jul 2001 - Sep 2005
Executive Administrative Assistant
·Participated in an integral part of two Program Officer’s Portfolio Management Teams with a combined budget of $7.5 million.This included assisting them with special projects in developing their portfolios.
·Directed and responded to grantee inquiries and requests for information on administrative matters relative to proposals, grant recommendation preparation, on-going monitoring and grant reporting.
·Helped manage their International Institute Education disbursement funds to grantees for their educational exchanges and learning.
·Developed and maintained databases, spreadsheets, and other information management tools to facilitate program officer’s work and responsibilities.
·Maintained and updated electronic calendar in order for them to make informed decisions related to meetings, travel and special functions.
·Managed reconciliation of expense accounts associated with travel.
·Handled place and screened calls, arrange conference calls.
·Arranged travel and logistics.
·Trained temporary staff and interns when necessary.
·Assisted other staff members and consultants in unit when necessary.
Feb 1999 - Apr 2001
Administrative Assistant / Office Manager
·Prepared legal documents and correspondence such as summonses, complaints, motions and
·Handled incoming calls on prospective and current clients with inquiries.
·Heavy client, attorney and insurance adjuster contact.
·Interviewed clients and prepare intakes.
·Purchased and maintained office supplies.
Jan 1997 - Jan 1999
·Primary administrative assistant to the President of company.
·Handled correspondence, sample requests and his personal administrative work
·Liaison between international exporters and domestic buyers.
·Coordinated with sales division in the preparation of all materials for semi-annual trade shows.