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Volunteer Experience

Make a Wish Foundation, Suffolk County Chapter

Comsewogue Community Education Program, Spanish Instructor

Summary

A highly organized and detail oriented professional with over eight years of providing effective and comprehensive support to mid-level and senior executives, including a Senior Program Officer and a company president. Dedicated and focused, able to prioritize and complete multiple tasks and follow through to achieve goals. An independent and self motivated professional with excellent research and writing skills, with an ability to grow positive relationships with clients and colleagues at all organizational levels.

Work experience

Jul 2001Sep 2005

Executive Administrative Assistant

Ford Foundation

·Participated in an integral part of two Program Officer’s Portfolio Management Teams with a combined budget of $7.5 million.This included assisting them with special projects in developing their portfolios.

·Directed and responded to grantee inquiries and requests for information on administrative matters relative to proposals, grant recommendation preparation, on-going monitoring and grant reporting.

·Helped manage their International Institute Education disbursement funds to grantees for their educational exchanges and learning.

·Developed and maintained databases, spreadsheets, and other information management tools to facilitate program officer’s work and responsibilities.

·Maintained and updated electronic calendar in order for them to make informed decisions related to meetings, travel and special functions.

·Managed reconciliation of expense accounts associated with travel.

·Handled place and screened calls, arrange conference calls.

·Arranged travel and logistics.

·Trained temporary staff and interns when necessary.

·Assisted other staff members and consultants in unit when necessary.

Feb 1999Apr 2001

Administrative Assistant / Office Manager

Ebanks & Sattler, LLP, New York

·Prepared legal documents and correspondence such as summonses, complaints, motions and

subpoenas.

·Handled incoming calls on prospective and current clients with inquiries.

·Heavy client, attorney and insurance adjuster contact.

·Interviewed clients and prepare intakes.

·Monthly billing.

·Purchased and maintained office supplies.

Jan 1997Jan 1999

Administrative Assistant

LGP Ltd.

·Primary administrative assistant to the President of company.

·Handled correspondence, sample requests and his personal administrative work

·Liaison between international exporters and domestic buyers.

·Coordinated with sales division in the preparation of all materials for semi-annual trade shows.

Education

Apr 2007Present

Masters

Sep 2000May 2004

Bachelors of Science

Aug 1997May 1999

AAS

Skills

Bilingual
Fluent in Spanish
Computer Skills
   Microsoft Outlook; Word; Excel; PowerPoint; Explorer; AS/400 Client Access; Livelink;    Proquest; Grant Information System (GIS); Grant Budget System (GBS); CCU;      FFNet; Concur Expense software