Melor Baiduri

  • Kuala Lumpur Wilayah Persekutan

Office Coordinator

Work History

Work History
Nov 2010 - Present

Office Coordinator

Reporting Directly to General Manager - Malaysia Office , Group CEO , STW- Business Development Manager. 

  • Cashflow : Cashflow, Financial Reporting, Quarterly report and forecast on Company's Financial needs based on AP/AR.
  • Accounting Data Entry : To ensure all data AP and AR been entered accordingly in Company Accounting Software and ensure end of month reporting up to date for Executive Management reporting
  • Payroll : To ensure all employees Salary reporting and payments.  
  • Procurement: coordinate with relevant companies to fulfill business requirements
  • Inventory control: keep inventory of all company assets, and ensure all equipment required by the company, including stationaries, are sufficiently stocked.
  • Employment: manage and maintain all recruitment strategies for the company. Set up interviews and draft up required contracts when required.
  • All administrative documentation: Handle, fill up and submit any administrative documentation required for the operations of the company.
  • Invoicing and following up with payments: Issue out invoices when required and follow up with clients for payments.
  • Custodian of Confidential records of the company: document and safe-keep all confidential records pertaining to the company.
  • Personnel records/documentation: File and document all employee records in an organized and professional manner.
  • Facilities management: Supervise office aesthetics, and suggests office improvements based on business needs.
  • Handle requests: Handle requests from the company General Manager and the Group Chief Financial Officer within reason.
  • Etiquette & Confidentiality: Maintain professional and moral etiquette, including keeping confidential information to yourself.
  • Manage: Delegate tasks appropriately and manage staff under the Admin Department in the KL office.
  • Coordinate: Working together with other offices in Australia, Bangkok, Singapore and Indonesia offices as per required by management in terms of management, regional training coordination , financial matters. 
  • Reporting: generate financial reports and submit to Executive Management when required.
  • Staff travel planning: Assist in organizing, planning and purchasing travel arrangement for staff.
May 2009 - Apr 2010

Junior Sales Executive

Marcus Evans Sdn Bhd
Oct 2005 - Feb 2008

Administration Executive

RINOTA PROJECT MANAGEMENT SERVICES SDN BHD

Working directly with the Managing Director

  • Sorting and filing documents
  • Creating and maintaining contact database for the company Simple typing duties as required and preparing drafts
  • Locating and forwarding material in files as requested
  • Maintaining existing filing system Performing miscellaneous clerical and secretarial tasks
  • Filtering of job applicants for other companies under New Zealand Unlimited Group of Companies
  • Performing other related duties incidental to the work described Making inbound and outbound Domestic and International call.
  • Contacting suppliers for supply of certain projects Helping organizing and coordinating meetings and events
  • Making itinerary whenever my Managing Director was outstation.
  • Sales & Marketing for other subsidiary company
  • Research on other companies if necessary arrive
Jun 2002 - Oct 2005

Administrative Assistant

Putrajaya Holding Sdn Bhd

Sorting and filing documents Simple typing duties as required Preparing folders and dividers for new systems as directed by supervisor Locating and forwarding material in files as requested Maintaining existing filing system Performing miscellaneous clerical tasks Assisting secretaries, word processing personnel and technical staff as required Performing other related duties incidental to the work described

Sijil Pelajaran tinggi Malaysia

Education

Sijil Pelajaran Tinggi Malaysia

Sekolah Menengah Teknik Ampangan Seremban

About Me 

A highly competent, motivated and enthusiastic Office Coordinator with experience of working as part of a team in a busy office environment. Well organised and proactive in providing timely, efficient and accurate administrative support to Executive Management , Shareholders and Board of Directors and work colleagues. Approachable, well presented and able to establish good working relationships with a range of different people. Possessing a proven ability to generate innovative ideas and solutions to problems. Currently looking for a suitable position with a reputable and ambitious

Areas of Expertise

  • Office management
  • Administrative support
  • Minute taking
  • Report writing
  • Presentations
  • Diary management 
  • Office procedures
  • Data management
  • Reception support
  •  Filing / archiving 

Personal Skills

  • Time management
  • Proactive and assertive
  • Flexible & approachable
  • Attention to detail.
  • Punctual and reliable
  • Can work without supervision.
  •  Ability to cope and work under pressure.
  •  Good written and verbal communication skills.
  • Able to work as part of a team.
  • Ability to multitask and manage conflicting demands.  
  • Ability to prioritise tasks.