Melanie Weast

Dependable and Versatile Administrator

Summary

A Meticulous Fleet/D.O.T. Administrator with 10 years of progressive experience augmented by a strong post secondary in Human Resources, Office Administration,  and General Accounting processes.  Proven ability to provide critical support in the development and implementation of HR and D.O.T. policies and procedures that achieve compliance with Federal Motor Carrier Regulations. Excellent skills in problem solving, multitasking and communications. A trusted company advocate who can effectively balance the needs of both individual and organization.

Key Accomplishments

  • Collaborated with third party vendors to implement a new Applicant Tracking system.
  • Spearheaded $45 million dollar acquisition of Oilfield Equipment resulting in timely delivery and registering of all new equipment being road legal for use at well site.
  • Directed all phases of GPS installation in a fleet of 1500 pieces of equipment,  switching out previous GPS systems to coordinating and planning of on site installations across the United States with vendor and company management.

Education

Education

High School Diploma

Sep 1992 - May 1996
C.F. Brewer High School

Work History

Work History

Fleet Administrator/ D.O.T. Compliance Manager

Jan 2012 - Jan 2015
GoFrac, LLC
  • Created and maintained company equipment list and performed audits of vehicle maintenence files to ensure compliance. 
  • Maintain DOT inspections, maintenance records, registrations, obtain state permits, International fuel tax agreements.
  • Work in conjunction with drivers and management to maintain good working relationships to resolve all issues immediately and ensure on time arrivals with accurate paperwork/information.
  • Reviewed all delivered equipment for missing and incomplete paperwork.
  • Processed vehicle titles accurately and researched vehicle titles and resolved issues in a timely manner.
  • Monitored compliance with agency vehicle policies regarding pre-trip inspections, emergency equipment and cleanliness.
  • Inputting data, enter new hire insurance information, submit and update eligibility on existing insurance carrier databases. 
  • Responsible for quarterly and yearly taxes; international registration plan taxes, international fuel tax agreement.
  • Implemented a tracking database for employee professional development and license renewal credits.
  • Maintained necessary database of personnel records; responded to employment verification requests.
  • Monitored compliance with agency vehicle policies regarding pre-trip inspections, emergency equipment and cleanliness.
  • Implemented and managed company D.O.T. drug and alcohol program ensuring drug and alcohol tests were administer at the correct rate in compliance with applicable regulations. 
  • Created and performed audits of qualification files as well as followed up on any inaccurate, expired or missing items.
  • Researched, developed implemented and executed company wide HR procedures and on-boarding process to achieve corporate strategies and objectives. 
  • Organized new employee orientation and training schedules for all new hires.
  • Explained all of the human resources policies, procedures, laws, standards and regulations to each employee.
  • Supported management in developing and implementing personnel policies and procedures.
  • Ensured all new employee paperwork was completed and processed
  • Scanned and maintained confidential employee information and records to include but not limited to new hire paperwork, terminations, I-9s, W4s, background checks and other personnel information.
  • Answered questions regarding examinations, eligibility, salaries, benefits, and other pertinent information
  • Implemented a tracking database for employee professional development and license renewal credits.
  • Maintained necessary database of personnel records; responded to employment verification requests.
  • Ensured that all D.O.T. and company physicals for the drivers were completed in a timely manner.

Office Manager/D.O.T. Compliance Coordinator

May 2006 - Oct 2011
Frac Tech Services

Office Manager - 2006 - 2009 

  • Main HR contact for Frac Tech Services Oklahoma District.
  • Maintained and updated current employee spreadsheets and calendars, reviewed hand punches daily within Kronos Timekeeping system, coordinated with supervisors regarding employee's punches, processed applications for employment, contacted potential hires and set up interviews.
  • Conducted New Hire orientations and handled any other issues that arose.
  • Matched receivers to invoices, obtained proper approval and entered majority of accounts payable invoices into Excel Spreadsheets
  • Went over statements and followed up on missed invoices.
  • .First point of contact for employee questions and concerns.
  • Process all change authorization forms including new hires, salary adjustments, and terminations
  • Data entry of pertinent personnel information
  • Create, maintain, and manage multiple spreadsheets consisting of various data
  • Process employment eligibility forms through
  • Ordered all background information to include motor vehicle reports, criminal background checks and past driving reports.
  • Made travel arrangement and hotel accommodations.
  • Managed business related information files, attended phone calls, greeted visitors, composed official letters and maintained the District Manager's schedule.
  • Coordinated with management to create Purchase Orders & Sales Orders, responsible for tracking receipt of materials/dispatches and helped in preparing invoices and tracking payments from customers.
  • Assisted advertising open job positions, screening of resumes and coordinated with management to set up interviews.

DOT/Compliance Coordinator​ -2009 -2011

  • Updated and managed a fleet of 5000+ pieces of Oilfeid Equipment.
  • Served as corporate fleet manager, selecting and coordinating all new fleet additions, existing vehicle transfers, personal mileage reporting, registrations, renewals, insurance coverage, and compliance for 10 Frac Tech Districts in 7 states.

Skills

Skills

Accurate and detailed


Critical thinker


Analytical & Research


Report development


Project Management


D.O.T Regulations


Microsoft Office Suite expert including Excel


Communication