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Melania Tampubolon

Co Founder & Office Manager at Manis Logistik (www.manlog.co.id)

      A co-founder and senior manager with more than 15 years working experience in full scope of Human Resources and Office Management, Administrative and Secretarial services both in multinational and newly established local company

Work History

May 2014Present

Co Founder & Office Manager

PT Manis Logistik
  • PT Manis Logistik is an Indonesian logistics and freight forwarding services company specialized in project cargo (large, heavy, high value or a critical pieces of equipment transporting and relocation services)
  • My responsibilities as a co-founder and part of shareholders:
    • Setting up the office systems as well as providing ideas and support required to run the business smoothly
    • Getting in touch with business partners around the world to support the operations
  • My responsibilities as an active Office Manager within the company:
    • Human Resources management within the company (Employment, Remuneration, Industrial Relations, Training and Development, Government Relations)
    • Office management (office facilities and asset maintenance, business travel arrangements, office administration, ISO 9001 quality management, IT & Admin)
  • My achievements:
    • Completed office set up and required business licenses, permit and registration within less than one month
    • Achieved  the company ISO 9001 certification within less than 6 months on business
    • Initiated some agency agreements with business partners worldwide and manage to reduce operation cost by 30%
    • Successfully implemented HR policies and procedures, which was proven by employee satisfaction survey
    • Successfully implemented the effective HR payroll system within the company
    • Successfully promote the business trough company website and social media that was measured by number of page visitors and interest towards the company.
Feb 2006Apr 2014

Human Resources and Office Manager

PT Sentra Logistik (Logistics Plus Indonesia)
  • PT Sentra Logistik is a representative office of Logistics Plus, Inc., a worldwide provider of freight management, warehousing, global logistics, and supply chain solutions, having the headquarters office in Erie, PA, USA.
  • My responsibilities:
    • All scope of Human Resources management within the company (Employment, Remuneration, Industrial Relations, Training and Development, Government Relations)
    • Compliance with headquarter office regulations in USA
    • Corporate events arrangements
    • Office management (office facilities and asset maintenance, business travel arrangements, office administration, ISO 9001 quality management, IT & Admin)
  • My achievements:
    • Completed HR policies and procedures for Indonesia office within less than 6 months
    • Completed the remuneration grading and effective HR payroll system within the second year of employment
    • Established the Employee Performance Management system
    • Created an Employee Reward and Recognition program which was proven successful to keep the employee turnover rate healthy (10% or less every year)
    • Fully developed and managed the creation of training system to support company’s ISO 9001 and OHSAS 18001 certifications
    • Implemented an effective Vendor Management program that reduced operations cost by 20%
    • Together with headquarters office created and implemented an effective internal communications strategy within the organization worldwide
Feb 2005Jan 2006

Personal Assistant to President Director

Tawada Healthcare
  • PT Tawada Healthcare is one of the largest and most comprehensive healthcare, medical devices, and medical consumables provider in Indonesia, representing about 13 major international principals and possesses the network to market our products through the entire nation, covering major provinces and cities.
  • My responsibilities:
    • In charge of all administrative and secretarial tasks of the President Director (correspondences, meeting arrangements, business travel arrangements)
    • In charge of Public Relations tasks within the company (bulletin and company's website content, customer events arrangements, and marketing events arrangements for branch offices)
    • Company's legal documentations arrangements
    • Cooperate with Human Resources and Administration Director for the policy of employment and administration
  • My achievements:
    • Achieved a corporate deal with a travel agent that included up to 25% reduction of publish rate and 30 days credit term of payment for flights and hotels during company’s business trips.
    • Completed the company’s website project together with the printed company profile within 3 months
    • Created and successfully implemented the Company Regulations in accordance with the Indonesian Manpower Regulations within less than 6 months
Aug 2004Jan 2005

Secretary to General Manager

HUABEI PETROLEUM SERVICES – JAKARTA, INDONESIA
  • PT Huabei Petroleum Services is a subsidiary company of CNPC (China National Petroleum Corporation), specializing in oil and gas wells drilling and workover services
  • My responsibilities:
    • In charge of all administrative and secretarial tasks of both General Manager and Vice General Manager (correspondences, filing management, documents translations, meeting arrangements, business travel arrangements)
    • Company’s legal documentations arrangements
    • Corporate events arrangements
  • My achievements:
    • Created a filing system and completed all filing arrangements within the company
Mar 2001Jul 2004

Administrative Assistant - GE Transportation Systems

General Electric

  • GE Transportation Systems is a division of General Electric (GE), a global digital industrial leader and supplier to the rail, mining, marine, stationary power and drilling industries
  • My responsibilities:
    • In charge of all administrative and secretarial tasks of the Project Managers (correspondences, filing management, meeting arrangements, business travel arrangements)
    • Controlling delivery (sea freight & airfreight), PO (Purchase Order) and Invoices through an intranet system
    • Reporting on global supply chain to Indonesia Country Manager as well to Asia Regional Manager
    • Conducting supplier audit for potential suppliers
    • Cost controlling to prevent any unimportant expenses within Indonesia office
  • My achievements:
    • Reduced the office expenses up to 25% within first year of employment
    • “Best Office Support Staff“ for Sourcing Asia team award winner
    • Completed supplier audits ahead of schedules
    • Completed a company’s CSR project of helping female refugees in providing them proper trainings required to achieve some skills to earn a

Mar 2000Feb 2001

Project Manager Assistant

PT Imagindo Komunikatama (Image Communications)
  • Image Communications is a publisher company for magazines, bulletins, and newsletter
  •  My responsibilities:
    • In charge of all projects executions (presenting ideas to clients, timeline and project deadlines, project contents, photo shoots, project design and dummy, finishing)
    • The projects that I was handling were in house magazines for some shopping malls in Jakarta
  • My achievements:
    • Completed all projects ahead of schedules and achieved tokens of appreciation

Education

Jul 1995Jan 2000

Bachelor of Social Sciences

Universitas Padjadjaran
  • Faculty of Communication Studies major in Public Relations
  • Graduated with 3.3 GPA out of 4

certifications

20102013

Diplome d'Etudes en Langue Francaise (DELF) B1

Ministere de L'education Nationale et de l'Enseignement Superieur et de la Recerche - Repubique Francais

The DELF (Diplôme d'études en langue française) is the official French-language diploma awarded by France's Ministry of National Education. It is recognized around the world and is valid for life. DELF B1 is the intermediate level (independent user)

Apr 2007Jun 2007

Certificate of HRD Management (CHRM)

C & G Training Network - Jakarta, Indonesia

A Certificate in Human Resources Management addresses the functional areas of human resources, including the management of organizations, organizational development, and legal and ethical issues 

SOME OF TRAININGS AND COURSES ATTENDED

Creating Meaning for Employees by Alison (Galway, Ireland)

3PL (Third-Party Logistics) Management by Logistics Plus (Erie, PA - USA)

Workload Analysis by PPM Manajemen (Jakarta, Indonesia)

Internal Audit (IQA) ISO 9001:2008 by Arrowhead Consulting (Jakarta, Indonesia)

Job Descriptions and Qualifications by PPM Manajemen (Jakarta, Indonesia)

ISO 9001:2008 Awareness Training by Arrowhead Consulting (Jakarta, Indonesia)

English Courses at St Angela's English Course (Bandung, Indonesia)

Skills

human resources management

recruitment

organizational development

Training & development

office administration

project management