Marla Chao

Marla Chao


  • Certificate in Meeting, Conference & Event Management, NYU School of Continuing Education
  • Member of MPI (Meeting Professionals International)
  • High proficiency in Excel, PowerPoint, StarCite, Raiser's Edge and database management
  • Available for extensive travel
  • Advanced fluency in German; intermediate fluency in Russian
  • Works extremely well under pressure
  • Heavy focus on exceptional customer service
  • Detailed Meetings Manager with a passion for meetings logistics

Hello and Welcome!

I love Meeting Planning and Event Management because I enjoy bringing people together for educational and professional enhancement opportunities.  Personal, face-to-face interaction (or even virtual interaction) is the vehicle in which big ideas are born.

On the supplier side, the vendors, chefs, DMCs, tour operators, A/V techs and designers are such experts in their field that it is an honor to witness their work in action.  With their expertise, each meeting has the potential to astound its attendees and ultimately influence them to make big things happen.

For international meetings, it is a privilege to be able to bring together various cultures.  When people from different countries meet, they can't help but expand their knowledge and approach their business challenges in a new way.  Whenever I travel for meetings, I am fortunate for the opportunity to enhance myself professionally and personally.

Work History

Work History

Events Manager

SELF Magazine
  • Managed logistics and budgets for several simultaneous domestic meetings and special events
  • Selected and confirmed event sites
  • Arranged food and beverage
  • Negotiated vendor/supplier contracts (hotel, meeting sites, transportation, shipping, catering, A/V, premium items)
  • Managed volunteer staff and assistants
  • Managed databases, invitation design/production, mail merges, mailings and RSVPs
  • Wrote/edited promotional event copy; developed RFPs

Events Coordinator

Condé Nast Traveler Magazine

Joined as Sales Assistant, promoted to Events Coordinator, promoted to Events Manager at SELF

  • Managed meetings/special events domestically and internationally
  • Participated in site selection, contract negotiation, food and beverage orders, signage development, sponsorship acquisition, database management, on-site event management, post meeting follow-up and budget reconciliation
  • Arranged travel and lodging for staff and clients
  • Managed database mailings, mail merges, sweepstakes fulfillment, gift-with-purchase programs
  • Wrote/executed RFPs, merchandising proposals, monthly in-book and online promotional pages
  • Developed "big idea" marketing programs for clients
  • Managed status of advertising orders and weekly sales estimates
  • Sold several monthly small space accounts via telephone and outside sales calls
  • Performed various administrative duties: heavy phone contact, customer service

Sales Manager

Inter-V, Priority Medical Sales, LLC
  • Sold/in-serviced medical devices to surgeons, interventional radiologists, cardiologists and oncologists
  • Presented products to physicians via PowerPoint and hands-on demonstrations
  • Marketed devices at medical tradeshows
  • Trained physicians to use devices during actual surgeries in operating room and interventional radiology suite
  • Won Rookie of the Year award in first year of employment
  • Won President's Club award in first year of employment
  • Achieved over 100% of sales quotas
  • Selected for managers' "Sales Advisory Council" (5 reps chosen out of possible 40 reps nationally)
  • Ensured exceptional customer service

Dermatology Research Coordinator

  • Performed all imaging studies for clinical trial involving new skin cancer detection device
  • Coordinated with physicians in dermatology private practice to enroll patients in clinical trial
  • Published research paper on a medical case study
  • Wrote/revised research protocols



Moscow Magazine

Editorial intern for Russian-English magazine

Universität-GH Essen

Courses in German language and literature

· BA, German Language and Literature; Minor, Russian Language and Literature

University of Florida
  • Won full-year scholarship from the German-American Exchange Student's Club for study in Germany