- Skegness Lincolnshire
- [email protected]
I am an AAT Immediate Qualified Purchase Ledger Clerk with four years of varied accounts experience - eighteen months specifically working in Purchase Ledger.
I previously worked as a Purchase Ledger Clerk for Lambert Smith Hampton Property Management in Nottingham; where I was responsible for all aspects of Purchase Ledger from coding and inputting of Supplier Invoices, to Queries and Statement Reconciliation and twice-weekly Payment Runs.
I recently moved to Skegness with my family and am looking for an Accountancy Opportunity in the local area. I am also looking to complete my AAT Qualification once I am in suitable employment.
This was a temporary position as a Purchase Ledger Clerk for Nottingham City Council (via Macildowie Recruitment Agency)
This was initially a temporary position as a Purchase Ledger Clerk for Lambert Smith Hampton Property Management (via BTG Recruitment.) The position became permanent in July 2008.
Working for the Nottingham Office of Lambert Smith Hampton, I was one of two members of the Purchase Ledger Team (this eventually became three when the workload grew.) I was responsible for all aspects of Purchase Ledger from beginning to end, and was able to see the entire process and build a rapport with Suppliers, and internal departments.
Whilst at Lambert Smith Hampton I handled receipts from one of the larger clients managed by our office in Birmingham. I liaised with the Birmingham Office when monies were received from the client for payment of invoices due, and with regard to which supplier invoices due would be paid with those funds. The client did not pay enough to cover their expenses, and frequently had upwards of £80,000 of total debts incurred for work done or services received over a period of several months. I built up a rapport with the suppliers in question, and made best efforts to make payment where possible.
I was not authorised to spend any monies that were part of the client's 'float' or to contact the client directly, as I had suggested I might do on several occasions.
I also dealt with one of our Suppliers - BT - directly after several incidents where Supplier Statements did not reconcile with the activity for each of our client's accounts. As a Property Management Company, Lambert Smith Hampton received funds from various clients to settle accounts with their Suppliers. Lambert Smith Hampton also paid suppliers amounts due from all clients under a single BACS payment; with a statement showing the amounts due to be paid to each account.
Not all of those amounts matched the records held by BT, and where they disagreed with regards to bills previously paid or credits that weren't actually due, they took funds from other clients' accounts - treating it as though Lambert Smith Hampton incurred all costs, and the individual accounts made no difference.
I explained to them several times, via telephone and written correspondence, that they should allocated debits and credits to the individual accounts and that if they any difficulties they should contact us (I also suggested that they ought to put credit notes taken twice or double-paid invoices onto the correct accounts.) However, BT stated that they could not do this as they had received singular amounts from Lambert Smith Hampton, to be allocated by them against accounts marked 'Care of Lambert Smith Hampton.'
This led to complications as they would often telephone and send demands for payment directly to the client.
As the computer system used by Lambert Smith Hampton paid all invoices that there were client funds available to pay as a single financial transaction, I suggested to my manager that that amount should be divided into the individual payments made on behalf of each client, and the statements should make it obvious that the individual payments were made with regards to specific accounts and should not be treated otherwise.
Although splitting up the payments, delayed the payment runs for a short time, and seemed to be a lot more work for something that should have been clear from the beginning, I explained that this should ensure that BT correctly allocated payments to the correct accounts, and they did not move money between client accounts that we were not aware of until a bill that we'd made payment against on the behalf of a client came under dispute from BT. I explained that this should make the accounts more closely match up and would save time dealing with complicated payment-allocation issues.
The system that I'd suggested was put into place.
This was an ongoing temporary position as a Purchase Ledger Clerk for Nottingham University Hospitals (via SF Group.) I handed in my notice when I had managed to secure a permanent position working for Lambert Smith Hampton.
Working in the finance department of Nottingham University Hospitals, I worked within a small team where each individual was responsible for a selection of invoices (for example those incurred by the Pathology department.) I frequently found myself having finished inputting my allocated invoices and asking around the office to see if there were any more that needed to be inputted onto the system.
Working as an Accounts Assistant at The Smashing Glass Company, I was responsible for supporting the Company Accountant.
Working as an Accounts Assistant at Impact Marketing & Publicity, I was responsible for supporting the Company Accountant.
Whilst at Impact Marketing & Publicity I used Sage Line 500.
I worked for Gamble & Madin as a Trainee Junior Accountant on a Modern Apprenticeship whilst working towards my AAT Qualification. I worked as part of a small team, reporting directly to the Partners.
There was also an element of Minor Book Keeping
When I started my AAT Foundation Level Qualification as a Modern Apprenticeship I contacted Cobb, Burgin & Co having seen an advertisement of theirs for a far more qualified and experienced person. I attended an interview where I explained the Modern Apprenticeship and was offered a job as a Trainee Junior Accountant.
I worked as part of a small team, reporting directly to the Partners.
I studied towards my AAT NVQ Level 4 that would have completed the AAT Qualification and allowed my to become a member of the Association of Accounting Technicians. However, I did not pass all of my final exams.
This is something that I would like to achieve in the near-future, with the support of my employer.
Grade B -
Grade C -